LANCASTER CITY COUNCIL
The Lancaster City Council met for its
regular meeting on Wednesday, June 12, 2013, at 7:00 p.m. in the
City Hall Meeting Room.
Members present were Mayor, Michael Olson; council members
Luke Nordin, John Stenquist, & Jim Hilman. Mary Barron was
Stenquist moved to approve the council
minutes of the May 8, 2013 regular meeting, seconded by Nordin and
carried. A copy of the Minutes will be
posted at the Lancaster City Hall and U.S. Post Office and available
upon request to the clerk.
The council reviewed the June 2013 bills to
be paid. Stenquist
moved to approve the bills as presented for payment and to use
$149.85 from the community center savings to cover the costs of
community center chair dollies, second by Hilman and carried. An abstract of bills will be
posted with the minutes and are available upon request to the
The clerk reported that this past month the
cost of contamination in the recycling bin is $81.00. Plus the cost of cleaning
the recycling bin of
Council discussed removal of the recycling bin in order to
make the public aware of the problem and the need to monitor and
educate all persons using the bins. Reminders to follow
recycling instructions will be placed on the local network and in
Council discussed future needs for small
items for city owned public buildings. Hilman moved to allow the
council person in charge of buildings to approve future expenditures
not to exceed $500, second by Stenquist and carried.
Council discussed repairs, improvements and
possible expansion at the Highway 59 Park and Campgrounds. Tom Sebenaler, park
maintenance, has proposed the construction of a pit toilet at the
far north end of the campgrounds. The material cost would not
exceed $1500.00 and he would do the construction as part of his work
hours. Nordin moved to
have Sebenaler construct the pit toilet, second by Hilman and
discussed possible expansion areas. Olson will have Sebenaler
plant trees along the park and Chris Jerome’s lot line to screen the
open area that could be used for future expansion. The council also
discussed structures and decks within the campgrounds area. The council
feels it would be good to meet with campers and visit about
campground improvements and issues. This meeting will be held
sometime in July.
Hilman reported that Lancaster Housing does
not want to purchase the old Liquor Store Dumpster. Hilman moved to advertise
the dumpster for sale along with the loader from the tractor, second
by Nordin and carried.
Council reviewed funding information for the
community center and the ability to take an additional $35, 000.00
in a USDA loan for completion of items such as storm sewer, parking
lot, propane relocates and landscaping and to help cover some
architect fees. Nordin
moved to apply for the additional $35,000.00 loan from USDA for the
community center and allow the mayor and clerk to execute all
documents for this loan, second by Hilman and carried.
The architect has approved final payment to
Culinex for the community center kitchen in the amount of $9,357.83
and recommends that the city pay the amount owed. Stenquist moved to allow the
claim and make final payment, pending approval from USDA, second by
Nordin and carried.
Zondagh reported that Infratech has informed
him that due to the nature of the breaks in the sewer lines on
1st St West that they will be unable to fix the sewer
line by relining with sleeve and quickcrete process. Due to the need to have this
sewer line fixed as soon as possible Zondagh obtained a quote from
Anderson Brother Construction for 250’ of excavation and sewer line
replacement in the amount of $23,600.00. Hilman moved to accept the
quote and have the work, second by Stenquist and carried.
Dan Jaszczak, Essential Landscapes, submitted
a quote of $9,907.00 for install of concrete pavers and landscaping
around the community center.
The council visited with Jaszczak regarding various
items. Stenquist moved
to accept the quote, second by Hilman and carried.
Clerk reported that Bruce Nielsen has offered
to donate 10 yards of crushed 5/8 rock to the city for the
landscaping project, Hanson Manufacturing has offered to fabricate 5
metal benches for only the cost of material and that Podco,
LLC. will do the powder
coating of the benches for free. Stenquist moved to pay
Hanson Manufacturing for their material for the benches, second by
Hilman and carried.
The council wishes to thank these people and companies and
all of the other individuals and companies that have been so
generous with their donations of time, money and
Clerk reported that the state demographer’s
April 1, 2012 population number for the City is 336
down 2 from 2011, and the household number is
162 down 1 from 2011.
Council discussed assembling and equipment
inventory for the city including fire department equipment. This is something that the
city auditor has suggested.
Council received estimate from Bear Graphix
for various decal styles for the Liquor Store Dumpster. Clerk directed to order the
2 stickers costing $20.00 each noting that the dumpster is not for
Mayor set the liquor store inventory for June
30, 2013 at 2:00 PM.
Council reviewed the May 2013 City and Liquor
Store financial information.
Council discussed encouraging businesses
within the city limits to clean up their properties as much as
possible. Hilman and
Olson will work on this.
Mayor has had a request by Jack & Susan
Weaver to clean the ditch to the northwest of their property. The Weavers have agreed to
pay ½ of the cost.
Olson will work with adjacent land owners and obtain a quote
for the cost of the ditch cleaning.
Clerk informed the council that the street
sign at the corner of Central Ave and Alaska Street had been
destroyed in a late night accident. The sheriff’s office is
looking into the accident and will try to find the person
Swenson has contacted the Kittson County and the City Clerk asking
for some sort of additional signage and monitoring to slow people
down at this intersection as there have been several persons going
too fast and ending up missing the turn on County road 27 and going
in the ditch. The
county engineer has suggested that the county will install a 90?
turn signs and 15 MPH speed limit signs. He also suggests that
the city install stop signs instead of yield signs on the city
streets at this intersection.
Hilman moved to have the county install the stop sign on
Central Ave and Alaska Street, second by Nordin and
Clerk reported that Heiman, Inc freight
charge for hauling the
new fire truck from Lyon, SD to Lancaster would be $1800.00. Hilman moved to accept
the quote from Heiman, second by Stenquist and carried.
Maintenance has asked to install a 6 foot
ring of concrete around the storm sewer on the west side of the
community center. The
cost for concrete and gravel is estimated to be less than $800 not
including labor, Zondagh and Sebenaler will do the labor. Stenquist moved to allow the
expenditures for the concrete & gravel not to exceed $800.00,
second by Nordin and carried.
Clerk has requested permission to cash the
fire truck designated CD’s and close the United Valley Bank Fire
Treasury Gold account also designated for the fire truck. All monies will be moved
into the general fund checking to help pay for the new fire truck
that will be delivered in July. Hilman moved to cash the two
CD’s and close the United Valley Bank Fire Treasury Gold account,
second by Nordin and carried.
Council Adjourned as there was no further
Carol Johnson Clerk/Treasurer
Other links: Lancaster Riverside
Golf Course |
Lancaster Public School