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The Lancaster City Council met for its regular meeting on Wednesday, November 10, 2010, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Swenson and Stenquest.  Nordin was absent.


Swenson moved to approve the minutes of the October 13, 2010 Regular meeting, seconded by Olson and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


The council reviewed the November 2010 Bills to be paid. Olson moved to approve the bills for payment, second by Stenquist and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.


At 7:15PM the mayor called the canvassing board to order.  Clerk reported that Mayor Gary Rice and Council person John Stenquist have been reelected.  Newly  elected council person, Mary Barron, who will replace Nordin.  The council reviewed the election abstract.  Swenson moved to accept the abstract as presented, second by Olson and carried.


Council reviewed the proposal to increase the clerkís hours to 30 per week and make the position benefitted.   The proposal was tabled until the next meeting.


Mayor Rice reviewed the garbage proposals for 2001, 2012 and 2013.  Brian Anderson, from Anderson Sanitation was present and  the council  discussed the garbage cart issue.  The council wishes to be able to offer the cart if there are enough interested persons, but still wants the bag system because that is the most economical for the majority of the city residents.  Olson moved to accept the garbage removal proposal from Anderson Sanitation, second by Swenson and carried.  The Anderson proposal allows for both cart and the bag system to be used.  The quarterly resident fee, tax included would be $22.67/qtr for pickup plus the cost of bags, which remain the same at $2.00 for large and $1.00 for small.  Dumpster rate is $8.37/cubic yard, school compactor rate is $16.38/cubic yard.  The cart rate is $1.34/gallon with 32, 64 & 96 yard carts available.


Stenquist moved to designate the UV Bank Fire Treasury Gold account, UV Bank CD#**436 and PS Bank CD #*****428 and any future interest earnings on these account to the purchase of a fire truck, second by Olson and carried.


Stenquist moved to designate the PS Bank Community Center Savings Account #*****404, future donations and interest earnings to be used for a Community Center Project, second by Olson and carried.


The city must hold a public hearing regarding the Liquor Store Operations since the Liquor Store has lost money 2 of the last 3 completed years per state statute.  The  Liquor did make a profit in 2009, but not in 2008 or 2007.  The clerk reports that the liquor store has a net profit of approximately $23,000.00 to date for 2010. This hearing must be held within the last 45 days of the year.  Stenquist moved to hold the hearing on Wednesday, December 8, 2010 at 7:05PM, second by Swenson and carried.


Clerk reported on a meeting she attended on records retention and the Letís Do Green meeting at the Kennedy Go Green Building.


The council reviewed the proposed 2011 General Levy and Budget.  Olson moved to set the final 2011 General levy at $62,000, second by Stenquist and carried. 


The council discussed the tabled request by Tom Sebenaler to have his retired sick leave be paid as severance upon his  retirement in January.  Stenquist  moved to allow Sebenalerís request for  severance as per the Employee Handbook sick leave as severance schedule, second by Olson and carried.


Rice reported that Wynne Consulting has submitted a grant request for Community Center monies to the State of Minnesota, and they have asked for  more information to help in considering the request.  Clerk reported that the Community Center fund has a balance of $7,292.17 as of November 10, 2010.


The council discussed the need for additional monies to complete the wiring project at the cemetery for memorial day services.  Swenson moved to make a request of the American Legion Post #214 Gambling Fund for the full amount of the Truedson Electric bill to complete the wiring project, second by Olson and carried. 


Council reviewed the October City and Liquor Store financial information, Liquor Store Daily sales and Gambling Monthly receipts.  Council again discussed that the liquor store cost of goods for resale is out of balance with sales.  The clerk will discuss various pricing alternatives with Jen Rice. 


Clerk reported that all notices have been posted and mailed to townships for the Fire Contract meeting on December 1, 7:00 PM.


Council discussed the fact that the last person offered the position of Public Works Director has also declined.  Stenquist moved to allow Rice to find the best candidate that he can for the position and to offer the candidate $15.75/hour and also to include the 3% raise for all employed on January 1, 2011, .25/hour increase upon successful completion of the probationary period, .50/hour raise upon receiving the wastewater and sewer licenses, (the licensing must be completed within 18 months of employment), second by Olson and carried.    


Clerk reported that Hanson Manufacturing is 2 months in arrears on the revolving loan.  The clerk has called and sent correspondence and received no reply at this time.  Council tabled this until the next meeting.


Council Adjourned as there was no further council business.



Carol Johnson









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