LANCASTER CITY COUNCIL PROCEEDINGS

The Lancaster City Council met for its Regular Meeting on Wednesday, June 11, 2014, at 7:00 p.m. in the City Hall Meeting Room. Members present were Mayor, Mike Olson, council members present John Stenquist, Jim Hilman, Luke Nordin and Mary Barron

Nordin moved to approve the council minutes of the May 8, 2014 special meeting, May 14, 2014 regular meeting, seconded by Hilman and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the June 2014 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2014 Rates, Fees & Appointments Schedule. Stenquist moved to approve the bills, second by Barron and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.

George Hanson, City Attorney, completed the proposed fire department ordinance and fire department policy. The council reviewed both and made revisions. The council reviewed both documents and changed the ordinance to clarify the start year of appointments to be on the odd years and the policy was changed to include that an annual inventory of equipment shall be given to the council by the chief. Nordin moved to accept the Fire Department Ordinance Section 102.3 and revoke prior ordinance 102.3, seconded by Barron and carried with no votes against the new ordinance. Barron moved to accept the Fire Department Policy, second by Hilman and carried. The Ordinance will be published in the official newspaper and copies of the Ordinance and Policy will be mailed to the Fire Chief and Assistant Fire Chiefs with directions to post both at the fire hall.

Council reviewed the Sign Retroreflectivity Policy as presented by Stenquist. The policy states that the city will review signs and inventory the sign as to their age and reflectivity; establish a budget for replacement as possible. Hilman moved to accept the Sign Retroreflectivity Policy, second by Barron and carried.

Council discussed if they should abandon the Industrial Parkway road that provides access to the PodCo LLC facility. The city property that is directly north of the Parkway also has an access on the very north side of the city property that will still allow the city access to the grindex sewer station. The council discussed that this will also allow PodCo to pursue expansion on the north side of the facility. Barron moved to abandon Industrial Parkway, second by Stenquist and carried. Nordin abstained.

Council also discussed asking PodCo if they would consider selling there downtown building to the city for fire department storage.

Clerk reported that the state demographer’s April 1, 2013 population number for the City is 343 up 7 from 2012, and the household number is 165 up 3 from 2012.

There has been a citizen complaint about Property on Central Ave North that has very long grass and they consider a nuisance. A letter will be sent to the land owner asking them to clean up the property.

Council reviewed the May 2014 City and Liquor Store financial information; daily sales averages for the liquor store and gambling monthly summary. The Liquor Store Sale are down compared to 2013 this could be due to the remodeling project.

Stenquist reported that at this time he has not received any quotes for water tower maintenance. Maintenance is having difficulties obtaining 2 quotes. There is one company willing to come up to this area and do both inside and outside maintenance, other companies do not do both and are even hesitant to travel this far north.

Resident has asked the city to clean a ditch behind their personal property. Previously the city cleaned a ditch that they own that has helped water to flow in a different direction more efficiently that has reduced water flowing to this area. As none of the property or ditch belongs to the city the council cannot clean the ditch.

Council discussed what they need to do to establish mosquito control within the city limits. The clerk will gather some information regarding issues and licenses needed.

Olson reported that he has met with the Lions regarding the sound system for the community center. They would like to have the city get a quote for a projector and screen. There has also been a request that the city also get a quote for outside speakers that could be used with the community center sound system. Gary Emerson will be contacted to quote these additional items.

Barron reported that she has had citizens complain that traffic is traveling to fast at the intersection of 1^st Strret and Hawaii Avenue and since there are a number of children in that area it might be a good idea to add a stop sign to the intersection. Discussion followed as how to best control the intersection. Barron moved to place a stop sign in the Northeast corner of the intersection on 1^st Street as most of the fast traffic comes from that direction, second by Nordin and carried.

Council discussed 2015 budget and asked clerk to gather information from department heads and work on a tentative budget for the council to review.

Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor

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