LANCASTER CITY COUNCIL
The Lancaster City Council met for its Annual
Meeting on Wednesday, January 11, 2012, at 7:00 p.m. in the City
Hall. The following
members were present: Rice, Olson, Swenson, Barron and Stenquist
Olson moved to approve the minutes of the
December 14, 2011 regular meeting, second by Barron and
carried. A copy
of the Minutes will be posted at the Lancaster City Hall and U.S.
Post Office and available upon request to the clerk.
The council reviewed the January 2012 Bills
to be paid. Stenquist moved to approve the bills for payment, second
by Barron and carried.
An abstract of bills will be posted with the minutes and are
available upon request to the clerk.
Ron Jasmer, with Widseth, Smith &
Nolting, met with the council to review the final draft of the
Community Center design.
The council reviewed the design and alternate items that will
be bid as a separate line item in bidding process order for the
council to have the ability to limit the cost of the project. Olson
moved to approve the design as presented for state review with the
alternate options, second by Swenson and carried. Jasmer will send the design
to the various state departments for plan review and approval.
Council reviewed the proposed 2012 rates and
Stenquist moved to adopt the 2012 rates and fees schedule,
seconded by Barron and carried. The following is the
complete 2012 rates and fees schedule:
2012 RATES, FEES &
BUILDING RENTAL:City Hall rent:
Meetings, receptions, etc. $10, kitchen use additional $10
(exceptions are Senior Citizens, Lions Club, Royal Neighbors and
other nonprofit organizations.
Centennial Hall rent: Closed Dec-March except by
special permit from council; Meetings $10; kitchen use
additional $10; heat use additional $25 Dances, receptions &
events charging admission $25; kitchen use additional $10; heat
use additional $25 –
REFUNDABLE DEPOSIT OF $75 for dances, etc. (exceptions to
these charges are the same as for the new city hall)
Users of the above facilities are responsible for all damages
to the premises during their use and the facility must be arranged
and cleaned after use.
The deposit will be refunded if Centennial Hall is found
acceptable after use.
ALL RENTAL FEES & DEPOSITS MUST BE PAID
BEFORE USE OF EITHER HALL
Council has pre-approved all requests for
current year temporary liquor licenses by resolution for liquor
store events at the Centennial Hall.
8.00 Electric 14.00
Weekly-Non electric 48.00
Monthly-Non electric 135.00
Restaurant 3.2 Beer & Wine On-Sale Annual
Off sale 3.2
Off Sale Intoxicating Liquor-set by statute
240.00-restricted to 1 licensee in the city
1760.00-restricted to 1 licensee in the city limits
Acting Mayor if Mayor absent, Mike
Fire Chief Terry
Fire Relief Assoc. Annual Meeting
3rd Wednesday of each March 8:00 PM at the Lancaster Fire
Official Newspaper: Kittson County
Official Depositories: United Valley Bank, Prime
Security Bank & American Federal Bank
Clerk has approval effective each January 1
with the passing of the rates & fees schedule to pay any bills
necessary to avoid late payments, receive discounts & meet payroll and all payroll
Responsibility areas: City buildings – Mary
City Services, City Employees & Equip –Leland
City Infrastructure-Gary Rice
Liquor Store – John Stenquist
Park/Recreation – Michael Olson
Board Appointments: Lancaster EDA-Gary Rice
& John Stenquist
Kittson Co. Affordable Housing-Gary Rice
Council PerDiems (this includes
committees and other classes/meetings attended)
Mayor – $70 per mtg.
Council – $50 per mtg.
Mileage – current IRS mileage rate
Clean Recycling Bin $40/month & $7.25/hr
for downtown garbage can cleaning-increased 7/1/10
Clerk $105/month for use of clerk’s office, heat,
electricity,phone & DSL
Equipment rates: Payloader $125/hr.; John
Deere Tractor & Rotary Mower $100/hr & Ford Mower
$100/hr.-Min. 1 hr.
Insurance issues: The city does NOT waive the
monetary limits on municipal tort liability established by MN
Effective 1/1/11 Water: Minimum 6000 gallons and
less $42.00/qtr; $5.90/each 1000 gallons above minimum.
Min 6000 gal. & less $36.00, $3.40/each 1000 gallon of
water used between 7000-50,000 gal. $3.00/each 1000 gallons of water
used between 51,000-100,000 gallons; $2.60/each 1000 gallons of
water used starting at 101,000 gallons.
INDUSTRIAL PARK SPECIAL SEWER RATE (water
usage exceeds 36k) sewer rate is 5.90/1000 on all usage above
Bulk Water rates $8.00/1000 Gallon-minimum of
2000 Gal/$16.00 -- Water Hookup/New account fee
Insufficient Funds Check charges are
$35.00/check and will be added to the customer’s water/sewer
Interest rate on overdue accounts 10% per
Special Assessments: eff. 1/1/10: New Water
Hookups $4,000.00, 20 yr. assessment with 5% interest per year &
Effective 1/1/10 new
Sewer Hookups $4,000.00, 20 yr. assessment with 5% interest per
year. All Extensions will be reviewed by the council , and may at
the councils discretion be charged higher Water & Sewer hookup
Kittson Rural Water Special Assessments as applied to other city
hookups also apply.
Clerk reported that North Kittson Rural water
is increasing their rates to $2.20/1000 gallons of water.
Sebenaler requests that Zondagh be allowed to
attend the MN Rural Water-wastewater training in March to prepare
for his wastewater license test. Barron moved to allow
Zondagh to attend the training and pay the associated costs, second
by Stenquist and carried.
The clerk prepared the MN Rural Water Interim
financing Application for the Community Center Project in the amount
of $415,000.00. Barron
moved to submit the application and allow the clerk and mayor to
execute all related documents, second by Olson and
Clerk reported that the Community Center
Savings account balance is $28,538.66 as December 31, 2011. Mayor set a community center
work group meeting for January 18, 2012 Noon at the city
Council reviewed the December City and Liquor
Store financial information, Liquor Store Daily sales and gambling
Mayor reported that PodCo, Inc has requested
that the city increase the amount of the subordinated loan in order
for Podco to increase their operating loan from the United Valley
Bank for increased material needs. Olson moved to accept the
subordination and allow the clerk and mayor to execute all
documents, second by Swenson and carried.
Council Adjourned as there was no further
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