LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Regular Meeting on Wednesday, July 10, 2019, at 7:00 P.M. in the City Hall Meeting Room. The following members were present: Mike Olson, Luke Nordin; Jim Hilman, Kathy Bernstrom. Absent Faye Potrament.
Bernstrom moved to approve the Council minutes of the June 12, 2019 regular meeting second by Hilman and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
The council reviewed the July 10, 2019 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2019 Rates Fees & Appointments Schedule. Hilman moved to approve the bills, second by Nordin and carried unanimously. An abstract of bills will be posted with the minutes and are available upon request to the clerk.
Zondagh, Maintenance Foreman, met with council to discuss various maintenance issues.
Council discussed that the old fire hall electrical overhead lines need to be moved; new door walk in door installed on east wall by bulk water valves and replace roll up door and walk in door on north wall this year before winter. Gatheridge Electric submitted quote of $2,575.00 to install underground electric line; cut concrete & replace concrete. ProGas estimated that additional plumbing would be $700 and Lancaster Lumber submitted quote of $4048.05 for installation of new walk in door and replace 1 roll up and walk in door on North wall of Old Fire Hall. Bernstrom moved to accept all quotes totaling $7323.05 and add a contingency amount of $676.95 (totaling $8.000.00), second by Olson. Voting in favor Bernstrom, Olson and Hilman. Nordin abstained.
Zondagh discussed 2020 equipment needs with council. Council directed clerk to plan for $30,000 in costs to replace the 1435 Mower and 1999 Pickup Truck. Council directed Zondagh to have the Payloader serviced by Case before this winter.
Council discussed original correspondence that was sent to Maguire Iron in January 2018 regarding the paint that was peeling off the water tower legs and that currently the bowl is peeling also. At this time Maguire Iron has not responded. The council directed clerk to have the City Attorney correspond with Maguire Iron regarding the matter.
Council discussed 2020 budget and directed clerk regarding infrastructure needs and salary options and issues.
Roxanne Kulyk met with the council to ask that the council review a new revolving loan application from Roxanne Kulyk and Lynette Steyn for $20,000.00 for weatherization of the restaurant and to have the loan of $12,000.00 that was approved May 15, 2019 rescinded. The council reviewed the loan summary from Northwest Regional Development Commision and discussed the request with Kulyk. Bernstrom moved to rescind the motion on May 15, 2019 to loan $12,000.00 to Kulyk and Steyn, second by Nordin and carried. Hilman moved to loan Roxanne Kulyk and Lynette Steyn the amount of $20,000.00 at 3% interest, monthly payments for 15 years with Kulyk paying 1% loan fee plus and disbursements; the city will have a 2nd position on all equipment and a 2nd mortgage on the restaurant building; with a personal guarantee from Roxanne Kulyk. Kulyk must add this loan to her life insurance and fire insurance that the city is already a named insured upon, second by Bernstrom and carried.
Clerk reported that 11 cities have agreed to join the Regional Safety Group and that a meeting will be scheduled with the cities in order for the cities to determine how to implement the schedule and training.
Council discussed hiring a cleaning person for the community center and city hall. Nordin moved to have the start pay be $12.50/hour and that the person hired would not be eligible for a step on 1/1/2020 as this would be the new start pay on that date, second by Hilman and carried.
Bernstrom moved to approve $7,215.00 payment to USDA for 2013 Fire Truck loan payment, second by Hilman and carried.
Council discussed expiring land rent contract with Donald Burton. Hilman will contact Burton to see if he is interested in continuing to rent the property.
Council discussed expiring garbage contract with Anderson Sanitation. Olson will contact Anderson’s to see what the contract amount would be to renew for 2020-2022.
Council also reviewed Council reviewed the June 2019 City and Liquor Store financial information.
Clerk reported that to date the donations received for the Community Center Principal payoff is $8,155.00. The council discussed that at the August council meeting they will approve an extra principal payment of the full amount received in donations in addition to the regular payment that is due in August.
Clerk reported that USDA representatives will be here on July 30th to do a routine audit of the revolving loan fund.
Fire Chief has asked for approval to sell the decommissioned 1984 fire truck. Bernstrom moved to accept $2,500.00, second by Nordin and carried.
Council discussed issue with a dip in the road at the intersection of Hawaii Ave and 1st Street. Olson will inspect.
Council discussed the used Auto Fry that is no longer in use. Nordin moved to advertise for sale with a price of $1,800 to $1,000.00 depending on condition, second by Bernstrom and carried.
Council discussed the need to replace the playground equipment at the Sports Complex. Bernstrom moved to request a $3,000.00 donation from the American Legion Post #214 Gambling Fund, second by Hilman and carried. Bernstrom moved that the City commit $2,500.00 from general fund to the purchase of playground equipment with the hopes that other donations would make up the difference of any other funds needed, second by Hilman and carried.
Council discussed the need to have the skating rink leveled and the outside edge beveled to hold water. Olson will work on finding someone willing to complete the project.
Fire Chief requested to purchase 2 sets of turnout gear with the donated funds of $5,000.00 from the Bayer “Grain for Good” campaign. Bernstrom moved to allow the purchase with the cost not to exceed $5,000.00, second by Nordin and carried.
Council discussed that Lyberg Farms has offered to haul away piles of unusable fill with large chunks at the compost site. Bernstrom moved to allow Lyberg Farms to remove the material at the compost site with the project to be completed by September 1, 2019, second by Nordin and carried.
As there was no further business the council adjourned.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: August 14, 2019
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