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The Lancaster City Council met for its Regular Meeting on Wednesday, May 13, 2015, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Hilman, Barron, Sebenaler and Nordin. Mayor, Olson, was absent. At this time Acting Mayor, Hilman, called the meeting to order due to Olson’s absence.

John Wynne, representing Northwest Community Action, met with the council to discuss Minnesota’s Small Cities Block Grants.  The grant would help homeowners and commercial business within the city limits to make improvements to their homes and business in the form of grants and match from landowners.    The grants are repayable if ownership time limits are not met.  The city would need to complete a process to determine if enough interest and then do a pre application to the state and then a final application if state approves the pre application.   Northwest Community Action would help with this process and the initial fee is $2000.00 for the pre application and another $1500.00 if final application is requested.  Wynne stated that there are sometimes monies to supplement the application costs but at this time no amounts are for sure.  If the Block Grant is received there are portions of the grant implementation that the city would be responsible to complete.  Nordin moved to contract with Northwest Community Action for the Block Grant Application process and see if there is enough interest to proceed, second by Barron and carried.

Nordin moved to approve the council minutes of the April 8, 2015 regular meeting, seconded by Sebenaler and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the May 2015 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2015 Rates, Fees & Appointments Schedule.   Barron moved to approve the bills, second by Nordin and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Council discussed city wide cleanup projects and the implementation of them.  Sebenaler reported that he has sent 30 day notices, photos and the nuisance ordinance to individual land owners regarding their property. At this time only 1 landowner has replied and the 30 days will be up on June 8th.  Sebenaler was directed to speak to the city attorney regarding what steps the city would need to take to clean up properties that may have hazardous conditions.

Zondagh, city maintenance, was present at this time and the council discussed maintenance items.  Sebenaler moved to have Zondagh paint the city shop and old fire hall, second by Barron and carried.

Council discussed the Downtown Park regarding installation of a fence or trees on the east edge of fence.  The lions were originally discussing replacing the trees which has not been done at this time.   Barron moved to install a fence to replace the trees that were removed, not to exceed $1500.00, second by Sebenaler and carried.

Zondagh reported that some vandalism has taken place at the lagoon to the gates and dike.   Council requested that it be reported to the sheriff’s office for investigation.   Zondagh will replace the damaged gates and posts.

Clerk reported that Brian Emerson, PR for Gary Emerson Estate has ordered all equipment for the outdoor PA system, sequencer and extra speakers for the liquor store and that all work should be completed by June 10th.

Barron reported that Liquor Store Manager, Jen Rice, is requesting permission from the council to have outdoor liquor sales during the All School Reunion June 24th through June 27th  on and around various city properties and at the Bull Riding event per Statute 340A.409 that authorizes municipalities to allow  liquor sales at a community festival held within the municipality.   Barron moved to allow the outdoor sales June 24th through June 27th, 2015 and require that the Liquor Store have Liquor liability insurance that covers the outdoor sales, second by Nordin and carried.

Barron also discussed that the Centennial Committee fund might need to borrow some funds for the All School Reunion expenses to be paid back to the city in full after the Reunion.   Barron will get back to the council on the amount if needed.

The council discussed making a request of $1000.00 from the American Legion #214 Gambling fund to help pay for costs of various fix up projects undertaken by the city.   Barron moved to make a request for $1000.00 from the American Legion #214 Gambling fund, second by Sebenaler and carried.

Council reviewed the April 2015 City and Liquor Store financial information and daily sales averages for the liquor store.   Clerk noted that liquor store daily sales averages have increased for the months of March and April over the previous year.

Being no further business the council adjourned.


Carol Johnson, Clerk/Treasurer                         Approved:  Mike Olson, Mayor








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