LANCASTER CITY COUNCIL
The Lancaster City Council met for its
Regular Meeting on Wednesday, December 12, 2012, at 7:00 p.m. in the
City Hall. The
following members were present: Olson, Swenson, Barron, Stenquist
Olson moved to approve the minutes of the
November 14, 2012 regular meeting, second by Barron and
carried. A copy
of the Minutes will be posted at the Lancaster City Hall and U.S.
Post Office and available upon request to the clerk.
The council reviewed the December 2012 Bills
to be paid. Stenquist
moved to approve the bills including the Bordertown Construction,
Inc bill for payment, second by Swenson and carried. An abstract of bills will be
posted with the minutes and are available upon request to the
George Zondagh, city maintenance, met with
the council to discuss snow removal on the sidewalks infront of the
new community center and various other properties that the city
owns. Zondagh would
like to purchase a Ranger or 4 wheeler with a snow plow and winch to
make removal faster as he has limited time remove snow before it
gets packed by foot traffic. Zondagh also stated
that the ranger would be used for spraying and maintenance at the
Lagoon and in various other places. Zondagh had
estimates for a 2003 Ranger with blade and winch of $6000.00 and an
estimate for a 2008 Sportsman 4 wheeler of $4800.00. Stenquist moved to allow
Zondagh to purchase a Ranger or 4 wheeler with a blade and winch
with a cost not to exceed $6500.00, second by Olson and
Council discussed setting the final 2013
General Tax Levy. The
proposed general levy was set at $78,000.00 with a total
budget of $236,652.00
. Barron moved to set
the final general at $78,000.00 and the total general budget at
$236,652.00, second by Swenson and carried.
Council reviewed and discussed building and
kitchen rental rates that Barron and the clerk proposed. The council made some
changes and will make a final decision at its Annual Meeting in
Council discussed the purchase of tables and
chairs for the Community Center. So far $1442.00 has been
raised through donations for the tables and chairs. There are some chairs at the
Centennial Hall that might be suitable for use. Barron moved to purchase
tables and chairs as needed in an amount not to exceed $7,000.00
with the funds to be used from the Community Center Savings, second
by Stenquist and carried.
Clerk presented the council with a proposal
from Tom Sebenaler for removal of the old kitchen equipment from the
city hall meeting room and removal of the east wall of the old
kitchen to open that area into the Liquor Store in the amount of
$2940.00 not including electrical work to be done by an
moved to accept the proposal and to use Liquor Store funds for
payment of this project, second by Swenson and carried
Barron moved to remove Gary Rice from all
bank signature cards and add the Mayor elect, Mike Olson, effective
January 7, 2013, second by Stenquist and carried.
Olson moved to allow the Mayor and Clerk to
sign the audit engagement letter with Hoffman, Dale, Swenson and
Associates, second by Stenquist and carried.
Barron moved to allow clerk to pay council
per diems and fire chief salary for 2012, second by Stenquist and
Clerk requested that council persons do the
annual bank statement reviews.
Barron will review the UVB Liquor Store checking; Rice will
review PSB City Accounts.
Barron moved to approve the invoice from
Bordertown Construction Inc. in the amount of $200,800.00 and
Culinex in the amount of $17879.73, pending approval from WSN, Inc.
and USDA and NWCA, second by Stenquist and carried.
Olson moved to allow the Mayor and clerk to
execute all documents for draw funds from the previously agreed upon
MN Rural Water Community Center construction loan in the amount of
$208.061.76, second by Stenquist and carried.
Clerk reported that North Kittson Rural Water
will increase the cost of water it provides to the city 3% for
2013. The council
requested that the clerk provide the council with water/sewer rate
increase proposals of 3% and 5% for the January 2013
Council set the Liquor Store inventory for
January 1, 2013 at 10:00AM.
Council reviewed the November City and Liquor
Store financial information, Liquor Store Daily sales and gambling
Barron moved to approve the 3.2 off-sale
liquor license renewal for Bernstrom Oil Co. effective January 1,
2013, second by Olson and carried.
Council Adjourned as there was no further
Carol Johnson, Clerk/Treasurer
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