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The Lancaster City Council met for its Regular Meeting on Wednesday, September 14, 2016, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Sebenaler and Nordin.  Barron was absent.

Shannon Hunstad, Lancaster Superintendent, met with the council to discuss the upcoming school referendum vote in November.  Hunstad reviewed the needs; pupil count and cost of referendum on homestead’s and commercial businesses.

Irene Wynne, Wynne Consulting, met with the council to discuss the Small Cities Rehab Grant and to present policies that need to be adopted to move forward with grant implementation.  Hilman moved to adopt the Policy and Procedural Guide for Owner/occupied Housing; Commercial and Rental Rehabilitation Program, second by Sebenaler and carried.   Nordin moved to adopt the Certification for a Drug-Free Workplace, second by Hilman and carried.  Hilman moved to adopt the Prohibition of Excessive Force Policy, second by Sebenaler and carried.  Nordin moved to adopt the Residential Antidisplacement and Relocation Assistance Plan, second by Sebenaler and carried.  Sebenaler move to accept State of Minnesota Grant Contract, second by Hilman and carried.

Nordin moved to approve the council minutes of the August 10, 2016 regular meeting, seconded by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the August 2016 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2016 Rates Fees & Appointments Schedule.  Sebenaler reported that the Anderson Construction bill is more than the$4000.00 estimate due to State of MN changes in the culvert heights.  Nordin moved to approve the bills, second by Sebenaler and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Council reviewed the changes made to the proposed 2017 budget as was discussed at the last meeting.   The proposed overall general tax levy is $97,000.00 an increase of $5,000.00 from the 2016 levy.   The budget projection is that the city will use reserves of $ 9,804.00 for minor building repairs.  Nordin moved to set the proposed General Levy Budget at $97,000.00, second by Sebenaler and carried.   The council can reduce the proposed levy prior to yearend but cannot increase the levy.

Anderson Sanitation presented a list of delinquent garbage bills for the council’s approval to be placed on the tax rolls of the effected properties.  Hilman moved to accept the list as presented and place the delinquent bills on the property tax rolls, second by Nordin can carried.

Rebecca Lenhart requested that the City pay the insurance deductible for her automobile accident.  Sebenaler moved to not allow the claim, second by Hilman and carried.

Council reviewed the August 2016 City and Liquor Store financial information.

Nordin requested approval to construct a skating rink warming house on the concrete slab in the Downtown Gazebo Park and have a city electric hookup for the building.  The construction and materials will be from donations to the rink project.  Sebenaler moved to allow the building to be placed on city property and have the electricity be a city hookup, second by Hilman and carried.

Fire Department requests to purchase a new 570 Ranger from AgriSports, Inc the quoted price is $11,650.00.  Nordin moved to allow the purchase of the 570 Ranger for $11650.00, second by Sebenaler and carried.

A request was made by campers at the 59 Park for WiFi installation.  Clerk will request cost of installation and if all parts of the campground could be adequately served.

Clerk presented an unpaid water and sewer account that needs to be added to the property tax roll for collection on the 2017 property tax.  Sebenaler moved to place the Water & sewer unpaid account on the 2017 property tax roll, second by Hilman and carried.

Nordin move to rescind the motion to sell the back lot and ½ in Lancaster Addition to Lancaster to Ray Johnson, due to death of  landowner, second by Sebenaler and carried.

Clerk reports that Property Tax exemption for land held for resale by the city has expired as the parcels have been held for more than 15 years.

Council received a letter of resignation from the city council from Mary Barron effective September 14, 2016.  Nordin moved to accept the resignation with regret, second by Sebenaler and carried.  The council will appoint a city resident to the open position to complete Barron’s term ending in 2018.

Council discussed Township Fire Contracts for 2017 through 2019.   The council would like to meet with township  representatives to discuss the contract and future needs of the fire department.  The Mayor set the meeting with the township officers for November 30, 2016 at 7:00PM in the City Hall.  Clerk will send out notices.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer 

Approved:  Mike Olson, Mayor      Approval Date:   10/14/2016




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