CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its
regular meeting on Wednesday, September 11, 2013, at 7:00 p.m. in
the City Hall Meeting Room.
Members present were Mayor, Michael Olson; council members
Luke Nordin, John Stenquist & Jim Hilman. Barron was
Nordin moved to approve the council minutes
of the August 14, 2013 regular meeting, seconded by Hilman and
carried. A copy of the Minutes will be
posted at the Lancaster City Hall and U.S. Post Office and available
upon request to the clerk.
The council reviewed the September 2013 bills
to be paid. Stenquist
moved to approve the bills as presented for payment, second by
Nordin and carried. An
abstract of bills will be posted with the minutes and are available
upon request to the clerk.
Council reviewed the delinquent garbage list
submitted by Anderson Sanitation, these delinquent amounts will be
added to the properties taxes. Stenquist moved to allow the clerk to
sign the document, second by Hilman and carried.
Clerk reported that Liquor Store Manager had
to order the floor for the new cooler due to state regulations for the
storage of opened juice or food products. Hilman moved to allow the
additional expenditure of $2500.00 for the cooler floor, second by
Stenquist and carried.
Council discussed and reviewed city
currently in place.
They also reviewed campground rules that other cities have
council would like to establish a framework for campsite usage and
will discuss these rules at the next meeting.
Council discussed purchasing additional
tables and chairs for the community center as there are several
large functions scheduled for 2014 that require additional
seating. Nordin moved
to purchase 6 tables and 5 dozen chairs cost not to exceed $3500.00
and that funds from the
community center savings be used to pay for the them, second by
Hilman and carried
Terry Kukowski, Fire Chief,
and Mike Faken, Assistant Fire Chief , met with the council to
discuss budgeting for fire department future needs, equipment
storage, the need for an equipment storage building, and the
implementation of a drug and alcohol use policy. The council reminded
Kukowski and Faken that all purchases of $2000.00 or more and sales
of equipment must be approved by the city council.
and Tressa Anderson, Anderson Sanitation, met with the council to
discuss the renewal of the 2014-2016 garbage removal contract. There will be no
increase in any of the rates for the 2014-2016 period. Andersons also requested
that the city consider entering into a franchise agreement with
The franchise agreement gives Anderson Sanitiation some
stability for the future contracts but also gives the city a way to
cancel the agreement if future rate increases are not reasonable or
the service provided is
Nordin moved to accept the 2014-2016 garbage contract and
allow the mayor to execute the contract, second by Hilman and
carried. The clerk will
visit with the city of Hallock and see how the franchise agreement
with Anderson Sanitation has worked in their
Council reviewed the changes made to the
proposed 2014 budget setting the general property tax levy at
$89,000.00. This is an
increase of $11,000.00 due to the city needs for future road
repairs. Hilman moved
to set the proposed property tax levy at $89,000.00, second by
Stenquist and carried.
This is a proposed levy and the final levy must be set by
December 15, 2013.
After this motion the levy cannot be increased, but can be
decreased prior to December 15, 2013.
Council discussed the Donald Burton rental
contract for 49.6 acres of farm land next to the golf course that
expires December 2013.
The contract rate has not increased for a number of years and
the council discussed proposing an increase to Burton. Hilman moved to ask Burton
for $35.00/acre per year for a total annual rental rate of $1,736.00
with ˝ due May1 and the final ˝ due November 1 of each year and to
allow the Mayor to sign the contract, second by Stenquist and
Clerk will be attending the League of MN
Cities regional meeting in McIntosh, MN and wanted to know if any
council persons wished to attend also. No council persons are able
Clerk reported that the bridge just North of
town on US Highway 59 will be replaced next summer.
Council set the Liquor Store Inventory for
September 29, 2013 at 12:30 PM.
Council reviewed the August 2013 City and
Liquor Store financial information.
ND Sewage and Pump has given two different
estimates for repairs to the Main Lift Station Control Circuit and
floats. Estimate #1
for $3800.00 to
$4000.00 is to repair the control circuit and floats were they are
now located underground.
Estimate #2 for $9000.00 to $10,000.00 would remount the
control circuit aboveground. Neither estimate
includes the electrical cost.
Nordin moved to allow the repair and have Stenquist work with
Zondagh, maintenance, to decide which repair is more appropriate for
the city needs, second by Hilman and carried.
The city auditors, Hoffman, Dale &
Swenson have proposed to complete the city annual audits for 2013,
2014 & 2015 for a cost of $5,500.00 per year, this is the same
as charged for the previous 3 year period. Stenquist moved to retain
Hoffman, Dale & Swenson for the 3 year period and allow the
Mayor to execute the agreement, second by Nordin and
Kittson County Auditor/Treasurer requests that the city
approve the tax forfeited land sale of one parcel within the city
located in part of lots
2 & 3, Swanson’s Addition.
Stenquist moved to allow the tax forfeited land sale, second
by Nordin and carried.
The council discussed implementing a pay step
system to help the city stay within the state required pay equity
parameters. The council
tabled the discussion at this time.
The clerk reported that a copy of the dog
ordinance had been requested and provided to Mary Olson.
Council Adjourned as there was no further
Carol Johnson, Clerk/Treasurer
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