Meeting Notices


Rates & Fees





Lancaster Sign




2021 RATES, FEES & APPOINTMENTS                                                

Acting Mayor to act if Mayor absent: Faye Potrament
Fire Chief:  Casey Faken   $1,500.00 annual salary
Assistant Fire Chiefs:  Tyler Swenson and Chris Johnson-no annual salary

Fire Dept. fire reporting clerk: Lindsey Groves $500 per year as independent contractor-uses own computer and sets own hours.

Responsibility areas:  City buildings – Faye Potrament
                       City Services, City Employees & Equip – Mike Olson
                       City Infrastructure-Mike Olson
                       Liquor Store – John Stenquist  
                       Park/Recreation – Kathy Bernstrom
                       Fire Department – Mike Olson
                       Economic Development - Bradley Rice
                       Emergency Management Director-Mike Olson  Reimbursement Rate -0-                                   (LCC code)                      

Board Appointments: Lancaster EDA-City Council-no appointed at large members
                                       Kittson Co. Affordable Housing-Faye Potrament
                                       Floodplain Board of Appeals/Adjustment-Mayor and Council
                                Safety Committee member to NW Regional Safety Group-Clerk

Per Diems   (this includes committees and other classes/meetings attended)
                Mayor – $150 per mtg.
                Council – $100 per mtg.
                Mileage – current IRS mileage rate
          Meals:  In State-Breakfast/Lunch/Dinner $12/$18/$22 Out State- B/L/D $15/$20/$25
                Hotels:  In State $150 Out State $200

Fire Service Charges:  $500.00 (minimum charge for first hour)- $1,000.00 (maximum fee).  Refer to current DNR rate schedule for equipment and labor costs to respond to state and federal calls for service.

Official Newspaper:  Kittson County Enterprise
Official Depositories:  United Valley Bank; American Federal Bank; Border State Bank and 4M Fund (MN Municipal Money Market fund)
Officials allowed to sign checks and Certificates of Deposits:  Mayor, Mike Olson; Acting Mayor, Faye Potrament, and Clerk/Treasurer, Carol Johnson with a minimum of 2 signatures required on each check.

Designated Business Administrator with the authority to make Electronic Funds Transfers (EFT)-Clerk/Treas. Carol Johnson

Official Insurance Agent: Dan Sjostrand Agency
Insurance issues:  The city does NOT waive the monetary limits on municipal tort liability established by MN Statute 466.04.
City Adopts the MN Historical Society and State Archive records retention guidelines.


Health Insurance maximum paid for Employee Individual coverage $450.00 per month.

Camping fees:      Tent Site              15.00
                           Daily Electric        20.00   
                           Weekly electric    95.00   
                           Monthly electric 240.00  OR $1150 if paid in full by June 1st (covers May1st-Sept 30th camping season)

Permits: Peddlers daily                                50.00
                Beer        3.2 daily                      50.00
                Restaurant 3.2 Beer & Wine On-Sale Annual 250.00-effective licenses 
                            starting 1/1/2018
                Off sale  3.2 Annual                  250.00–effective licenses starting 1/1/2018

Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts & meet payroll and all payroll expenses.

2/13/19 Council approved annual appropriation of $2,000.00 to Lancaster Business Association for Annual Events.

Mayor has ability to allow clerk to sign up to (4) Sunday Liquor Store events Department of Public Safety Temporary license applications where on-sale liquor and food maybe sold (no off-sale liquor) without further council approval. Mayor has preapproval to sign gambling bingo and raffle application requests for other in county entities that are holding events in the Community Center.

Public Works Equipment/man hour rates:  Payloader $150/hr.; John Deere Tractor & Woods Rotary Mower $150/hr.; JD Front

Mount Mower $125/hr.; and Employee rate for all other issues not involving Equipment $45.00/hr.  All of these items will be billed at a minimum of 1 hour per time. NOT FOR GENERAL HIRE-ONLY IF CITY ABATEMENT NEEDED.

Effective 1/1/21 Water Rates:  Minimum 6000 gallons and less $60.00/quarter and  $6.75/each 1000 gallons used above the  minimum.  Sewer Rates:  (Based on gallons of  water used)  Minimum 6000 gallons & less $60.00/quarter and $6.25/each 1000 gallon of water used above the minimum.  Water Tower Paint/Maintenance fee per hookup $ 15.00/Quarter.

INDUSTRIAL PARK SPECIAL SEWER RATE:   (if water usage exceeds 30k) sewer rate is $18.80/1000 on all usage above 30k

Bulk Water rates $15.00/1000 Gallon-minimum of 2000 Gal/$30.00  --  New account fee $35/Hookup fee $50.00.

Meter Damages fees: $150.00 for inside water meter and $50 for outside meter reader.

Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account

Interest rate on overdue accounts 10% per annum. Minimum fee $5.00/month.

Special Assessments: eff. 1/1/17: New Water Hookups $4,500.00, 20 yr. assessment with 5% interest per year &

Effective 1/1/17 new Sewer Hookups $4,500.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council, and may at the council’s discretion be charged higher Water & Sewer hookup fees. EXTENSIONS CAN BE DENIED.  NOTE:  North Kittson Rural Water Special Assessments as applied to other city hookups also apply.




   General usage rules:    No alcohol may be consumed by underage persons

  • No alcohol may be served unless purchased and served by Liquor Store Employees-insurance issues make this a necessity
  • No smoking allowed
  • All rented areas must be cleaned after use (except deep fryer)- Return tables to original location-Place  chairs upside down on top of table-Minimum $ 50.00 will be taken from damage deposit or billed to renter if facility not cleaned.
  • Decorations limited to tables and floor space and Hooks provided on walls and ceiling-NO Heavy objects on Hooks.
  • All food brought by renter must be removed after building usage-do not use other food/condiments found in fridges
  • All garbage must be placed in the dumpster provided at the back of the building

Additional charges that may apply:

Damage deposit:  (Community Center & Full Kitchen $100.00 Hall only $50.00)  No Deposit for local nonprofits.  Deposit refundable after facility inspected.                                                                                                                      



 Individuals  & Other Organizations

Lions/Legion/Fire/Golf & local nonprofits

Community center meeting area-NOTE if serving food $20.00 fee for kitchen serving area applies.



Coffee Machine-(use coffee provided)



Kitchen serving area-add $10 to use dishwasher



Kitchen hot prepside-Convection oven, grills, range and dishwasher  (deep fryer not included) Kitchen supervisor (not a cook)included in column 1  & 2 rates   ****NOTE $50.00 fee for Kitchen Supervisor if no commercial kitchen experience



Kitchen Deep fryer (includes oil & cleanup)  MUST use oil provided for  insurance purposes-do not remove oil from fryer



City Hall meeting room

 (local nonprofits no charge i.e. 4-H, legion, lions, sr. citizens etc)



Centennial Hall -NOT AVAILABLE






Gazebo-MUST reserve with the clerk if you want guaranteed usage

No charge

No charge




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