City of Lancaster Rates & Fees

Lancaster Sign

CITY OF

LANCASTER,

MINNESOTA

2024 RATES, FEES & APPOINTMENTS

Rates/fees set by this motion supersede any as set by Ordinance.

Acting Mayor to act if Mayor is absent: Kathy Bernstrom

Fire Chief: Casey Faken $1,800.00 annual salary

Assistant Fire Chiefs: Tyler Swenson and Clark Weleski-no annual salary

Fire Dept. fire reporting clerk: Lindsey Groves $575 per year as independent contractor-uses own computer and sets own hours

Responsibility areas: City buildings – Teri Halvorson
                       City Services, City Employees & Equip – Mike Olson
                       City Infrastructure-Mike Olson
                      Liquor Store – John Stenquist
                        Park/Recreation – Krista Matthew
                        Fire Department – Mike Olson
                        Economic Development –Kathy Bernstrom                                           Emergency Management Director-Mike Olson        Reimbursement Rate -0- (LCC code)

Board Appointments: Lancaster EDA-City Council-no appointed at large members
                                       Kittson Co. Affordable Housing-Kathy Bernstrom
                                       Floodplain Board of Appeals/Adjustment-Mayor and Council
                               Safety Committee member to NW Regional Safety Group - Clerk
                              Lancaster Business Association-Teri Halvorson & Kathy Bernstrom

Council Per Diems   (this includes committees and other classes/meetings attended)
                Mayor – $150 per mtg.
                Council – $100 per mtg.
                Mileage – current IRS mileage rate
       Meals: In State-Breakfast/Lunch/Dinner $15/$20/$28 Out State- B/L/D $20/$30/$40
                Hotels: In State $175 Out State $250

Fire Service Charges: $500.00 (minimum charge for first hour)- $1,000.00 (maximum fee). Refer to current DNR rate schedule for equipment and labor costs to respond to state and federal calls for service.

Official Newspaper: Kittson County Enterprise

Official Depositories: United Valley Bank; American Federal Bank; Border State Bank and 4M Fund (MN Municipal Money Market fund)

Officials allowed to sign checks and Certificates of Deposits: Mayor, Mike Olson; Acting Mayor, Kathy Bernstrom, and Clerk/Treasurer, Carol Johnson with a minimum of 2 signatures required on each check.

Designated Business Administrator with the authority to make Electronic Funds Transfers (EFT)-Clerk/Treas. Carol Johnson

Official Insurance Agent: Dan Sjostrand Agency

City Adopts the MN Historical Society and State Archive records retention guidelines.

BUILDING RENTAL RATES: See rental rates sheet

Camping fees:     Tent Site              15.00
                           Daily water& electric          20.00
                           Weekly water & electric   120.00
                Monthly water & electric 275.00 OR $1300 if paid in full by June 1st (covers May1st-Sept 30th camping season)

Permits: Peddlers daily $ 50.00

Liquor Off sale: 3.2 only annual fee $250.00–effective licenses starting 1/1/2018 and after. **NO OTHER intoxicating liquor licenses are allow per state statute—UNLESS split liquor has been approved by city wide vote, no vote has been held at this time.

Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts & meet payroll and all payroll expenses.

1/10/2024 Council approved annual appropriation of $5,000.00 to Lancaster Business Association for Annual Events. The city general fund will pay ½ with the Liquor Store to pay the other ½. To be revisited after 2025 celebration.

Mayor and or Clerk have preapproval to sign gambling bingo and raffle application requests for other in county entities that are holding events in the Community Center.

Public Works Equipment/man hour rates: Payloader $150/hr.; John Deere Tractor & Woods Rotary Mower $150/hr.; JD Front Mount Mower $125/hr.; and Employee rate for all other issues not involving Equipment $45.00/hr. All of these items will be billed at a minimum of 1 hour per time. NOT FOR GENERAL HIRE-ONLY IF CITY ABATEMENT NEEDED.

Water Rates: Minimum 6000 gallons and less $68.00/quarter and $7.50/each 1000 gallons used above the minimum.

Sewer Rates: (Based on gallons of water used) Minimum 6000 gallons & less $66.00/quarter and $7.00/each 1000 gallon of water used above the minimum. Water Tower Paint/Maintenance fee per hookup $ 15.00/Quarter.

Industrial Party Special Sewer Rate: (if water usage exceeds 30k) sewer rate is $18.80/1000 on all usage above 30k

Bulk Water rates: $16.00/1000 Gallon-minimum of 2000 Gal/$32.00

New account fee: $35 (if water is currently on). Hookup fee: $50.00.

Meter Damage fees: $150.00 for inside water meter and $50 for outside meter reader.

Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account

Interest rate on overdue accounts 10% per annum. Minimum fee $5.00/month.
Water Tower Paint fee: $15.00 per quarter

Mosquito Spraying fee: $10.50 per quarter

Special Assessments: eff. 1/1/17: New Water Hookups $4,500.00, 20 yr. assessment with 5% interest per year &

Effective 1/1/17 new Sewer Hookups $4,500.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council, and may at the council’s discretion be charged higher Water & Sewer hookup fees. EXTENSIONS CAN BE DENIED. NOTE: North Kittson Rural Water Special Assessments as applied to other city hookups also apply.

This certification is being completed by Carol Johnson, Lancaster City Clerk/Treasurer on January 10, 2024. AND as amended February 14, 2024

______________________________________________________________________

CITY OF LANCASTER BUILDING RENTAL RATES Effective 2023
General usage rules: No alcohol may be consumed by underage persons

No alcohol may be served unless purchased and served by Liquor Store Employees-insurance issues make this a necessity
No smoking allowed
All rented areas must be cleaned after use (except deep fryer)- Return tables to original location-Place chairs upside down on top of table-Minimum $ 50.00 will be taken from damage deposit or billed to renter if facility not cleaned.
Decorations limited to tables and floor space and Hooks provided on walls and ceiling-NO Heavy objects on Hooks.
All food brought by renter must be removed after building usage-do not use other food/condiments found in fridges
All garbage must be placed in the dumpster provided at the back of the building

Additional charges that may apply:

Damage deposit: (Community Center & Full Kitchen $120.00 Hall only $50.00) No Deposit for local nonprofits. Deposit refundable after facility inspected.

	Individuals & Other Organizations	Lions/Legion/Fire/Golf & local nonprofits
Community center meeting area-NOTE if serving food $15.00 fee for kitchen serving area applies.	60.00/day	0.00
Coffee Machine-(use coffee provided)	15.00/day	0.00
Kitchen serving area-add $15 to use dishwasher	25.00/day	0.00
Kitchen hot prepside-Convection oven, grills, range and dishwasher (deep fryer not included) Kitchen supervisor (not a cook)included in column 1 & 2 rates ****NOTE $60.00 fee for Kitchen Supervisor if no commercial kitchen experience-Supervision ONLY-Not a Cook	120.00/day	0.00
Kitchen Deep fryer (includes oil & cleanup) Rentor must provide their own oil (6 Gallons needed) For insurance purposes-do not remove oil from fryer	100.00/day	NonProfit must provide their own oil-Canola plant can be contacted for donation
City Hall meeting room (local nonprofits no charge i.e. 4-H, legion, lions, sr. citizens etc)	25.00/day	0.00
Events with Dance-Cleaning fee (NORMAL cleanup still required by renter)	120.00/day	0.00

Gazebo-MUST reserve with the clerk if you want guaranteed usage	No charge	No charge

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