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The Lancaster City Council met for its Regular Meeting on Wednesday, September 10, 2014, at 7:00 p.m. in the City Hall Meeting Room.  Members present were Mayor, Mike Olson, council members present Jim Hilman, John Stenquist and Luke Nordin.  Mary Barron was absent.

Nordin moved to approve the council minutes of the August 13, 2014 regular meeting, seconded by Stenquist and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the September 2014 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2014 Rates, Fees & Appointments Schedule.   Stenquist moved to approve the bills, second by Nordin and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Council members have visited with various land owners in town to request that they tidy up their properties for next summer’s all school reunion.  Kathy Hunter has requested 2 new planters and a new corner post for the rail fence in the Gazebo Park.  Stenquist will donate the corner post for the park.  Hilman moved to allow Hunter to purchase the planters, second by Nordin and carried.

Olson reported that Tim Peterson is interested in haying the area in the Lancaster addition to Lancaster.   It is only a poor grass hay and is a very ruff field it would also save the city from clipping the area.   He would not be able to work up the land only to hay the grass that is there.

Podco LLC has requested that the city extend the revolving loan subordination to United Valley Bank that was previously approved last year.  Hilman moved to extend the United Valley Bank subordination agreement and allow the Mayor and Clerk to sign the agreement, second by Stenquist and carried.

Council reviewed the delinquent garbage list submitted by Anderson Sanitation, these delinquent amounts will be added to the affected properties taxes. Nordin moved to allow the clerk to sign the document, second by Hilman and carried.

Kittson County Emergency Manager is updating the counties emergency management plan and is requesting that the city inform the county of any designated emergency shelters that would be open to residents in the case of an emergency.   Olson will speak to the local churches that have a basement if they are willing to be emergency shelters and contact the county with the information.

Clerk informed the council that the League of MN Cities Regional Meeting will be held at Thief River Falls on October 28th.

Council discussed the possible construction of 2 new homes in the city.  The homes might require some extension of sewer and water.  Clerk reported that new homes in a location that has never had water and sewer assessments would need to have council approval for the extension and then have the landowners agree to the sewer and water assessments that are to help cover the cost of city infrastructure maintenance and repairs.   There are also 2 North Kittson Rural Water assessments that are applied to all new water hookups.

Mayor Olson reported that he had met with Roger Elfstrom to discuss a possible garage slab the he wished to extend into the city alley right-of-way.   Olson had discussed that the city needs to keep alley right-of-ways plus the zoning setback clear of obstructions as the city needs to be able to maintain utilities in the alley.

Clerk reported that Fire Chief, Terry Kukowski, had been requested by mail to attend the meeting at 8:00PM to discuss the fire department budget and implementation of the new fire department ordinance and policies.   Clerk reported that fire department bills have  not been turned in for 2 months and that she had requested them 2 different times.  As it was after 8:00PM the Mayor started the budget discussion.


The council discussed the proposed general property tax levy for 2015 of $87,000.00.   This is an increase of $3,000.00 from the 2014 levy.  Hilman moved to accept the budget as proposed with a general property tax levy of $87,000.00 and that this is the final budget for 2015, second by Nordin and carried.

Council reviewed the August 2014 City and Liquor Store financial information; daily sales averages for the liquor store.

Nordin received an estimate of $600.00 from ASP Mudjacking services to fix the concrete in front of Family Foods.  Stenquist moved to pay ½ of the estimated amount of $600.00 if Family Foods will pay the other ½ of the cost, second by Hilman and carried.

Council discussed the stop sign installed at the intersection of Hawaii Avenue and 1st Street.   Stenquist moved to  remove the sign, second by Nordin and carried.

Council discussed options for delivering water to Jerry & Jody Peterson’s house as they have had trouble with frozen water lines.  Currently the water line runs under 5th street to their house.   Council discussed running water from the water line that used to serve demolished properties just to the north of their house.   Olson will get estimates for the water line change and discuss with affected land owners and city maintenance.

Council set Liquor Store Inventory for September 28, 2014 at 1:00PM.

Council has set a hearing to discuss the vacation of the Indurstrial Parkway that leads into Podco’s property.   Stenquist moved to set the hearing date for October 8th, 2014 at 7:30PM, second by Hilman and carried.

Hilman moved to reqest a donation form the Lancaster American Legion Post #214 for bar stools, second by Stenquist and carried.

Being no further business the council adjourned.


Carol Johnson, Clerk/Treasurer                         Approved:  Mike Olson, Mayor








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