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The Lancaster City Council met for its Regular Meeting on Wednesday, June 14, 2017, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson; Sebenaler, Bowlin; Nordin and Hilman.

Bowlin moved to approve the Council minutes of the May 10, 2017 regular meeting second by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the June 2017 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2017 Rates Fees & Appointments Schedule.  Hilman moved to approve the bills, second by Bowlin and carried unanimously.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Zondagh met with the council to request concrete be placed in the payloader bay.  Council directed Zondagh to obtain quotes for the concrete installation and removal of the curb.  Zondagh reported that pump at sewer lift station #1 (Hawaii Ave) need repairs in the amount of $6200.00.  Hilman moved to have the pump repaired, second by Sebenaler and carried. 

Nordin moved to set a hearing date for the Floodplain Ordinance of July 12, 2017 at 7:15PM, second by Hilman and carried.

Council discussed the second quarter Liquor Store Inventory and decided that this quarter inventory be cancelled.

Clerk reported that the as of April 1, 2016 state demographer’s population estimate is 336 household estimate is 164, population decrease of 10 and households down 7 from 2015.

Council discussed paying off the 2nd Community Center loan of $35,000.00 in full.   The interest saved over the remaining years of the loan would be around $26,000.00.  Bowlin moved to transfer $21,075 from general fund to the Community Center Debt service fund for the annual payment due in August, second by Sebenaler and carried.  Sebenaler moved to transfer $15,000.00 from the Community Centers savings account and $20,000.00 from the Liquor Store fund to the Community Center Debt service fund to make a final payoff payment on the $35,000.00 note, second by Nordin and carried.

Clerk reported that in 2018 Local Government Aid will increase $2548.00 and there will be additional funds from the state for city streets in the years of 2018 and 2019.  Council discussed 2018 budgets and street paving needs.  At the next meeting council will work on the 2018 budget.

Bids for the Fire Department’s Beartrack 14’ Aluminum trailer were opened.   Nordin moved to accept the high bid of $1,751.00 from Steve Hauert, second by Hilman and carried.

Council reviewed a revised the current credit card policy, cardholder agreement and release of information forms.  Bowlin moved to accept the Credit Card Policy, cardholder agreement and release of information forms, second by Sebenaler and carried.

The council discussed the request by Mike Faken to abandon the alley east of his home.  Clerk reported that the city attorney stated that the council would need to move to set a hearing and legally notify all concerned land owners in order for the alley to be abandoned.  This matter was dropped as no motion was made to continue.

AgriSports Hazard Insurance Certificate has been received and the Life insurance note addition is being worked on.

Clerk asked the council members to review the League of MN Cities has a Livable City Code of Ordinances book.  Clerk and Sebenaler have reviewed the ordinance book and Bowlin and Nordin will review it next.   Sebenaler reports that he thinks the ordinances are good and cover many issues that the city might need to address in the future.  Clerk reports that the ordinances are intended to be all passed not a pick and choose option.   But that if the city has specific ordinances that address items not in the Code book they would be itemized specifically and added in to the code book if it is accepted and passed.  The city has 60 days to review the code book.

Mark Przekwas met with the council to discuss his request for $15,000.00 from the city revolving loan fund to purchase a CNC Mill.  The loan information has been reviewed by the NW Regional Development Commission and the council reviewed the loan summary with Przekwas.  Sebenaler moved to loan Mark & Megan Przekwas $15,000.00 at 1% per annum interest for 5 years (monthly payments) with a requirement the Mark Przekwas obtain life and hazard insurance with the city as a named insured and that the city will have a 1st position on the CNS Mill and personal guarantee/promissory note from Mark and Megan Przekwas, Przekwas’s will pay a 1% loan fee and any out of pocket fees for filing etc.; second by Hilman and carried.

Council also reviewed Council reviewed the May 2017 City and Liquor Store financial information.

Council discussed getting quotes to trim brush and trees on the Highway 59 Park trails.

Hilman reported that the city siren is not working properly due to a tree that has grown up around the siren’s tower and wires and that he has an estimate of around $800.00 to remove the tree.  Nordin moved to allow up to $800.00 to remove the tree, second by Bowlin and carried.

Tom Karboviak has tendered his resignation from the fire department effective July 1, 2017.  Hilman moved to accept the Karboviak’s resignation, second by Sebenaler and carried.  Council wishes to thank Karboviak for his 21 years of service with the fire department.

Council discussed updating the Employee Handbook to reflect the ACA Act Health Insurance requirements and directed clerk to update hours required for benefits to be offered upon approval of the council.

Clerk asked for approval to paint the city hall.  Sebenaler moved to have the city hall painted, second by Bowlin and carried.

Council directed clerk that blood drives are to be held when sponsored by the Lions Club due to need to have a responsible party for setup and cleanup issues.

Estimate was received from Gatheridge Electric of $975.00 for installation of 3 outlets on separate circuits by the Community Center Serving Area.  Bowlin moved to hire Gatheridge Electric, second by Hilman and carried.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                        Approved:  Mike Olson, Mayor 

Approval Date: July 12, 2017


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