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The Lancaster City Council met for its regular meeting on Wednesday, March 13, 2013, at 7:00 p.m. in the City Hall Meeting Room.  Members present were Mayor, Michael Olson; council members Mary Barron, Luke Nordin and Jim Hilman.  John Stenquist was absent.


Barron moved to approve the council minutes of the February 13, 2013 regular meeting, seconded by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


The council reviewed the March 2013 bills to be paid. Clerk reported that the Culinex kitchen suppy cost exceeded the $500 approved at the February meeting because of additional items need in the amount of $118.18.  Nordin moved to approve the bills and additional Culinex cost as presented for payment, second by Barron and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.


The council discussed that the size of the new dumpster purchased is barely any larger than the previous dumpster.  The clerk reported that Anderson Sanitation is will to exchange the 4 yard dumpster for the 6yard dumpster at the previously quoted price of $1600 and they would then bill the city for the $500.00 difference.  Barron moved to purchase the 6 yard dumpster and return the 4 yard dumpster, second by Nordin and carried.


Chuck Olsonoski with the Lancaster Fire Relief Association met with the council to report on the Associations finances.  The associationís pension are all fully funded and the assets are held as Cerificates of Deposits at local banks.  The Firemen upon retiring are eligible for $500.00 per each year of active service for the fire department.    


Arlen Nordin, PodCo LLC CEO, met with the council to request that the city execute a subordination to Northwest Regional Development Commision.  The subordination is on new equipment purchased in 2012 only.  The city did not loan Podco any money for this equipment and the original equipment that the city loaned Podco money for is still in place and being used.  This essentially overrides the blanket UCC that the city put in place for security for the new equipment only.  Barron moved to accept the Subordination and allow the Mayor and Clerk to execute the Subordination, second by Hilman and carried.  Nordin abstained.


Barron reported that the council did another walk through of the Community Center to check on the progress being made with the final check list items that need correcting.  Most items have been addressed but there is still some work to be completed.


Jen Rice, Liquor Store Manager, reported that the snow needed to be removed from the area above the Liquor Store south door and also that the liquor store dumpster should be moved closer to the west sidewalk in order  for  cleaning person to dump the garbage cans easier.  Hilman will talk to Zondagh about these issues.


Rice also requested the councilís approval to hold a176 Keys dueling pianos music and comedy show on Nov. 29th , 2013.  The cost is $4225.00 with a discount of $211.25 net due of $4013.75 if paid now.   The Liquor Store will sell 165 advance tickets at $25.00 each to cover the shows cost.  Barron moved to contract with 176 Keys and pay $4,013.75 now to confirm the date, second by Nordin and carried.


Hilman moved to purchase 2 24x48 tables for the community center and a table cart, second by Barron and carried.


Clerk reported that the Liquor Store Inventory for the first quarter would need to be on March 31 and that is Easter Sunday.  The council opted not to do the inventory for the first quarter.


Clerk reported that the city auditor recommends that the city set up a Community Center Debt Service fund for the future long term debt to be repaid to USDA.  Hilman moved to set up a Community Center Debt Service fund, second by Nordin and carried.


Council discussed various community center needs:  coat rack, clock etc. will work on these items at the next meeting


Clerk reported that Bear Graphix has a quoted a price of $125 plus tax for a window decal for the city hall south door indicating city hall and clerkís office and the city hall address.  Barron moved to accept the quote, second by Nordin and carried.


Barron reported that the Liquor Store remodel work group has met and Nordin is working on a floor plan.


Nordin moved to use funds in the amount of $2,222.65 from the community center savings to cover the costs of kitchen supplies paid for in the February bills, second by Barron and carried.


Clerk reported that she had completed the 2013 Fire Protection Contracts per the 2011 township and city agreement and mailed the contracts to all townships that have fire protection provided by the city.  The total of township fire contracts is $16,877.61and the city appropriation to the fire department will be $5,719.19 for a total of $22,596.80.  Barron moved to transfer the city appropriation of $5,719.19 to the fire fund, second by Hilman and carried.


Clerk reminded the council about the Annual Fire Relief Association meeting on March 20, 2013 7:00PM at the Fire Hall.  Olson and Barron will attend.


The Central Ave street light warranty period has ended and Ottertail Power has presented the council with a service contract for these pole amounting to 18.86/month.  Barron moved to allow the Mayor and Clerk to sign the agreement, seconded by Nordin and carried.


Kittson Historical Society  requests to hold genealogy meetings in the City Hall  meeting room council agreed that this is a nonprofit benefitting city residents so would not be charged for the functions.


 Council reviewed the February 2013 City and Liquor Store financial information.  The Liquor Store average daily sales are up substantially for January and February.


Clerk reported the Community Center Donations and Fundraising to date is $59.204.10.


Barron requested to purchase a portable bar with soda gun dispenser from Culinex for the Liquor Store with the cost being $4543.65 plus tax and shipping.  Barron has done considerable price checking and has been unable to find anything cheaper.  Nordin is going to try interenet searchs for used etc.  Barron reminded the council that this is needed prior to an event scheduled May 11th and the lead time for ordering is considerable.  


The council discussed Steven Sjostrands proposal to purchase land from the city on the east side of the golf course for a campgrounds.  This will be tabled until the summer when the property can be looked at.


Council Adjourned as there was no further council business.




Carol Johnson  Clerk/Treasurer








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