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CITY OF LANCASTER, MINNESOTA
LANCASTER CITY COUNCIL PROCEEDINGSThe Lancaster City Council met for its Regular Meeting on Wednesday, September 11, 2024 at 7:00 P.M. The following persons were present: Mayor, Mike Olson; Council members: Kathy Bernstrom, Krista Matthew, Teri Halvorson and John Stenquist. Also present Anna Jauhola, with Kittson County Enterprise. Matthew moved to approve the August 14, 2024 Council Meeting Minutes, second by Stenquist and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk. The council reviewed the September 2024 bills and August 2024 Electronic Fund Transfers and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2024 Rates Fees & Appointments Schedule. Bernstrom moved to approved bills and EFT’s, second by Matthew and carried. An abstract of bills will be posted with the minutes and are available upon request. Stenquist moved to appoint Bernstrom and Halvorson to the Personnel Committee; set time for annual employee reviews for October/November and that annual employee reviews will be for Clerk/Treasurer; Public Works Director and Liquor Store Manager positions, second by Matthew and carried. Council discussed 2025 payroll options. Halvorson moved to approve a $1.00/hour increase in Step 1 (3) Department Heads positions; 1.5% COLA increase to all other jobs; give all eligible employees a step effective for hours worked January 1, 2025 and after, second by Matthew and carried. Noah and Rustee Weleski met with the council to request a $100,000.00 loan from the City Revolving Loan Fund to purchase Hanson Hardware. The loan to Weleski’s will pay in full the amounts owed by Hanson Hardware to the City. With the remainder of the funds to be disbursed to Weleski Hardware. The council reviewed the recommendations from Northwest Regional Development Commission. Bernstrom moved to loan Weleski Hardware, LLC $100,000.00 for a period of 15 years (monthly payments) at 3% interest per year and the city will have 2nd position on all equipment, inventory and accounts receivable and 2nd Mortgage on the Weleski Hardware, LLC property (Subordination of this Mortgage will be to United Valley Bank), city to be named as loss payee on hazard insurance on Hardware Store/Inventory and life insurance on Noah Weleski and Rustee Weleski in the amount of the loan debt with personal guarantees from Noah Maier-Weleski and Rustee Weleski; loan recipients pay 1% loan origination fee and all disbursements; this loan is dependent upon completion of United Valley Bank loan to Weleski’s; council acknowledges that 15 year loan is outside of the loan parameters, second by Halvorson and carried. Halvorson moved to allow Mayor and Clerk to sign the Release of Mortgage for the Hanson Hardware loan when the payoff is completed by the execution of the Weleski Hardware loan and the principal & interest owed at that time is satisfied by general ledger entry in the revolving loan fund, second by Bernstrom and carried. Mayor set Liquor Store Inventory October 1, 2024 7:00AM. Halvorson moved to make a road permit closure application to Kittson County for County Road 27 from just south of J&S Foods to the north side of the intersection of Central Avenue and 2nd Street from June 25, 2025 6:00PM to June 29, 2024 8:00AM, second by Stenquist and carried. Stenquist moved to allow Central Avenue from 5th Street to 1st Street to be closed during parade on June 28th, 2025 from 2:00PM to 5:00PM and allow clerk to make road permit closure application to Kittson County for the portion of Central Avenue that is County Road 27, second by Halvorson and carried. Council reviewed August City and Liquor Store financials. Other items discussed: Gravel for north end of Hawaii Avenue; stage for city events; mural on city building; hydrant at city park; cord for generator at Community Center and air conditioner for city hall. Bernstrom moved to accept the delinquent garbage accounts submitted by Anderson Sanitation as presented and place the delinquent bills on the 2025 property tax rolls, second by Stenquist and carried. Bernstrom moved to not charge stop payment fees to reissue lost checks as long as Certification of Lost Check form is completed, second by Matthew and carried. Bernstrom moved to purchase an additional oven rack for Community Center oven not to exceed $250.00 and accept donation from Legion Auxiliary to cover the cost of the rack, second by Halvorson and carried. Mayor closed the meeting as there was no further business for council. Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
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