The Lancaster City Council met for its annual
meeting on Wednesday, January 12, 2011, at 7:00 p.m. in the City
Hall. The clerk
administered the oath of office to the Mayor, Gary Rice, council
members John Stenquist and Mary Barron. Clerk also presented the new
council member with the City Code of Ethics Policy and The City
Elected Official/Employee Travel Policy. The following members were
present: Rice, Swenson, Olson, Stenquist and Barron.
The council also completed and presented to
the clerk Disclosure of Financial Interest Forms.
Swenson moved to approve the minutes of the
December 8, 2010 Regular meeting and the December 29, 2010 Special
meeting, seconded by Olson and carried. A copy of the Minutes will be
posted at the Lancaster City Hall and U.S. Post Office and available
upon request to the clerk.
The council reviewed the January 2011 Bills
to be paid. Barron moved to approve the bills for payment, second by
Stenquist and carried.
An abstract of bills will be posted with the minutes and are
available upon request to the clerk.
Council reviewed the proposed 2011 rates and
Stenquist moved to adopt the 2011 rates and fees schedule,
seconded by Swenson and carried. The following is the
complete 2011 rates and fees schedule:
BUILDING RENTAL:New City Hall rent:
Meetings, receptions, etc. $10, kitchen use additional $10
(exceptions are Senior Citizens, Lions Club, Royal Neighbors and
other nonprofit organizations.
Centennial Hall rent: Closed Dec-March except by
special permit from council; Meetings $10; kitchen use
additional $10; heat use additional $25 Dances, receptions &
events charging admission $25; kitchen use additional $10; heat
use additional $25 –
REFUNDABLE DEPOSIT OF $75 for dances, etc. (exceptions to
these charges are the same as for the new city hall)
Users of the above facilities are responsible for all damages
to the premises during their use and the facility must be arranged
and cleaned after use.
The deposit will be refunded if Centennial Hall is found
acceptable after use.
ALL RENTAL FEES & DEPOSITS MUST BE PAID
BEFORE USE OF EITHER HALL
Council has pre-approved all requests for
current year temporary liquor licenses by resolution for liquor
store events at the Centennial Hall.
Weekly-Non electric 42.00
Monthly-Non electric 125.00
Restaurant 3.2 Beer & Wine On-Sale Annual
Off sale 3.2
Off Sale Intoxicating Liquor-set by statute
240.00-restricted to 1 licensee in the city
1760.00-restricted to 1 licensee in the city limits
Acting Mayor if Mayor absent, Mike
Fire Chief Terry
Fire Relief Assoc. Annual Meeting will be
held 3rd Monday of each February 8:00 PM at the Lancaster
Official Newspaper: Kittson County
Official Depositories: United Valley Bank, Prime
Security Bank & American Federal Bank
Clerk has approval effective each January 1
with the passing of the rates & fees schedule to pay any bills
necessary to avoid late payments, receive discounts & meet payroll and all payroll
Responsibility areas: City buildings – Mary
City Services, City Employees & Equip –Leland
City Infrastructure-Gary Rice
Liquor Store – John Stenquist
Park/Recreation – Michael Olson
Board Appointments: Lancaster EDA-Gary Rice
& John Stenquist
Kittson Co. Affordable Housing-Gary
Council PerDiems (this includes
committees and other classes/meetings attended)
Mayor – $70 per mtg.
Council – $50 per mtg.
Mileage – current IRS mileage rate
Clean Recycling Bin $40/month & $7.25/hr
for downtown garbage can cleaning-increased 7/1/10
Clerk $105/month for use of clerk’s office, heat,
electricity, phone & DSL
Equipment rates: Payloader $125/hr.; John
Deere Tractor & Rotary Mower $100/hr & Ford Mower
$100/hr.-Min. 1 hr.
Insurance issues: The city does NOT waive the
monetary limits on municipal tort liability established by MN
Effective 1/1/11 Water: Minimum 6000 gallons and
less $41.00/qtr; $5.80/each 1000 gallons above minimum.
Min 6000 gal. & less $29.00, $2.80/each 1000 gallon of
water used between 7000-50,000 gal. $2.30/each 1000 gallons of water
used between 51,000-100,000 gallons; $1.85/each 1000 gallons of
water used starting at 101,000 gallons.
Bulk Water rates $7.50/1000 Gallon-minimum of
2000 Gal/$15.00 -- Water Hookup/New account fee
Insufficient Funds Check charges are
$35.00/check and will be added to the customer’s water/sewer
Interest rate on overdue accounts 10% per
Special Assessments: eff. 1/1/10: New Water
Hookups $4,000.00, 20 yr. assessment with 5% interest per year &
Effective 1/1/10 new
Sewer Hookups $4,000.00, 20 yr. assessment with 5% interest per
year. All Extensions will be reviewed by the council , and may at
the councils discretion be charged higher Water & Sewer hookup
NOTE: North Kittson Rural Water
Special Assessments as applied to other city hookups also
At 8:00 PM the mayor, Gary Rice, called the
Public Hearing to order.
The Hearing is for public input regarding the Small cities
Grant Application for the Community Center Project. John Wynne from Northwest
Community Action, was present.
John is the grant writer for this city grant. No members of the public were
present. The Mayor
presented the conceptual pictures and cost estimates from the
architects Widseth, Smith & Nolting. Rice reported that WSN’s
cost estimate for the 4860 Square foot addition to the existing City
Hall would cost $802,100.00 including Kitchen Equipment, furniture
and fixtures. The Grant
request of $403,733.00 would be for one half the cost and city would
have to finance by loans and donations the other one half. The city has been informed
that they are eligible for a USDA loan with a 40 year payback
period. Stenquist moved
to adopt the Citizen Participation Plan, second by Barron and
carried. Stenquist move
to accept the Local Government Resolution to submit the Grant and
allow the Mayor and Clerk to execute all documents for the grant and
required documentation to support the grant request, second by
Swenson and carried.
The hearing was adjourned at 8:50 PM.
Olson reported that he and John Wynne are
working on an Outdoor Recreation Grant for improvements to the
Highway 59 park and campground.
Council discussed the purchase of a pumper
truck for the Fire Department.
Olson moved to request a donation for the fire truck from the
American Legion Post #214 Gambling funds, second by Barron and
Rice reported that the laptop computer that
was purchased for the Liquor Store Manager to use cost an additional
$294.50. The cost
overrun included necessary software and antivirus software. Stenquist moved to allow the
overrun retroactively, second by Barron and carried.
Clerk reported that Hanson Manufacturing has
made the October and November 2010 payment. Council will monitor the
Clerk reported that the American Legion Post
#214 has made a donation of $500.00 for a “Welcome to Lancaster”
sign to be placed on the west edge of town. The council appreciates the
post support of this project.
Council reviewed the December City and Liquor
Store financial information, Liquor Store Daily sales and Gambling
Council again discussed that the liquor store cost of goods
for resale is out of balance with sales and are awaiting the final
inventory numbers to review the issue.
Sebenaler requests that the council pay 62.5
hour of unused vacation to him. Sebenaler had planned to use
his vacation in December but the new maintenance employee was not
hired until late November so that in December Sebenaler had to do
the training that would have occurred in November. Olson moved to pay Sebenaler
62.5 hours in lieu of vacation, second by Stenquist and
FEMA has provided the city with the full Sub
Grant agreement for the June 2010 Flood grant. Stenquist moved to approve
the resolution allowing the Mayor and Clerk to sign any and all
grants or required documentation regarding the Flood Grant
ID#069-35378-00, second by Olson and carried
Council Adjourned as there was no further
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