LANCASTER CITY COUNCIL
The Lancaster City Council met for its
regular meeting on Wednesday, March 9, 2011, at 7:00 p.m. in the
City Hall. The
following members were present: Rice, Swenson and Barron. Olson and Stenquist were not
present, but contacted Rice and they will be present as soon as
At 7:00PM Mayor, Rice, opened the Public
Hearing to gather citizen input in regards to the Outdoor Recreation
Grant from the MN Legacy Fund. 5 members from the
public were in attendance.
The project involves upgrading the facilities
at the Lancaster Park.
Specific activities include:
facility improvements including modifications to accommodate
physically handicapped users.
of ADA compliant picnic tables (2 tables) - $1,185.30 each/Total
of ADA compliant fire rings (2 fire rings) - $260 each/Total
water hook-ups to 8 camper sites - $6,600
the bathhouse and one picnic shelter - $2,530
Although the implementation schedule is
somewhat dependent upon when the projects are awarded, it is hoped
to achieve all of the proposed activities this year (2011). Assuming that an award of
funding is made at the beginning of July the City would anticipate
beginning the project in mid August with a completion in
Overall Cost and the proposed financing for
The overall cost of the project is projected
to be $30,835. Of this,
$23,127 is being requested from the Park Legacy Grant and $7,708
would come from the City of Lancaster.
Cost to be Assessed to Community
The City of Lancaster’s local share will be
drawn from the City’s General Fund and from the Park Fund. Community residents will not
be assessed for the cost of the improvements.
Anticipated Other Associated Project
The only other costs associated with the
proposed project are ongoing operation and maintenance costs. Because of the nature of the
proposed improvements, it is not anticipated that O&M costs will
escalate much, if any.
The installation of metal roofs on one shelter and the
bathhouse, for example, should be long term and maintenance
free. Similarly the
picnic tables and fire rings should require minimal maintenance –
although replacement will probably be required in the future
(perhaps 10 years).
Replacement in 10 years would equate to an annual cost of
approximately $375 (the city has factored in an annual inflation
rate of 3% or 30% for the decade - $289 x 1.3 = $375.70).
Other costs such as mowing, painting, trail
maintenance etc would remain very similar to current costs, but will
be subject to increases in labor costs, price increases of gasoline,
materials, and equipment.
At this time the mayor opened the hearing for
public input, there was none.
Barron moved to make an application for the Park Legacy Grant
in the amount of $23,127.00, second by Swenson and carried. Swenson moved to commit the
city’s match of $7,708.00 for the park improvements, second by
Barron and carried.
Mayor Rice closed the Hearing at 7:25PM.
Barron moved to approve the minutes of the
February 9, 2011 regular meeting, second by Swenson and
carried. A copy
of the Minutes will be posted at the Lancaster City Hall and U.S.
Post Office and available upon request to the clerk.
At this time Council Members Olson and
Stenquist attended the meeting.
At 7:30PM Mayor, Rice, opened the Public
Hearing to gather citizen input in regards to the USDA loan
application for the Community Center Project. 29 members from the public
were in attendance.
Rice reviewed the history leading up to the application for
USDA funds for the Community Center Project. Rice also reviewed the
architect’s conceptual plan, proposed costs and the funding of the
USDA loan payments. The
proposed loan amount of $415,000.00 would be repaid over 40 years at
approximate annual interest rate of 4.25%. Rice talked about the
fundraising project and that at this time the community center
donations have totaled $8,295.51. He also reported the
Community Center Workgroup is in the process of developing a
fundraising letter to support the project and bring down the cost to
the city residents. He
also reported that the council would be able to reduce tax levy by
using profits from the Liquor Store to make the USDA loan
payment. Rice then
opened the hearing for public input. Discussion was held regarding
the location of the new building. Rice explained that the
input from the Community Center Workgroup indicated that a downtown
location was important because of proximity to the Café which may be
asked to cater events in the center. Additionally, events which
would desire to have liquor available (such as wedding receptions)
would be better served by a downtown facility with ease of access to
the City’s municipal liquor store. A question was raised about
the how the project might impact future infrastructure needs such as
sanitary sewer line repair and replacement. Rice explained that the method of payment would
depend on the type of improvement needed. If it was an extension of
facilities to a new area of town the cost of the improvement would
most likely be assessed to the benefiting properties. If the improvement was a
repair or replacement of an existing sewer line the cost would most
likely be picked up the general fund. Rice reported that the city
has been very conservative with its tax levy in an effort to assure
that the city can address future community needs. At this time
the city levy is
$303.00 property tax on a home with an estimated market value of
comparison to the same house in Hallock, Kennedy, Lake Bronson and
Karlstad property tax would range from 402.00 to $874.00. There was some discussion on
what the amount of usage the facility could expect. One resident commented that
in the last few months there have been 3 wedding receptions that
have gone elsewhere because of the lack of a facility in town. Councilman Stenquist stated
that the Community Center Workgroup has been meeting for about 2
years and has consistently encouraged community input into the
project. He thanked the
people who showed up at this hearing (some of whom had not
previously attended Community Center Workgroup meetings). Mayor Rice indicated that
the city expects to undertake additional fundraising efforts for the
project in the future, but this is to a large extent dependent on
whether or not the City is approved for funding from its application
for grant funding from the Department of Employment and Economic
Development. Mayor Rice
closed the Hearing at 8:30PM.
Chris Jerome and Steven Sjostrand,
representing the Lancaster Riverside Golf Course wish to have the
city clerk complete the payroll requirements that the city is not
already responsible for.
The clerk estimated the hours needed to be 25 per year. Stenquist moved to allow the clerk to
assist the golf course with payroll at an annual fee of $500.00,
second by Olson and carried.
The council reviewed the March 2011 Bills to
be paid. Olson moved to approve the bills for payment, second by
Barron and carried. An
abstract of bills will be posted with the minutes and are available
upon request to the clerk.
Clerk reported that $6,067.57 has been
received from Federal and Minnesota for the June 2010 flood. This is the final flood
monies to be received.
Council has set a Liquor Store inventory date
of April 3, 2011 at 2:00PM.
Swenson moved to make a request from the
American Legion Post #214 gambling fund for a greens roller for the
golf course in the amount $8700.00, second by Barron and
carried. The council
tabled a request for funds for a Welcome to Lancaster sign.
Council reviewed the February City and Liquor
Store financial information, Liquor Store Daily sales and Gambling
Council Adjourned as there was no further
Other links: Lancaster Riverside
Golf Course |
Lancaster Public School