LANCASTER CITY COUNCIL PROCEEDINGS

The Lancaster City Council met for its Regular Meeting on Wednesday, October 9, 2024 at 7:00 P.M. The following persons were present: Mayor, Mike Olson; Council members: Kathy Bernstrom, Krista Matthew and Teri Halvorson. John Stenquist was absent. Also present Anna Jauhola, with Kittson County Enterprise.

Bernstrom moved to approve the September 11, 2024 Council Meeting Minutes, second by Matthew and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the October 2024 bills and September 2024 Electronic Fund Transfers and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2024 Rates Fees & Appointments Schedule. Halvorson moved to approved bills and EFT’s, second by Matthew and carried. An abstract of bills will be posted with the minutes and are available upon request.

Bernstrom moved to approve the Employee Performance Review & Employee Self Review forms, second by Matthew and carried.

Bernstrom moved to approve a 4 year contract starting in 2025 with Public Employees Insurance Program (PEIP) to continue the city health and life insurance coverage, second by Halvorson and carried. This contract commits the city to continue using PEIP as the insurance provider for 4 years. The annual rates are not guaranteed. The 2025 rate for city provided health insurance is $645.18 per month and $9.00 for life insurance.

Halvorson moved to make application for a Sunday Temporary Liquor application for December 29, 2024, second by Matthew and carried.

Bernstrom moved to request $2,000.00 from American Legion #214 Gambling fund for Fire Department new building, second by Matthew and carried.

Bernstrom moved to accept a $2,000.00 donation for golf course equipment and $2,000.00 donation for Highway 59 Park improvements from American Legion #214, second by Matthew and carried.

Matthew moved to appoint John Stenquist to the interview committee as Olson is unable to serve, second by Halvorson and carried.

Bernstrom moved to approve the addendum to the Revolving Loan Guidelines that extends the period for loans secured only by personal property from 8 years to 12 years, second by Halvorson and carried.

USDA revolving loan fund review was completed with no issues.

Weleski Hardware loan is still pending.

Halvorson moved to approve the transfer of revolving loan principal and interest from Hanson Hardware, Inc. to Weleski Hardware, LLC loan debt, second by Bernstrom and approved.

Bernstrom moved to set the 2024 Election Canvassing Board meeting for November 13, 2024 at 7:05PM, second by Halvorson and carried.

Council reviewed September City and Liquor Store financials.

Other items discussed: Trim bushes at 59 Park; curb painting; tarring patches status; wind damage to roof of Old Fire Hall insurance claim.

Halvorson moved to approve the use of the east side of the Old Fire Hall for a mural and prep of this wall for the mural, second by Bernstrom and carried.

Bernstrom moved to approve an additional $500.00 expenditure for Highway 59 Park improvements, second by Halvorson and carried.

Bernstrom moved to approve fire department purchase of nozzle, hose and approved gas cans in an amount not to exceed $1,200.00, second by Matthew and carried.

Halvorson moved to approve the purchase of stain for the gazebo & fences in the gazebo park, second by Bernstrom and carried.

Matthew moved to approve the purchase of decals for city pickup from Bear Graphix in the amount of $165.00, second by Bernstrom and carried.

Mayor closed the meeting as there was no further business for council.

Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor

Approval Date: November 13, 2024

Other links: Lancaster Riverside Golf Course | Lancaster Public School | NW MN Multi-County HRA

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