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The Lancaster City Council met for its Regular Meeting on Wednesday, May 11, 2016, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Barron, Nordin and Sebenaler.  Richard Hilman and Ray Johnson were also in attendance.

Barron moved to approve the council minutes of the April 13, 2016 regular meeting, seconded by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the May 2016 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2016 Rates Fees & Appointments Schedule.   Nordin moved to approve the bills, second by Barron and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Clerk presented DNR fire contract 1st half payment request that the Mayor needs to sign for payment of the contract.  Hilman moved to allow the Mayor to sign the payment request, second by Barron and carried.

Olson reported that he had spoken to the CP Rail representative regarding cleaning the ditch in their right-of-way.  CP Rail will not clean the ditch but is willing to meet with the City and Kittson County regarding implementation of the ditch cleaning.

Council discussed the Nuisance Ordinance and definitions of junk.  Hilman moved to have the City Attorney look at the ordinance and amend to add junk definitions as needed, second by Sebenaler and carried.  Sebenaler will work with to attorney regarding this matter.

Richard and Susan Hilman request to purchase Lot 3 and the West ½ of Lot 2, Block 13 in the Lancaster Addition to Lancaster to build a new home upon.  Council discussed that previous lots in the addition have cost $500.00 plus Street and 2 North Kittson Rural Water Assessments.  Barron moved to sell the Lot 3 and the West ½ of Lot 2, Block 13 in the Lancaster Addition to Lancaster to Richard and Susan Hilman for $500.00 with the city paying for the deed drafting and deed tax (no abstract will be provided); buyers to pay recording fees, second by Sebenaler and carried.  Hilman abstained.

Council discussed the sale/development of the back lots in Lancaster Addition and at this time are not open for sale.

Clerk reported that the City has been approved for a $572,125.00 Small Cities housing and commercial rehabilitation grant from Minnesota Department of Economic & Employment Development but needs to accept the grant.   Barron moved to accept the DEED Small Cities Rehabilitation Grant and allow the Mayor and Clerk to sign all grant documents, second by Hilman and carried.

Council reviewed the April 2016 City and Liquor Store financial information and daily sales averages for the liquor store.

Council discussed the overdue Hanson Manufacturing loan.   Mayor, Olson, will request that Mark Hanson meet with the council at the June meeting or send a written plan of action prior to the meeting.

PodCo, LLC has agreed to purchase the south 200 feet of the city property along Highway 59 that borders the northern edge of the current PodCo LLC property for $2,000.00 with the city to pay for deed drafting and deed tax, buyers would be responsible for recording fees and any abstract that they may need.   Barron moved to sell the fore mentioned property and conditions to PoDCo, LLC second by Sebenaler and carried. Nordin abstained.

Sebenaler reported that the survey of the city owned cemetery property is complete and will be marked with additional posts.

The council also discussed 5th Street pavement issues and if overlaying is an option.  Sebenaler will obtain 2 quotes  for the project.

Council discussed a request to borrow the folding chairs in the Centennial Hall. The council discussed that these chairs have been loaned out previously but not outside of the city and local area surrounding the city.  Council reaffirms that the loaning out of these chairs will continue to be only inside the city and only the local area.

Clerk presented the council with the information regarding the Ottertail Power rate increase hearing notification.

Fire Chief, Casey Faken, reports that John Miesner has resigned as a volunteer firemen as of May 1, 2016.  Hilman moved to accept the resignation, second by Sebenaler and carried.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                         Approved:  Mike Olson, Mayor




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