LANCASTER CITY COUNCIL
The Lancaster City Council met for its
regular meeting on Wednesday, April 13, 2011, at 7:00 p.m. in the
City Hall. The
following members were present: Rice, Swenson, Barron, Olson and
Barron moved to approve the minutes of the
March 9, 2011 regular meeting, second by Stenquist and carried. A copy of the Minutes
will be posted at the Lancaster City Hall and U.S. Post Office and
available upon request to the clerk.
Al Lundeen, representing Wikstrom Telecom,
attended the meeting to update the council regarding the fiber
optics updates that are scheduled for this summer. Wikstrom has received a
grant for updating their core data network and broadband
capabilities and fiber optics.
The upgrades for Lancaster are estimated to cost
Gaye Allan asked the council if she could
purchase the 2 city lots directly south of her property. Rice mentioned that even
though the lots are small they have the water and sewer hookups
installed as part of the State Grant for the West side addition to
the city of Lancaster.
Rice mentioned the city policy of not selling lots for
expansion of properties and that these lots are valuable as they
have paid up water and sewer hookups. The 2 lots also have street
paving improvements for the new addition on the south side and the
paving assessment would apply if the lots are sold. At this time the request was
Gordy Dale & Merritt Knutson, with
Hofman, Dale and Associates, met with the council to review the 2010
city audit. They
reported no issues and commend the city for their fiscal
The council reviewed the April 2011 Bills to
be paid. Olson moved to approve the bills for payment, second by
Swenson and carried. An
abstract of bills will be posted with the minutes and are available
upon request to the clerk.
Rice and Swenson will meet with Public Works
Director for a 6 month job evaluation and review.
Public Works Director requests that the city
approve a water meter replacement program. Some of the meters are quite
old and many houses do not have remote readers. Zondagh requests replacement
of meter and installation of remote readers for 35 water users each
year until completed at an approximate cost of $4000.00. Stenquist moved to implement
the meter and remote reader program for 2011 and future years until
the replacement is complete, second by Olson and carried.
Zondagh has received cost estimates for
replacement of the New Holland Lawn Mower. Titan Machinery, Roseau,
estimate for a New Holland replacement mower after trade is
Equipment for an equivalent John Deere mower is $8,700.00. Barron moved to trade the
current NH mower for the JD 1435 Series II mower from Kittson
Equipment, second by Olson and carried.
Water Director, Sebenaler, recommends joining
the MN Warn (Minnesota Water Agency Response Network) Network. This network will compile
information on city resources (equipment and manpower) and act as a
clearing house for cities needing assistance in a water, waste water
or sewer emergencies. Olson moved to adopt the MNWarn Mutual Aid
Agreement and allow the
Mayor and Clerk to sign the Resolution Authorizing and Mutual Aid
Agreement, second by Stenquist and carried.
Jerry Bernstrom met with council to request
an Off-sale hard liquor license or a satellite off-sale site under
the Municipal Liquor Store.
The council discussed various issues about having a second
license in the city and the possible consequence to the liquor
store. At this time the
request was tabled for further information.
Clerk discussed the Federal mandate for sign
retro reflectivity requirements. By January 2012 the city is
to have a policy on sign retro reflectivity and then a sign
replacement program is to follow with various deadlines.
USDA has requested that the city pass a
motion stating their intention to request loan funds for a community
center in order for the USDA to encumber the funds and make them
available for up to 5 years for city use. This motion does not require
the city to take the money if not needed. This is just a formality
required by the USDA.
Olson moved to pass the USDA Loan Resolution Security
Agreement for obligation of USDA funds and allow the Mayor and clerk
to sign the document, second by Barron and carried.
Stenquist discussed the Community Center
Fundraising Committee activities and requests that the city approve
an expenditure of up to $1,000.00 for smelt for the fall festival
smelt fry. The city
will be repaid out of the smelt fry proceeds. Olson moved to pay for the
smelt with city funds to be reimbursed later, second by Swenson and
Council reviewed the March City and Liquor
Store financial information, Liquor Store Daily sales and Gambling
Monthly receipts. Clerk reported that the
Liquor Store cost of goods is running high and that strategies to
counteract this are being worked on by Jen Rice. Clerk recommends that
Quarterly Inventories be conducted this year.
Council Adjourned as there was no further
Other links: Lancaster Riverside
Golf Course |
Lancaster Public School