LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Regular Meeting on Wednesday, September 9, 2020, at 7:00 P.M. in the City Hall Meeting Room. The following persons were present: Mayor Mike Olson; Council members Jim Hilman, Kathy Bernstrom and Faye Potrament and Luke Nordin. Also, present Anna Jauhola with the Kittson County Enterprise.
Nordin moved to approve the August 12, 2020 Regular Meeting Minutes, second by Potrament and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
The council reviewed the September 2020 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2020 Rates Fees & Appointments Schedule. Hilman moved to approve the bills, second by Bernstrom and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.
Council reviewed invoices for COVID-19 masks; hand sanitizer; sanitization products, unemployment due to shut down and clerk hours for COVID Preparedness Plan and facilitation of COVID needs & reporting with a total cost of all of this is $4,120.57. Potrament moved to accept the total of $4,120.57 as a COVID allowed expense, second by Nordin and carried.
Clerk discussed with Council that after the last council meeting the county had contacted her to propose that the city combine their COVID Cares Act funds with the counties COVID fund to make a combined grant pool. Clerk reported that other cities are also combining with the county and that the county has hired Northwest Community Action to facilitate the grant process and reduce possible legal issues for the city. The city can make a partial contribution to the grant pool now and then any remaining balance must be given to the county after November 10th. The county can then make additional grants to businesses with leftover funds. Hilman moved to rescind the motion from August 12, 2020 to establish a city grant pool, second by Potrament and carried. Bernstrom moved to transfer $12,000.00 to Kittson County for the county wide grant pool, second by Nordin and carried.
Council discussed that the November council meeting cannot be held on regular date of November 11th as this is Veteran’s Day and by state statute city business cannot be done on Veteran’s Day and also that Election Canvassing Board must be held within 10 days after the general election on November 3rd. Bernstrom moved to set the Regular Council meeting and Election Canvassing Board for June 9, 2020 at 7:00 PM, second by Potrament and carried.
Anderson Sanitation presented a list of delinquent garbage bills for the council’s approval to be placed on the tax rolls of the affected properties. Nordin moved to accept the list as presented and place the delinquent bills on the 2021 property tax rolls, second by Bernstrom and carried.
Clerk presented special assessment addition agreement forms from Kendall & Kathleen Hunter and Mark & Megan Przekwas for their properties in Lancaster for approval to add to the assessment rolls. Hilman moved to place the assessments on the tax rolls, second by Potrament and carried.
Bernstrom moved to approve a 50% matching grant from MN DNR for Fire Department radios in the amount of $1,000.00, second by Potrament and carried.
Mayor set the Liquor Store inventory for September 27, 2020 at 12:00 Noon.
Council also reviewed the August 2020 City and Liquor Store financial information.
Council discussed Fire Truck lease; hole in street by gazebo park; water hydrant in Gazebo Park; Welcome to Lancaster signs; manholes and also said ok for event at gazebo to use area on 2nd street next to Gazebo Park.
As there was no further business the council adjourned.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: October 14, 2020
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