LANCASTER CITY COUNCIL
The Lancaster City Council met for its
regular meeting on Wednesday, April 10, 2013, at 7:00 p.m. in the
City Hall Meeting Room.
Members present were Mayor, Michael Olson; council members
Luke Nordin and John Stenquist. Mary Barron & Jim Hilman
Nordin moved to approve the council minutes
of the March 13, 2013 regular meeting, seconded by Stenquist and
carried. A copy of the Minutes will be
posted at the Lancaster City Hall and U.S. Post Office and available
upon request to the clerk.
Gordy Dale, Hoffman, Dale & Associates,
met with the council to review the 2012 Annual City Audit. Dale reviewed the Management
findings and explained that the segregation of fiscal duties is an
issue because of the lack of employees. He expressed approval of the
council review of bills and bank statements processes that are
followed as a necessary due diligence.
Dale also reviewed the city reserves,
enterprise funds, financial comparisons; and various other
information in the audit.
The council reviewed the April 2013 bills to
be paid. Stenquist
moved to approve the bills as presented for payment, second by
Nordin and carried. An
abstract of bills will be posted with the minutes and are available
upon request to the clerk.
Nordin moved to use $565.43 from the
community center savings to cover the costs of community center
equipment and supplies expended this month, second by Stenquist and
Clerk reported that Bordertown Construction
is hiring a new heating contractor to finish work on the community
center heating and cooling system and that this work should be
completed in the next month.
Stenquist moved to purchase a large clock and
a coat rack for the community center total cost not to exceed
$550.00, second by Nordin and carried.
Council discussed the purchase of a portable
bar. Stenquist moved to
purchase a portable bar with soda gun dispenser from Culinex for the
Liquor Store with the cost being $4904.89 plus shipping and tax,
second by Nordin and carried.
Roxanne Kulyk requested a blue painted
handicapped area by her restaurant. The council tabled the
matter at this time.
Heritage days –Community Center work group
will meet next week and decide which facilities will be used by each
Mark Hanson met with the council to discuss a
request that Hanson Manufacturing would make for a loan from the
city revolving loan fund.
He needs additional monies to work on development of a new
line of dump trailers and materials for another contract for farm
implement disk equipment.
The business has increased considerably in the last tax year,
but had suffered setbacks in the recession due to a company they did
business with filing bankruptcy. The loan would help Hanson
Manufacturing to maintain their workforce of 12 persons and possibly
Council discussed collateral and personal guarantee needs
with Hanson. Hanson
will work on the application amount, length of loan and collateral
available and submit the paperwork to the clerk. Council directed the clerk
to have Cam Fanfulik, with Northwest Regional Development
Commission, review the loan application and supporting documents and
return his recommendations to the council. If necessary the Mayor will
hold a special meeting
to review the application for the loan proper 3 day notice will be
Clerk reported that the Fire Department fund
drive has raised $7,355.00 to date.
Clerk gave all council members present the
city job descriptions for review. Most of these descriptions
have not been updated for many years and should be brought up to
date. The council
tabled this until the next meeting.
Council reviewed the March 2013 City and
Liquor Store financial information. The Liquor Store average
daily sales are up substantially for January through
Clerk reported the Community Center Donations
and Fundraising to date is $60,932.57.
Council Adjourned as there was no further
Carol Johnson Clerk/Treasurer
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