LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Annual Meeting on Wednesday, January 12, 2022 at 7:00 P.M. The following persons were present: Mayor Mike Olson; Council members Faye Potrament and John Stenquist. Absent Kathy Bernstrom and Brad Rice. Also, present Anna Jauhola, Kittson County Enterprise.
Council members were given the City Code of Ethics Policy and completed Financial Disclosures for 2022.
On a motion by John Stenquist, to approve the following Rates and Fees schedule, second by Faye Potrament and carried with none voting against The 2022 Rates and Fees schedule was adopted at the Lancaster City Council Annual Meeting on January 12, 2022.
Rates/fees set by this motion supersede any as set by Ordinance.
Acting Mayor to act if Mayor absent: Faye Potrament
Fire Chief: Casey Faken $1,500.00 annual salary
Assistant Fire Chiefs: Tyler Swenson and Chris Johnson-no annual salary
Fire Dept. fire reporting clerk: Lindsey Groves $500 per year as independent contractor-uses own computer and sets own hours.
Responsibility areas: City buildings – Faye Potrament
City Services, City Employees & Equip – Mike Olson
City Infrastructure-Mike Olson
Liquor Store – John Stenquist
Park/Recreation – Kathy Bernstrom
Fire Department – Mike Olson
Economic Development – Bradley Rice
Emergency Management Director-Mike Olson Reimbursement Rate -0- (LCC )
Board Appointments: Lancaster EDA-City Council-no appointed at large members
Kittson Co. Affordable Housing-Faye Potrament
Floodplain Board of Appeals/Adjustment-Mayor and Council
Safety Committee member to NW Regional Safety Group-Clerk
Council Per Diems (this includes committees and other classes/meetings attended)
Mayor – $150 per mtg.
Council – $100 per mtg.
Mileage – current IRS mileage rate
Meals: In State-Breakfast/Lunch/Dinner $12/$18/$22 Out State- B/L/D $15/$20/$25
Hotels: In State $150 Out State $200
Fire Service Charges: $500.00 (minimum charge for first hour)- $1,000.00 (maximum fee). Refer to current DNR rate schedule for equipment and labor costs to respond to state and federal calls for service.
Official Newspaper: Kittson County Enterprise
Official Depositories: United Valley Bank; American Federal Bank; Border State Bank and 4M Fund (MN Municipal Money Market fund)
Officials allowed to sign checks and Certificates of Deposits: Mayor, Mike Olson; Acting Mayor, Faye Potrament, and Clerk/Treasurer, Carol Johnson with a minimum of 2 signatures required on each check.
Designated Business Administrator with the authority to make Electronic Funds Transfers (EFT)-Clerk/Treas. Carol Johnson
Official Insurance Agent: Dan Sjostrand Agency
City Adopts the MN Historical Society and State Archive records retention guidelines.
Camping fees: Tent Site 15.00
Daily Electric 20.00
Weekly electric 100.00
Monthly electric 250.00 OR $1200 if paid in full by June 1st (covers May1st-Sept 30th camping season)
Permits: Peddlers daily 50.00
Beer 3.2 daily 50.00
Restaurant 3.2 Beer & Wine On-Sale Annual 250.00-effective licenses starting 1/1/2018
Off sale 3.2 Annual 250.00–effective licenses starting 1/1/2018
Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts & meet payroll and all payroll expenses.
2/13/19 Council approved annual appropriation of $2,000.00 to Lancaster Business Association for Annual Events.
Mayor has preapproval to sign gambling bingo and raffle application requests for other in county entities that are holding events in the Community Center.
Public Works Equipment/man hour rates: Payloader $150/hr.; John Deere Tractor & Woods Rotary Mower $150/hr.; JD Front Mount Mower $125/hr.; and Employee rate for all other issues not involving Equipment $45.00/hr. All of these items will be billed at a minimum of 1 hour per time. NOT FOR GENERAL HIRE-ONLY IF CITY ABATEMENT NEEDED.
Effective 1/1/21(no changes for 2022) Water Rates: Minimum 6000 gallons and less $60.00/quarter and $6.75/each 1000 gallons used above the minimum. Sewer Rates: (Based on gallons of water used) Minimum 6000 gallons & less $60.00/quarter and $6.25/each 1000 gallon of water used above the minimum. Water Tower Paint/Maintenance fee per hookup $ 15.00/Quarter.
INDUSTRIAL PARK SPECIAL SEWER RATE: (if water usage exceeds 30k) sewer rate is $18.80/1000 on all usage above 30k Bulk Water rates $15.00/1000 Gallon-minimum of 2000 Gal/$30.00 -- New account fee $35/Hookup fee $50.00.
Meter Damages fees: $150.00 for inside water meter and $50 for outside meter reader.
Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account
Interest rate on overdue accounts 10% per annum. Minimum fee $5.00/month.
Mosquito Spraying fee: $10.50 per quarter
Special Assessments: eff. 1/1/17: New Water Hookups $4,500.00, 20 yr. assessment with 5% interest per year &
Effective 1/1/17 new Sewer Hookups $4,500.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council, and may at the council’s discretion be charged higher Water & Sewer hookup fees. EXTENSIONS CAN BE DENIED. NOTE: North Kittson Rural Water Special Assessments as applied to other city hookups also apply.
END Rates, Fees & Appointments
Stenquist moved to approve the December 8, 2021 Meeting Minutes, second by Potrament and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
Potrament moved pay in full to Border State Bank the lease/purchase agreement for the 2001 Fire Truck the amount of 19,554.55, second by Stenquist and carried.
The council reviewed the January 2022 bills presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2022 Rates Fees & Appointments Schedule. Stenquist moved to approve the bills, second by Potrament and carried. An abstract of bills will be posted with the minutes and are available upon request.
Zondagh has recommended that the city accept the quote from Municipal Service Co, Inc for the upstream gate on the weir wall of the lagoon control structure. Potrament moved to accept the Municipal Service Co quotes for the upstream gate in the amount of $6,200 and to use ARP-Covid funds for the project, second by Stenquist and carried.
Stenquist moved to adopt Resolution 2022-01 Approving Permit Applications to Kittson County for Closure of CSAH 27 and CSAH 26 Roads for 2022 Year Special Events, second by Potrament and carried.
Potrament moved to request a $2,000.00 donation from the American Legion #214 Gambling Fund for Playground Equipment at the Sports Complex, second by Stenquist and carried.
Bank Statement reviews will be as follows: Stenquist (Liquor Store) and Olson (City Checking and Preferred Savings)
Council reviewed the December 2021 City and Liquor Store financial information. Liquor Store unaudited year end profit is $29,706.24.
Council discussed transferring $10,000.00 from the Liquor Store fund to make an extra payment on the USDA Community Center loan and that the city has received $1075.00 in additional public donations earmarked to reduce the Community Center loan. Potrament moved to transfer $10,000.00 from the Liquor Store fund to the Community Center Debt Service Fund, second by Stenquist and carried. Potrament moved to make an additional payment to USDA in the amount of $11,075.00 for the Community Center Loan to be completed as soon as possible, second by Stenquist and carried.
Casey Faken, Fire Chief and Firemen, Brian Hanson and Clark Weleski met with council to discuss various matters. Fire Dept. approves rescinding offer to purchase Barbara Hansson property to the west of Department. Stenquist moved to rescind the offer approved by council action October 13, 2016 to the Barbara Hansson Estate to purchase said property, second by Potrament and carried. Fire Department discussed need to do maintenance work to 3 of the pickup trucks/grass rigs. Potrament moved to approve the quote of $1,891.37, second from C&M Ford to repair 1999 Ford F250, second by Stenquist and carried. Stenquist moved to approve repairs to the other 2 Chevrolet Pickup Trucks/grass rigs in an amount not to exceed $2,500.00 per vehicle, second by Potrament and carried.
Stenquist moved to accept the Ottertail Municipal Application for Streetlight changes, second by Potrament and carried.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: February 9, 2022
Other links: Lancaster Riverside Golf Course | Lancaster Public School | NW MN Multi-County HRA