LANCASTER CITY COUNCIL
The Lancaster City Council met for its
Regular Meeting on Wednesday, November 14, 2012, at 7:00 p.m. in the
City Hall. The
following members were present: Olson, Swenson, Barron. Rice and Stenquist were
Olson, chaired the meeting as Acting Mayor.
Olson convened the Canvassing Board and the
clerk reviewed the election results. Reporting that Olson was
elected Mayor for a two year term, Luke Nordin and Jim Hilman were
elected to the council each for a four year term. Barron moved to accept the
election results and allow the clerk to sign the canvassing board
results form, second by Swenson and carried.
Swenson moved to approve the minutes of the
October 10, 2012 regular meeting, second by Barron and carried. A copy of the Minutes
will be posted at the Lancaster City Hall and U.S. Post Office and
available upon request to the clerk.
The council reviewed the November 2012 Bills
to be paid. Barron
moved to approve the bills including the Bordertown Construction,
Inc bill for payment, second by Stenquist and carried. An abstract of bills will be
posted with the minutes and are available upon request to the
Council reviewed and discussed the proposed
changes to the Drug Use Policy regarding volunteers. The council tabled the
matter at this time.
Council reviewed and discussed building and
kitchen rental rates.
Barron and the clerk will work on a proposal for the fees and
bring it back to the council.
Clerk recommended that the council rescind
its prior motion to combine the United Valley Bank Liquor Store
checking account with the Prime Security Bank City account. Barron moved to rescind the
prior motion, second by Swenson and carried.
Clerk recommended instead of the checking
account combination that the payroll for the City and Liquor Store
be combined and paid from the city account with the Liquor Store
reimbursing the city for all itís payroll expenses. This combination is due to
federal and state online Electronic reporting and payments all
needing to be combined.
Motion by Barron to combine the payrolls, second by Swenson
Barron reported that the Liquor Store
remodeling work group met and reviewed various proposals and options
and will continue working on a plan for the remodeling. The council requested that
the clerk ask Sebenaler if he would give the council an estimate on
the removal of the old
kitchen walls to enlarge the Liquor Store area.
Council discussed placement of water/sewer
bill on property tax of an individual but the customer has sent a
partial payment with the promise to pay in full in December. Clerk reported that the
water has already been turned off and will not be turned on until
the bill is paid.
Council tabled this matter and will not revisit the issue
unless the bill remains unpaid after December.
Clerk reported that Ron Jasmer, WSN architect
has requested that the city proceed with obtaining the soap, towel
and toilet tissue dispensers needed for the community center project
for installation by the contractor. Barron moved to allow the
clerk along with Debbie Groves the city hall cleaning person to
order the dispensers and supplies needed, second by Swenson and
Clerk reported on rates charged by law
offices in Hallock, Warren and Thief River Falls. They hourly rate quoted was
recommended using the Brink, Sobolik, Severson and Malm, Law office
in Hallock as the travel time for city council and employees is a
factor in savings.
Council requested that retainer agreement be brought before
them for the December meeting.
Council reviewed information on employee
salaries and the cost of a 3% raise for 2013. Swenson moved to give all
employees a 3% raise effective January 1, 2013 for hours worked,
second by Barron and carried.
Kittson Emergency management sent information
regarding becoming a red cross emergency facility, the council felt
that at this time they could not make a commitment.
Inquiry has been made by a person wishing to
purchase the Old Swenson Property along US Highway 59 from the
city. Olson will
contact this person and get more information.
Council reviewed the October City and Liquor
Store financial information, Liquor Store Daily sales and gambling
Clerk and Barron reported on various
community center fundraisers for the tables and chairs needed for
the community center.
Clerk reported that the Department of Health
must inspect the new Community Center Kitchen prior to
Barron moved to approve the invoice from
Bordertown Construction Inc. in the amount of $ 89,316.00 and
Culinex in the amount of $32,432.03, pending approval from WSN, Inc.
and USDA, second by Swenson and carried.
Council Adjourned as there was no further
Carol Johnson, Clerk/Treasurer
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