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The Lancaster City Council met for its Regular Meeting on Wednesday, October 10, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Swenson, Barron and Stenquist. 


Olson moved to approve the minutes of the September 12, 2012 regular meeting, second by Stenquist and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


The council reviewed the October 2012 Bills to be paid.  Also, added to the bills was an invoice from Bordertown Construction Inc. in the amount of $178,542.00,  Barron moved to approve the bills including the Bordertown Construction, Inc bill for payment, second by Stenquist and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.


Clerk reported that combining the United Valley Bank Liquor Store checking account with the Prime Security Bank City account could be an issue as Prime Security Bank has hours that are not compatible with the Liquor Store managers hours making bank access an issue.  The clerk will review alternatives.


Tom Sebenaler met with the council to discuss the removal of  the city hall furnace and duct work.  He stated that this work would not increase his prior carpentry estimates that were accepted at the September 2012 meeting.  The council received a quote from Gatheridge Electric in the amount of $3,220.00 to replace the furnace that serves the city hall area with electric heat panels.    A quote was also submitted from Gatheridge Electric for new light fixtures, clerk’s office wiring and meeting room wiring  in the amount of $6925.00.  Swenson moved to accept the quotes of $3,220.00 and $6,925.00 from Gatheridge Electric, second by Olson and carried.


Sebenaler also submitted a quote of $954.00  for a 6 foot cabinet, countertop and hand sink and installation on the east wall of the city hall meeting room, the council tabled this matter.


Council discussed nuisance issues of rodents and skunks residing in yards with excessive items stored in them.  Letters will be sent to landowners were the animals have been spotted.


Barron reported on a survey she took of building rental fees in the surrounding communities.  The council discussed the rates and asked the clerk to assemble a sheet noting the various buildings, meeting rooms and kitchen facilities so that the council can begin to set a proposed rental rate structure for the new community center and reconfigured city hall/meeting room. 


 Jen Rice, Liquor Store Manager, is in the process of obtaining quotes for a new walk in cooler and plumbing issues (bathrooms and bar sink).


Clerk reported that as of September 30, 2012 the community center funds raised are $45,459.75.


Council reviewed the September City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.


Council discussed the City Drug Policy for employees whether this also covered Fire Department Volunteers and other volunteers.  The clerk was directed for obtain information from the League of MN Cities regarding this matter.


Rice reported that the company that would be repairing the sewer issue on 2nd street just west of Central Ave.  should be in the area in mid October.


A community work group meeting is set for October 15, 2012 7:00PM at the city hall to choose the style of tables and chairs for the community center.  Then Barron will be doing a fundraising project to obtain the table and chairs.


Council Adjourned as there was no further council business.



Carol Johnson, Clerk/Treasurer








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