The Lancaster City Council met for its annual
meeting on Wednesday, January 13, 2010, at 7:00 p.m. in the City
The following members were present: Rice, Olson, Nordin,
Swenson and Stenquest.
Nordin moved to approve the minutes of the
December 9, 2009 regular meeting, seconded by Olson and carried
unanimously. A copy of the Minutes will be
posted at the
and U.S. Post Office and available upon request to the
Council reviewed the end of December 2009 bills
paid and the January 2010 Bills to be paid. Stenquist moved to
approve the bills for payment, second by Swenson and carried
unanimously. An abstract of bills will be
posted with the minutes and are available upon request to the
Dave Olin, MN State
Representative, met with the council to hear about concerns and
issues that the council may have for him.
Council members expressed concern for any
future cuts to Local Government Aid and Unallotment issues.
also discussed the proposed Community Center Project and the City’s
request for the project to be included in the 2010 Legislative
Rice informed Mr. Olin that
representative’s for the city would be in
St. Paul on January 21
st to testify before the senate Bonding
Mr. Olin requested copies of the
information to be presented so that he could present the House
Committee with the same information.
Rice will provide Mr. Olin with
Council reviewed the proposed 2010 rates and
Stenquist moved to adopt the
following rates and fees, second by Olson and carried.
2010 RATES, FEES & APPOINTMENTS
New City Hall rent: Meetings, receptions,
etc. $10, kitchen use additional $10 (exceptions are Senior
Citizens, Lions Club, Royal Neighbors and other nonprofit
Centennial Hall rent:
Dec-March except by special permit from council;
Meetings $10; kitchen use additional $10;
heat use additional $25Dances, receptions
& events charging admission $25; kitchen use additional $10;
heat use additional $25 –
DEPOSIT OF $75 for dances, etc.
(exceptions to these charges are
the same as for the new
Users of the above facilities are
responsible for all damages to the premises during their use and the
facility must be arranged and cleaned after use.
deposit will be refunded if Centennial Hall is found acceptable
RENTAL FEES & DEPOSITS MUST BE PAID BEFORE USE OF EITHER
Camping fees: Daily-Non
Monthly-Non electric 120.00 Electric
Beer 3.2 daily
Restaurant 3.2 Beer & Wine On-Sale Annual
Off sale 3.2 Annual
Off Sale Intoxicating Liquor-set by statute
*240.00-increased 2008/restricted to 1 licensee in
the city limits
On Sale Intoxicating
*1760.00-restricted to 1 licensee in the city limits
Acting Mayor if Mayor absent, Galen
Fire Chief Terry
Fire Relief Assoc. Annual Meeting will be held
3rd Monday of each February 8:00 PM
at the Lancaster Fire Hall
Kittson County Enterprise
Marshall Bank NA, Prime Security Bank & American Federal
Clerk has approval effective each January 1
with the passing of the rates & fees schedule to pay any bills
necessary to avoid late payments, receive discounts & meet
payroll and all payroll expenses.
City buildings – Galen Nordin
City Services, City Employees & Equip –Leland
City Infrastructure-Gary Rice
Liquor Store – John Stenquist
Park/Recreation – Michael Olson
Board Appointments: Lancaster
EDA- Gary Rice & John Stenquist
Kittson Co. Affordable Housing-Gary
Council PerDiems (this includes committees
and other classes/meetings
Mayor – $70 per mtg.
Council – $50 per mtg.
Mileage – current IRS mileage rate
Clean Recycling Bin $35/month & $7.00/hr
for downtown garbage can cleaning
Clerk $90/month for use of clerk’s
office, heat, electricity,phone & DSL
Equipment rates: Payloader $125/hr.; John Deere
Tractor & Rotary Mower $100/hr & Ford Mower $100/hr.-Min. 1
Insurance issues: The
city does NOT waive the monetary limits on municipal tort liability
established by MN Statute 466.04.
Effective 1/1/10 Water: Minimum
6000 gallons and less $37.00/qtr; $5.25/each 1000 gallons above
Sewer: Min 6000 gal. & less $26.00,
$2.55/each 1000 gallon of water used between 7000-50,000 gal.
$2.10/each 1000 gallons of water used between 51,000-100,000
gallons; $1.65/each 1000 gallons of water used starting at 101,000
Bulk Water rates $6.75/1000 Gallon-minimum of
2000 Gal/$13.50 -- Water Hookup/New account fee
Insufficient Funds Check charges are
$30.00/check and will be added to the customer’s water/sewer
Interest rate on overdue accounts 10% per
Special Assessments: eff. 1/1/10: New Water
Hookups $4,000.00, 20 yr. assessment with 5% interest per year
Effective 1/1/10 new Sewer Hookups $4,000.00,
20 yr. assessment with 5% interest per year. All Extensions will be
reviewed by the council , and may at the councils discretion be
charged higher Water & Sewer hookup fees.
North Kittson Rural Water Special Assessments
as applied to other city hookups also apply.
The mayor informed the
council that the access road leading into the Podco, LLC south
building is actually on city property and in order to make this an
official street for city use and access the council would need to
pass the resolution drafted by the city attorney that
would reserve a 50 foot width street starting from the city’s west
property line and extending east the whole length of the city
property along the south line. This street would named
Parkway if approved. Olson
moved to pass the attached resolution, second by Stenquist and
Council discussed Health Insurance costs if the
city had eligible employees requesting insurance coverage. Clerk
reported that the prior coverage under Public Employees Ins.
estimates that the same coverage would have increased 15020% from
Jennifer Rice requests that the council allow
her to open the Liquor Store On-sale for the following
January 24, February 7, and February 14th of 2010.
Stenquist moved to allow the Sunday open dates, second by
Swenson and carried.
Rice reported the Kittson County EDA has worked
out an agreement with Wynne Consulting so that individual cities
that wish to contract for grant writing services may do so for
$3,000.00 per city for the year 2010. Olson moved to contract with
Consulting for 2010 grant writing, second by Nordin and
Clerk reported that the
Caribou 4-H club has made a donation to the city for the Community
Center Fund in the amount of $190.25. This money was raised by the club
during the haunted house fund raiser.
Council reviewed the
Liquor Store financial information.
Clerk presented the Audit Engagement letter
with Hofman, Dale & Swenson, LLC to do the 2009 city audit per
the prior 3 year contract. Nordin moved to allow the Mayor
and Clerk to sign the letter, second by Olson and
The clerk has discussed
the use of credit cards by the city with our auditor, Gordy Dale, he
suggested that a credit card policy be developed. The
clerk presented the council with a proposed credit card use
Some changes were made and the final policy will be reviewed
Rice informed the council that the Senate
Bonding Committee wants representatives from the City of Lancaster to make a
presentation regarding the Community Center Project to the committee
in St. Paul on
January 21st, 2010.
Stenquist and Rice would be willing to make the presentation
with council approval. Nordin moved to allow the Rice
and Stenquist to travel to
and that the city will pay 2 days of Per
Diem, Mileage, Hotel and Meals, second by Swenson and
Maintenance person would like to know when the
council wishes to turn off the Christmas lights in the downtown
The council wishes to keep the lights on through Knute,
January 13th of each year.
Council Adjourned as there was no further