LANCASTER CITY COUNCIL
The Lancaster City Council met for its
Regular Meeting on Wednesday, June 13, 2012, at 7:00 p.m. in the
City Hall. The
following members were present: Rice, Olson, Swenson and Stenquist.
Swenson moved to approve the minutes of the
May 9, 2012 and Special meeting May 24, 2012, second by Olson and
carried. A copy
of the Minutes will be posted at the Lancaster City Hall and U.S.
Post Office and available upon request to the clerk.
Kathy Hunter met with the council to inform
them that the hedge in the Downtown Park is dying and has a bug
infestation. She wants
to cut the hedge down, treat the bugs and then let the hedge regrow
as recommended by Greg Wilson.
This met with the council approval. Kathy also requests that the
city repay her for a water tank and sprayer that she purchased to
water the city flowers in the amount of $85.00. The tank will be available
for all parks needs and stored on city property. Stenquist moved to allow the
payment of $85.00 for the water tank and sprayer, second by Swenson
Tyler Swenson and Mike Faken met with the
council to discuss two quotes for a fire truck. The lower quote will not
exceed $205,000. The
Fire Fund has approximately $125,000.00 in dedicated funds for the
truck purchase. The
USDA representative, Andrew Gag, has stated that the city would be
eligible to receive a loan for the balance of $80,000.00. The interest rate at this
time is less than 4%.
Swenson and Faken were directed to determine if one or both
of the companies that have given quotes are part of the MN
Cooperative Purchasing Venture, if so then the city can proceed with
the low quote because MN has already competitively bid the item,
otherwise the city must go through the bidding process. Olson move to allow the city
to proceed with the purchase if the low quote company has bid with
MN CPV, if the low quote is not a bidder with MN CPVto request
bids from at least 2
companies , second by Stenquist and carried.
Stenquist moved to obtain a loan from the
USDA not to exceed $80,000.00 on the loan paperwork for the fire
truck and allow the mayor and clerk to sign all documents, second by
Swenson and carried.
The council reviewed the June 2012 Bills to
be paid. Olson moved to
approve the bills for payment, second by Stenquist and carried. An abstract of bills will be
posted with the minutes and are available upon request to the
Council reviewed the state demographer
population estimate of 338 and household estimate of 163. This is an increase from the
City received notice from the State that Lane
Nordin has applied for a daycare license for within the city
Clerk reported that George Zondagh, Public
Works Director, has passed the Wastewater operator license
test. Stenquist moved
to allow the .50/hour raise (as agreed to in the hiring process) to
Zondagh’s salary retroactive to the effective date of the license,
second by Olson and carried.
Council reviewed Zondagh and Sebenalers time
cards and feel that Sebenaler should carry on helping the Public
Works Director on an as needed basis.
Olson moved to request $500 from the American
Leqion Post #214 Gambling fund for Kitchen Equipment for the
Community Center, second by Swenson and carried.
Rice reported that Lanvest will allow the
city to purchase an Easement for the Community Center Storm Sewer
for $500.00. The city
will run the storm sewer just north of the building owned by Lanvest
that is leased by Prime Security Bank. The city must return the
property to the same condition and would agree to fix any damage to
existing sewer and water lines into the Lanvest Property. Stenquist moved to approve
the Easement purchase for $500.00 and allow the Mayor and clerk to
sign all documents pertaining to the Easement, second by Olson and
The final contract for the community center
construction has been presented to the city. Olson moved to allow the
Mayor and Clerk to execute the contract and any other paperwork
regarding the community center construction, second by Swenson and
Clerk presented the final paperwork from the
MN Rural Water Finance Authority for the community center
construction loan amount not to exceed $415,000.00. The city must join the MN
Rural Water Finance Authority Joint Powers board to obtain the
loan. The city attorney
has prepared the City Resolution 2012-01 that approves and
authorizes the city to receive financing from MN Rural Water Finance
Authority and Join MN Rural Water Finance Authority Joint Powers
Board and appoint a council representative to the Joint Powers
Board. Stenquist moved
to approve Resolution 2012-01 and appoint John Stenquist as the
Joint Powers Board representative, second by Stenquist and
2012-01 is attached to these minutes.
The low bid Food Service Contract from
Culinex of Fargo, ND was discussed and the council
would like some additional information on possible lower cost
council has 60 days from the date of the bid to accepts or reject
the bid. The issue is
tabled until the next meeting.
Rice will obtain
more information for the next council meeting.
Clerk reported that the Community Center
Donations total $36,608.06 as of May 31, 2012.
Council reviewed the May City and Liquor
Store financial information, Liquor Store Daily sales and gambling
Clerk reminded council that the Liquor Store
Inventory is July 1, 2012 at 2:00PM.
Mayor reported that the Flags displayed on
the street light poles are in poor condition, council directed Rice
to order replacement flags.
Council Adjourned as there was no further
Carol Johnson, Clerk/Treasurer
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