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The Lancaster City Council met for its Regular Meeting on Wednesday, October 8, 2014, at 7:00 p.m. in the City Hall Meeting Room.  Members present were Mayor, Mike Olson, council members present Jim Hilman, John Stenquist and Luke Nordin.  Mary Barron was absent.

Hilman moved to approve the council minutes of the September 10, 2014 regular meeting, seconded by Stenquist and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the October 2014 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2014 Rates, Fees & Appointments Schedule.   Stenquist moved to approve the bills, second by Hilman and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Council discussed the donation of $5492.00 offered by the Centennial Committee for the interior sound system with speakers in the City Hall Meeting room.  Hilman moved to accept the donation and accept the quote from Emerson Music and Sound for the system installation in the amount of $5492.00, second by Stenquist and carried.

At 7:30PM the Mayor called the public hearing to consider abandoning the Industrial Parkway into the Podco, LLC site. Dan and Judy Remer were in attendance.  At this time the council reviewed the resolution to abandon the Industrial Parkway and discussed the fact the Podco has need to expand the Podco building to the north end of their property and also needs to install a propane bullet for energy efficiency.  Council also discussed that the city has access into the city property bordering the East side of US Highway 59.   Stenquist moved to adopt the resolution #2014-2 to Abandon the Industrial Parkway as this is for the economic good of the community, second by Nordin.  Voting in favor Stenquist, Nordin, Hilman and Olson.   Barron was absent.

Dan and Judy Remer informed the council that they wish to build a house and shop on their property at the intersection of Iowa and North Street.    But in researching the county zoning and set back laws have discovered that the property because of its shape would not allow for the construction of the 2 buildings.   Council discussed that North Street is platted as 70 feet wide but has never been developed and is not likely to be developed but there is a sewer line running east-west approximately 23 feet from the south side of North Street.   The council discussed various ways of dealing with the issue.   The city attorney advised against abandoning the entire street as the city still needs to have access to the area directly around the sewer lines for maintenance.  Zondagh, public works director, advised the council that the city needs around 12-15 feet on each side of the pipe for maintenance and that the pipe.   Stenquist moved to set the hearing for abandonment of  the north 30’ of North Street starting from the point where Iowa Avenue and the Remer property meets 30 feet wide going west and ending at the eastern edge of Kittson Avenue (as described in the notice of hearing) for December 10th at 7:30PM, second by Hilman and carried.

Council discussed employee salaries for 2015 and asked the clerk to calculate the cost of a step for eligible employees and the cost of an overall 3% raise.

Council reviewed the September 2014 City and Liquor Store financial information; daily sales averages for the liquor store.

Council discussed the possibility of the Kittson County Highway Department contracting with a private individual for snow removal within the city.   Council members discussed that the cost of this could be quite a bit higher than they currently pay the county for snow removal.   The council feels that snow removal by truck or a blade attached to the payloader are an option but it would be very hard to find a person will to be on call 24/7 for only a few hours of work for each snow event.

Barron has asked that the council approve the purchase of 4 bar stools costing approximately $168.00 each.  Stenquist moved to allow the purchase with the cost not to exceed $700.00 in total, second by Hilman and carried.

Council discussed the need to spray insulate the maintenance shop and payloader storage area in order to save on the heating bill.  Hilman moved to allow the spray insulation to be completed not to exceed $5,000.00, second by Stenquist.   Hilman will work with Zondagh to have the work completed.

Mayor set the Canvassing Board for the regular council meeting November 12, 2014 at 7:15PM.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                         Approved:  Mike Olson, Mayor




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