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The Lancaster City Council met for its Regular Meeting on Wednesday, November 14, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Olson, Swenson, Barron.  Rice and Stenquist were absent.   Mike Olson, chaired the meeting as Acting Mayor.


Olson convened the Canvassing Board and the clerk reviewed the election results.  Reporting that Olson was elected Mayor for a two year term, Luke Nordin and Jim Hilman were elected to the council each for a four year term.  Barron moved to accept the election results and allow the clerk to sign the canvassing board results form, second by Swenson and carried.


Swenson moved to approve the minutes of the October 10, 2012 regular meeting, second by Barron and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


The council reviewed the November 2012 Bills to be paid.  Barron moved to approve the bills including the Bordertown Construction, Inc bill for payment, second by Stenquist and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.


Council reviewed and discussed the proposed changes to the Drug Use Policy regarding volunteers.  The council tabled the matter at this time.


Council reviewed and discussed building and kitchen rental rates.  Barron and the clerk will work on a proposal for the fees and bring it back to the council.


Clerk recommended that the council rescind its prior motion to combine the United Valley Bank Liquor Store checking account with the Prime Security Bank City account.  Barron moved to rescind the prior motion, second by Swenson and carried.


Clerk recommended instead of the checking account combination that the payroll for the City and Liquor Store be combined and paid from the city account with the Liquor Store reimbursing the city for all itís payroll expenses.  This combination is due to federal and state online Electronic reporting and payments all needing to be combined.  Motion by Barron to combine the payrolls, second by Swenson and carried.


Barron reported that the Liquor Store remodeling work group met and reviewed various proposals and options and will continue working on a plan for the remodeling.  The council requested that the clerk ask Sebenaler if he would give the council an estimate on the removal of  the old kitchen walls to enlarge the Liquor Store area.


Council discussed placement of water/sewer bill on property tax of an individual but the customer has sent a partial payment with the promise to pay in full in December.  Clerk reported that the water has already been turned off and will not be turned on until the bill is paid.  Council tabled this matter and will not revisit the issue unless the bill remains unpaid after December.


Clerk reported that Ron Jasmer, WSN architect has requested that the city proceed with obtaining the soap, towel and toilet tissue dispensers needed for the community center project for installation by the contractor.  Barron moved to allow the clerk along with Debbie Groves the city hall cleaning person to order the dispensers and supplies needed, second by Swenson and carried.


Clerk reported on rates charged by law offices in Hallock, Warren and Thief River Falls.  They hourly rate quoted was $150-$155/hour.  Clerk recommended using the Brink, Sobolik, Severson and Malm, Law office in Hallock as the travel time for city council and employees is a factor in savings.  Council requested that retainer agreement be brought before them for the December meeting.


Council reviewed information on employee salaries and the cost of a 3% raise for 2013.  Swenson moved to give all employees a 3% raise effective January 1, 2013 for hours worked, second by Barron and carried.


Kittson Emergency management sent information regarding becoming a red cross emergency facility, the council felt that at this time they could not make a commitment.


Inquiry has been made by a person wishing to purchase the Old Swenson Property along US Highway 59 from the city.  Olson will contact this person and get more information.


Council reviewed the October City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.


Clerk and Barron reported on various community center fundraisers for the tables and chairs needed for the community center.


Clerk reported that the Department of Health must inspect the new Community Center Kitchen prior to use.

Barron moved to approve the invoice from Bordertown Construction Inc. in the amount of $ 89,316.00 and Culinex in the amount of $32,432.03, pending approval from WSN, Inc. and USDA, second by Swenson and carried.


Council Adjourned as there was no further council business.





Carol Johnson, Clerk/Treasurer







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