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The Lancaster City Council met for its Regular Meeting on Wednesday, May 9, 2018, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Bowlin and Peterson.   Peterson present at 8:10PM.

Bowlin moved to approve the Council minutes of the April 11, 2018 regular meeting second by Nordin and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the May 2018 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2018 Rates Fees & Appointments Schedule.  Nordin moved to approve the bills, second by Hilman and carried unanimously.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Clerk reported that FCCLA is holding a fish fry fundraiser at the Community Center and would be using the deep fryer.  Hilman moved to waive the deep fryer fee for the FCCLA, second by Nordin and carried.

Bowlin moved to accept the Farm Service Agency reduction in base acres in the Lancaster Addition, second by Nordin and carried.

Zondagh, maintenance, met with the council to discuss various city issues.  It was reported that the campground site #6 is unoccupied and this is the site that has a constructed shelter on it that the Kittson County Assessor has appraised to the campground and charged property tax against.  Bowlin moved to have the structure removed as the seasonal camper that occupied the site is removed and no rent has been paid for May, second by Hilman and carried.

Council discussed the inability to find a park attendant.  The Council agreed to each be responsible for 1 month of the attendant job to be paid at 1/5 of the annual fee ($400/month).   Months of responsibility are as follows: May-Jesse Peterson; June-Luke Nordin; July-Mike Olson; August-Shannon Bowlin and September-Jim Hilman.

Zondagh has received a quote from Progas, Inc for plumbing repairs at the 59 Park in the amount of $1,500.00.  Hilman moved to accept the quote, second by Nordin and carried.

Zondagh reported that E80 Plus Constructors, LLC is requesting right-of-way access through the lagoon entrance to work on the CP Rail train bridge over the Two Rivers for term of 5 months in order to do rail replacement.   Hilman moved to grant the assess and allow the Mayor and Clerk to execute the documents, second by Nordin and carried.

Council reviewed the April financials for the City and Liquor Store.

Clerk reported that Roxanne Kulyk is in the process of completing her loan application and it should be complete for the June Meeting.

Council discussed sidewalk repairs in front of the Old Creamery.  Clerk reported that the policy is that the city pay for ½ of the repairs and the landowner pays for the other ½.  Bowlin moved to have the sidewalk repaired as soon as possible, second by Nordin and carried.  Olson and Zondagh will determine amount of sidewalk to replace and obtain 2 quotes for project if possible.

Clerk presented information to the council regarding the possible increase of the per year amount each active fireman could receive upon retirement for years of service.   The current per year credit is $500 for active years of service.  Clerk reports that the Fire Relief Association will have to hold public meeting regarding the recommendation they might wish to make to the city council and then the council would make the final decision on the per year amount for service.  Hilman moved to submit a request for a cost basis analysis for the amounts of $600, $700 and $800 to Statewide Volunteer Fireman’s Retirement fund, second by Peterson and carried.

As there was no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                         Approved:  Mike Olson, Mayor

Approval Date:  6/13/2018



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