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The Lancaster City Council met for its Regular Meeting on Wednesday, March 11, 2015, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Barron and Sebenaler.   Nordin was absent.

Barron moved to approve the council minutes of the February 11, 2015 regular meeting, seconded by Sebenaler and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the March 2015 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2015 Rates, Fees & Appointments Schedule.   Barron moved to approve the bills, second by Hilman and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

At this time Fire Chief, Keith Schmiedeberg and Assistant Fire Chiefs, Casey Faken and Tyler Swenson met with the council to open bids for the 2008 Ranger.  Mayor noted that 6 bids were received.  Bids were opened and read with the high bid of $6700.00.  Barron moved to accept the high bid of $6700.00 from Joseph Wilebski, second by Hilman and carried.

Clerk reported that she will complete a Demand For  Notice and file it with the Polk County Court Administration in regards the Gary Emerson Estate for the $2328.50 ½ down payment paid to Emerson Music and Sound for the installation of the outdoor sound system.  Clerk also reports that the 2 family members contacted have indicated that they will be completing the project with help from Gary’s former employee.

Clerk presented the 2015 Fire Contract information with the 3% increase per year that was previously approved for the 3 year  period ending 2016.  The City appropriation per that agreement would be $6,067.50.  Hilman moved to transfer $6,067.50 from the city general fund to the Fire Fund for 2015, second by Barron and carried.

Council discussed information from Barb O’hara regarding warning siren best practices.   No changes will be made at this time.

Council reviewed the Kittson County Ambulance Service donation letter request.   Sebenaler moved to offer the free use of the community center for a fundraising event for the Ambulance Service instead of a monetary donation, second by Hilman and carried.

Council reviewed a Resolution Supporting Dedicated State Funding for City Streets.   This resolution is from the League of MN Cities and is a bill that the League is pursuing to dedicate some of the MN gas tax monies collected to city streets.  Clerk reported that at this time the city does not receive any gas tax monies for city streets but that townships have been received a portion of the gas tax for many years.  Hilman moved to adopt Resolution 2015-1  Resolution Supporting Dedicated State Funding for City Streets, second by Sebenaler and carried.  Clerk will forward the resolution to our local legislators.

Council reviewed the February 2015 City and Liquor Store financial information and daily sales averages for the liquor store.

Council discussed the Lancaster Golf Course fundraiser to be held in April.  Hilman moved to offer the free use of the community center for the April fundraising event, second by Barron and carried.

Council discussed various maintenance projects within the city that they would like completed before All School Reunion.  Sebenaler will assess repairs to the Centennial Hall steps and concrete; Hilman will work on bench repairs; Olson will work with Lions on Downtown park projects.

Sebenaler requests replacing the flags and brackets on the street light poles on Central Avenue and 3rd Street.  Hilman moved to allow the replacement cost not to exceed $1000.00, second by Barron and carried.

Sebenaler recommends purchasing an airless paint sprayer and wand extension for painting curbs and doing other projects.  Barron moved to purchase the  sprayer with the cost not to exceed $500.00, second by Sebenaler and carried.

Sebenaler reported that he is in the process of obtaining estimates for sewer repairs on Central Avenue and will have more information at the next meeting.

Hilman moved to have Public Works Director make reports to the council monthly regarding maintenance, water, sewer etc. projects completed, in progress and proposed to help the council in planning for city needs, second by Barron and carried.

Lions requested that the council approve their application for Bingo events in 2015.  Hilman moved to approve the Bingo Application and allow the Mayor to sign, second by Barron and carried.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                        Approved:  Mike Olson, Mayor








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