LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Regular Meeting on Wednesday, September 14, 2022 at 7:00 P.M. The following persons were present: Mayor Mike Olson; Council members Kathy Bernstrom, John Stenquist, Luke Nordin and Faye Potrament. Also present, Kittson County Commissioners, Leon Olson and Loren Younggren and Anna Jauhola, Kittson County Enterprise reporter.
Commissioners Olson and Younggren met with the council to discuss Kittson County Loan fund.
Bernstrom moved to approve the August 10, 2022 Meeting Minutes, second by Stenquist and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
The council reviewed the September 2022 bills presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2022 Rates Fees & Appointments Schedule. Stenquist moved to approve the bills, second by Potrament and carried. An abstract of bills will be posted with the minutes and are available upon request.
Council reviewed the ad for the land rental bid. Stenquist moved to amend the motion to advertise for bids to include that the top 3 bidders would be given the chance to increase their bids in $5.00/acre increments and that the Mayor will review the bids on October 11, 2022, contact top 3 bidders for oral bids and submit the top bid to the council at their October 12th council meeting for approval, second by Bernstrom and carried.
Council reviewed Liquor Store 5 year summary of income statements and discussed the proposal to make changes to Liquor Store Manager hours and add benefits. Stenquist moved to set the Liquor Store Manager’s hours as not to exceed 32 hours per week (paid on actual hours worked) and make the job benefitted as described in the Employment handbook (prorated items are health insurance, vacation, sick and holiday; term life insurance is at 100%) effective January 1, 2023, second by Potrament and carried.
Clerk was directed to advertise for liquor store bartenders in the paper and with posters.
Members of the Fire Department met with the council to discuss operation of fire hydrants semi- annually or annually which met with council’s approval and new turnout gear. Bernstrom moved to approve the purchase of 2 sets of turnout gear not to exceed $5,000.00, second by Potrament and carried.
Council discussed the 2023 budget. Nordin moved to adopt a proposed general tax levy of $115,000 (increase of $5,000.00) for 2023, second by Stenquist and carried.
Potrament moved to allow the MN PEIP health and life insurance premiums to be automatically withdrawn from the city checking account, second by Stenquist and carried.
Council discussed that the Community Center ice machine needs a new compressor at the cost of $3,316 plus installation. New machine of same size cost $3,949. At this time the council will wait on replacing to see if other entities would be able to help defray some of the cost.
Bernstrom moved to submit a $4,000.00 request to the American Legion Post #214 gambling fund for an ice machine, second by Nordin and carried.
Council discussed MN OSHA safety grant and quotes needed to apply.
Mayor set liquor store inventory for 6:30AM September 30, 2022.
Council reviewed the city financials for August.
Other Items discussed: Parking (cars, trailers, boats and RVs) on north side of 4th Street between Central Avenue and Wisconsin Avenue during school hours. Council directed that a letter be sent to residents in the area discussed, asking them to refrain from parking items on 4th street during school hours and discuss any further actions if needed at their October meeting.
Replacement of light head on a Central Ave. street light with LED head & bulb. Quote will be obtained for cost of 1 replacement.
Motion by Bernstrom to set the 2022 Election Canvassing Board for November 14, 2022 at 7:00PM and move the November 9, 2022 Council meeting to November 14th immediately following the completion of the canvassing board, second by Potrament and carried.
Potrament moved to accept the delinquent garbage accounts submitted by Anderson Sanitation as presented and place the delinquent bills on the 2023 property tax rolls, second by Nordin and carried.
Council discussed status of Barbara Hanson property and correspondence with Kittson County Administrator stating that the city wants to obtain the property for Fire Department use.
As there was no more business to come before the council the meeting was adjourned.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: October 12, 2022
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