LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Annual Meeting on Wednesday, January 11, 2017, at 7:00 p.m. in the City Hall Meeting Room. The clerk administered the oath of office to the Mayor, Michael Olson, council members Jim Hilman and Luke Nordin. Clerk also presented the all council member with the City Code of Ethics Policy and Financial Disclosures for 2017 were completed by all members. The following members were present: Olson, Hilman, Sebenaler, Bowlin and Nordin.
Sebenaler moved to approve the council minutes of the December 14, 2016 regular meeting, seconded by Hilman and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
Council reviewed the proposed 2017 rates and fees schedule. Bowlin moved to adopt the 2017 rates and fees schedule, seconded by Hilman and carried. The following is the complete 2017 rates and fees schedule:
Acting Mayor to act if Mayor absent: Tom Sebenaler
Fire Chief: Casey Faken $ 500.00 annual salary
Assistant Fire Chiefs: Tyler Swenson and Clifford Steyn-no annual salary
Responsibility areas: City buildings – Luke Nordin
City Services, City Employees & Equip –Jim Hilman
City Infrastructure-Tom Sebenaler
Liquor Store – Mike Olson
Park/Recreation – Shannon Bowlin
Fire Department – Michael Olson and Jim Hilman
Board Appointments: Lancaster EDA-Michael Olson & LukeNordin
Kittson Co. Affordable Housing-Shannon Bowlin
Council PerDiems (this includes committees and other classes/meetings attended)
Mayor – $70 per mtg.
Council – $50 per mtg.
Mileage – current IRS mileage rate
Official Newspaper: Kittson County Enterprise
Official Depositories: United Valley Bank; American Federal Bank; Border State Bank and 4M Fund (MN Municipal Money Market fund)
Officials allowed to sign checks and Certificates of Deposits: Mayor, Mike Olson; Acting Mayor Tom Sebenaler and Clerk, Carol Johnson with a minimum of 2 signatures required on each check.
BUILDING RENTAL RATES: See rental rates sheet
Health Insurance maximum paid for Employee Individual coverage $375.00 per month.
Camping fees: Tent Site 15.00
Daily Electric 20.00
Weekly electric 95.00
Monthly electric 240.00 OR $1150 if paid in full by June 1st (covers May1st-Sept 30th camping season)
Permits:Peddlers daily 50.00
Beer 3.2 daily 50.00
Restaurant 3.2 Beer & Wine On-Sale Annual 250.00-effective licenses starting 1/1/2018
Off sale 3.2 Annual 250.00–effective licenses starting 1/1/2018
Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts & meet payroll and all payroll expenses.
Equipment rates: Payloader $150/hr.; John Deere Tractor & 10’ Rotary Mower $150/hr; John Deere Tractor & 8’ Rotary Mower
$12.50/hr & JD Front Mount Mower $125/hr.-Min. 1 hr. NOT FOR GENERAL HIRE. ONLY IF CITY FORCED TO DO WORK.
Insurance issues: The city does NOT waive the monetary limits on municipal tort liability established by MN Statute 466.04.
Effective 1/1/17 Water Rates: Minimum 6000 gallons and less $60.00/quarter and $6.75/each 1000 gallons used above the minimum. Sewer Rates: (Based on gallons of water used) Minimum 6000 gallons & less $60.00/quarter and $6.25/each 1000 gallon of water used above the minimum. INDUSTRIAL PARK SPECIAL SEWER RATE (if water usage exceeds 30k) sewer rate is $18.80/1000 gallons on all usage above 30k Bulk Water rates $9.35/1000 Gallon-minimum of 2000 Gal/$18.70 -- New account fee $35/Hookup fee $50.00. Meter Damages fees: $150.00 for inside water meter and $50 for outside meter reader. Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account. Interest rate on overdue accounts 10% per annum.
Special Assessments: eff. 1/1/17: New Water Hookups $4,500.00, 20 yr. assessment with 5% interest per year & Effective 1/1/17 new Sewer Hookups $4,500.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council, and may at the councils discretion be charged higher Water & Sewer hookup fees. EXTENSIONS CAN BE DENIED. NOTE: North Kittson Rural Water Special Assessments as applied to other city hookups also apply.
The council reviewed the January 2017 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2017 Rates Fees & Appointments Schedule. Nordin moved to approve the bills, second by Bowlin and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.
Zondagh submitted a quote from Gatheridge Electric for the installation of LED light fixtures in the maintenance shop. The Total cost is $2706.00 with an Ottertail LED rebate of $417.60 to be paid to the city and the net cost to the city would be $2288.40. Sebenaler moved to accept the quote of $2706.00 before rebated, second by Bowlin and carried.
Fire Chief requests the appointment of a new Fireman, James Hauert, to the fire department. Bowlin moved to approve Hauert as a fireman pending Sheriff’s Department background check, second by Bowlin and carried.
Clerk reported that the city has received information that it owns land that is affected by Minnesota’s new Watercourse Buffer Law. Olson will look into what complying with this law will entail.
Sebenaler moved to transfer $24,000.00 from the Liquor Store fund to the City General fund, second by Hilman and carried.
Council reviewed the December 2016 City and Liquor Store financial information.
Jen Rice, Liquor Store Manager, request to be allowed to be open Sunday February 5, 2017 for Super Bowl and Sunday, February 25, 2017 for Daytona 500. Bowlin moved to allow the Liquor Store to be open February 5th & 25th, 2017, second by Nordin and carried.
Farmers Union Agency has made a request to be the cities insurance agency. Sebenaler moved to continue using Sjostrand Agency, second by Hilman and carried.
Being no further business the council adjourned.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: 2/8/2017
Other links: Lancaster Riverside Golf Course | Lancaster Public School