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The Lancaster City Council met for its Regular Meeting on Wednesday, August 10, 2022 at 7:00 P.M.  The following persons were present: Mayor Mike Olson; Council members Kathy Bernstrom, John Stenquist, Luke Nordin and Faye Potrament.  Also, present by phone Anna Jauhola, Kittson County Enterprise.

Bernstrom moved to approve the July 13, 2022 Meeting Minutes, second by Stenquist and carried.  A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the August 2022 bills presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2022 Rates Fees & Appointments Schedule.  Stenquist moved to approve the bills, second by Potrament and carried.  An abstract of bills will be posted with the minutes and are available upon request.

Potrament moved to allow payment of the additional $3,000.00 of funds donated to the city by the Lancaster Lions for the playground equipment, second by Bernstrom and carried.  Total amount now available by motion $8,500.00.

Bernstrom moved to submit a $2,000.00 request to the American Legion Post #214 gambling fund for Playground equipment at the sports complex, second by Potrament and carried.

Received 2 quotes for 38’ concrete apron in front of city shop.  Stenquist moved to accept the low quote of $6,460.00 from Thomas Vig Construction, second by Nordin and carried.  Potrament abstained.

Stenquist reported that no applications for Liquor Store Manager were received.   Due to this Shannon Bowlin requests that the council rescind the motion to accept her resignation and instead grant her a 90 day leave of absence effective 9/1/2022.  Bernstrom moved to rescind the motion accepting Bowlin’s resignation and grant her a 90 day leave of absence, second by Potrament and carried.

Stenquist requests that the council hire Connie Steen to be the temporary manager to cover Bowlin’s leave at the same rate of pay as Bowlin, this is due to Steen’s experience.  Nordin moved to hire Steen at $22.29/hour, second by Potrament and carried.

Stenquist proposes increasing the liquor store manager hours and considering adding benefits to the position.  Council requested a 5 year summary of income and expenses for the liquor store for the next meeting and that the additional costs be worked into the budget.

Olson requested to purchase a new safe for the liquor store.  Bernstrom moved to allow the purchase not to exceed $1,300.00, second by Potrament and carried.

Council reviewed proposed personnel policy.   Council made a change to Term Life insurance coverage of $50,000.00; that if an employee is considered benefitted by council action the cost of term life insurance would not be prorated if an employee is part time benefitted but covered 100%.  Total cost per year is $108.00.  And that the amount the city would pay of the health and life insurance is subject to change annually.  Stenquist moved to adopt the Personnel Policy effective September 1, 2022 with the change to life insurance coverage to be 100% and subject to change annually, second by Nordin and carried.  

Council discussed switching insurance carries from Blue Cross Blue Shield to Public Employees Insurance Program  HSA Plan, cost of $694.38/month. Also discussed adding $50,000.00 Term Life Insurance for benefitted employees at a cost of $9.00/month these rates are effective for November 1, 2022 through December 31, 2023.  Bernstrom moved to switch to Public Employees Insurance Program for providing health and life insurance coverage effective 11/1/2022 with city to cover 100% of health and $50,000.00 life insurance coverage through 12/31/2022, second by Stenquist and carried.

2023 budget discussion tabled.

City garbage collection contract ends December 31, 2022.  Stenquist moved to send request for quotes for 3 year contract for 2023 through 2025 from Anderson Sanitation, Northern Sanitation and Jon’s Auto to be received by October 11, 2022 for the October meeting; second by Potrament.

Donald Burton 3 year land rent contract expires December 31, 2022, tillable land is 49.6 acres.  Bernstrom moved to advertise the rent contract for the period of 2023 through 2025 with bids to be received by October 11, 2022 for the October council meeting, second by Potrament and carried. 

Council members Potrament and Bernstrom will do the bank statement reviews.

Council reviewed the city financials for July.

Other Items discussed: Playground base material and fence; Lancaster Addition manhole repairs; Event Permit for outside events in downtown area; Barbara Hanson tax forfeited property.

Fire Department requests to install concrete slab in fire department parking lot.   Quotes were requested with only 1 received from Tomas Vig Construction in the amount of $20,160.00.  Nordin moved to accept the quote from Thomas Vig Construction for $20,260.00, second by Bernstrom and carried.

Carol Johnson, Clerk/Treasurer                        Approved:  Mike Olson, Mayor

Approval Date: 9/14/2022



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