LANCASTER CITY COUNCIL
The Lancaster City Council met for its
regular meeting on Wednesday, October 9, 2013, at 7:00 p.m. in the
City Hall Meeting Room.
Members present were Mayor, Michael Olson; council members
John Stenquist, Mary Barron & Jim Hilman. Luke Nordin was
Stenquist moved to approve the council
minutes of the September 11, 2013 regular meeting, seconded by
Hilman and carried.
A copy of the
Minutes will be posted at the Lancaster City Hall and U.S. Post
Office and available upon request to the clerk.
The council reviewed the October 2013 bills
to be paid. Stenquist
moved to approve the bills as presented for payment and transfer
$5,286.57 from the Community Center Savings to cover the cost of
tables, chairs and attorney fees for the community center, second by
Hilman and carried. An
abstract of bills will be posted with the minutes and are available
upon request to the clerk.
The council reviewed the City Drug Policy for
employees and volunteers that was tabled from the October 10, 2012
meeting and made revisions as needed. Hilman moved to accept the
Drug Use Policy as amended, second by Barron and carried. The policy will be given to
department heads; Fire Chief and assistant Fire Chiefs, and be
posted at maintenance shop, liquor store, city office and the fire
Council also discussed the need to have all
fire department equipment stored within the city limits. Council discussed that the
equipment could be stored on city owned lots until such time that
the equipment can be stored in buildings or sold if not needed. Hilman moved to require that
all fire department equipment be brought within the city limits by
November 1, 2013, second by Barron and carried.
Olson reported that Donald Burton has agreed
to pay $35.00/acre for the 49.6 acres of farm land next to the golf
course for the period covering 2014 through 2016. Stenquist moved to renew the
Burton rent contract for $35.00/acre per year for a total annual
rental rate of $1,736.00 with ½ due May1 and the final ½ due
November 1 of each 2014 through 2016 and to allow the Mayor to sign
the contract, second by Barron and carried.
Barron reported that the liquor store cooler
will be coming in this week and that the furnace and air conditioner
should be installed in the next 2 weeks.
Alison Amundson and Brady
Diamond have requested that they be allowed to hold a street dance
for their wedding reception that will be held at the Community
Center June 7, 2014.
The liquor store manager has given hear approval but wants to
require that the renters have an off duty police officer attend the
dance and wants to state that this is not a given for every dance as
extra help is required.
The additional costs versus sales should be weighed before
giving approval for any other street dances of this nature. Barron also would like to
require that no tents be placed outdoors. Hilman moved to allow the
street dance with the requirements that the renters hire off duty
police officer and that no tents be place outside, second by
Stenquist and carried.
Clerk reported that the township fire
contract 3 year agreement ends in 2013 and that the council has
previously held a meeting with the townships to discuss contract
renewals and future needs of the fire department. Barron moved to set a
meeting with the townships, fire department and council for November
19, 2013 at 7:00PM at the City Hall Meeting Room, second by
Stenquist and carried.
The clerk will send notices to the concerned townships and
Council discussed the dumping on
noncompostable materials at the compost site. The dumping of items
such garden hose, garage doors, kitchen cupboards, etc. is costly to the city in
manpower and dumping fees at the landfill. Maintenance is directed to
install signs informing the public what items are allowed to be
dumped at the site.
Council is also requesting that city residents help to inform
others of unacceptable uses.
Council reviewed the September 2013 City and
Liquor Store financial information.
Council discussed that the elevator on the
east side of Central Avenue has grain spread on the ground and this
is attracting pests and loose tin that is blowing around. Hilman will speak to the
owners about cleaning up the area before this becomes a hazardous
Olson mentioned that there has been a
proposal that Lancaster could have an elk as a city mascot. Council discussed the cost of a statue but
tabled it at this time.
Stenquist has been approached by a person
interested in purchasing the city property at the intersection of
Manitoba street and US Highway 59, council will discuss further if
more information is received.
Clerk informed the council of a grant from
Ottertail Power for an AED for public buildings. The grant requires that the
city have trained responders that could operate the AED if
needed. Stenquist moved
to make application for the grant, second by Hilman and
Council discussed the placement of an unpaid
water/sewer bills on property tax of any individual who has not paid
their bill. A hearing
must be held and notice of the hearing must be mailed to the
affected landowners in
order to place unpaid bills on the 2014 property tax rolls. Barron moved to schedule a
hearing for the placement of unpaid water & sewer accounts on
the property tax rolls for 2014 for the next regular council meeting
November 13, 2013 at 7:15PM and that notice be sent to the affected
landowner, second by Stenquist and carried.
Council Adjourned as there was no further
Carol Johnson, Clerk/Treasurer
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