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The Lancaster City Council met for its Regular Meeting on Wednesday, July 13, 2022 at 7:00 P.M.  The following persons were present: Mayor Mike Olson; Council members Kathy Bernstrom, John Stenquist, Luke Nordin.  Faye Potrament was absent.  Also, present Anna Jauhola, Kittson County Enterprise.

Bernstrom moved to approve the June 8, 2022 Meeting Minutes, second by Nordin and carried.  A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the July 2022 bills presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2022 Rates Fees & Appointments Schedule.  Stenquist moved to approve the bills, second by Nordin and carried.  An abstract of bills will be posted with the minutes and are available upon request.

Council discussed status of fundraising for playground equipment at sports complex.  Bernstrom moved to allow payment of the $5,500.00 of fund ($2,500 city & $3,000 Legion Post #214 gambling fund) for the playground equipment, second by Stenquist and carried.

Stenquist moved to pay ½ of the cost of the agrilime for the baseball fields at the sports complex with the cost not to exceed $1,500.00, second by Nordin and carried.

George Zondagh met with Council and discussed quote of $66,000.00 from Agassiz Asphalt to overlay 2 blocks on Central Avenue starting from 3rd Street and ending at 5th Street.  Zondagh stated that per our sewer contractors the lines under this area on Central Avenue need replacement as they are clay pipes and have issues.  The street overlay cannot be completed until the sewer is repaired.  Council asked clerk to add the sewer repairs into the 2023 budget and then to plan for  2 block street overlay in 2024.  Council asked Zondagh to get an estimate for the sewer repair.

Bernstrom moved to transfer $20,000.00 from the Liquor Store fund to the Community Debt Service Fund, second by Stenquist and carried.

Nordin moved to approve the $19,435.00 Community Center loan payment to USDA, 2nd by Stenquist and carried.

Clerk reported that the period for filing for the following council positions opens on August 2nd and Closes on August 16th.  The positions that are open are as follows: Mayor – 2 year term; 2 council positions -4 year terms each and 1 council position – 2 year term.

Council discussed the 2023 budget.

Council requested that quotes be obtained for a concrete apron on the east side of the maintenance shop to replace the area that was removed for repairs.  Nordin will do this.

Council reviewed the city financials for June.

Clerk requested the approval of to Permit applications to close Central Ave from the corner of 2nd street to the northern edge of the community center property for the dates of July 29, 2022 and October 1, 2022 for Community Center and Liquor Store events.  Nordin moved to accept Resolution 2022-04 and allow the events and the permit application to be submitted to the Kittson County Highway Department, second by Stenquist and carried.

Shannon Bowlin submitted a letter of resignation with her last day of work scheduled for August 31, 2022.  Stenquist moved to accept the resignation, second by Bernstrom and carried.

Council review proposed Liquor Store Manager ad and interview timeline.  Bernstrom moved to advertise for Liquor Store Manager, second by Stenquist and carried.

Olson, Stenquist and Bowlin will review applications and conduct interviews and submit proposal for replacement to Liquor Store Manager at the August meeting.

Bernstrom moved to amend the Liquor Store Manager job description to increase the maximum hours available to work to 28 hours, second by Stenquist and carried.

Other Items discussed: community center/liquor store fridges and freezer monitors.

Carol Johnson, Clerk/Treasurer          Approved:  Mike Olson, Mayor  

Approval Date:  8/10/2022


Other links: Lancaster Riverside Golf Course | Lancaster Public School | NW MN Multi-County HRA


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