CITY OF  LANCASTER, MINNESOTA   LANCASTER CITY COUNCIL PROCEEDINGS   The Lancaster City Council met for its Regular Meeting on Wednesday, June 13, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Swenson and Stenquist.   Absent Barron.   Swenson moved to approve the minutes of the May 9, 2012 and Special meeting May 24, 2012, second by Olson and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.   Kathy Hunter met with the council to inform them that the hedge in the Downtown Park is dying and has a bug infestation.  She wants to cut the hedge down, treat the bugs and then let the hedge regrow as recommended by Greg Wilson.  This met with the council approval.  Kathy also requests that the city repay her for a water tank and sprayer that she purchased to water the city flowers in the amount of $85.00.  The tank will be available for all parks needs and stored on city property.  Stenquist moved to allow the payment of $85.00 for the water tank and sprayer, second by Swenson and carried.     Tyler Swenson and Mike Faken met with the council to discuss two quotes for a fire truck.  The lower quote will not exceed $205,000.  The Fire Fund has approximately $125,000.00 in dedicated funds for the truck purchase.  The USDA representative, Andrew Gag, has stated that the city would be eligible to receive a loan for the balance of $80,000.00.  The interest rate at this time is less than 4%.  Swenson and Faken were directed to determine if one or both of the companies that have given quotes are part of the MN Cooperative Purchasing Venture, if so then the city can proceed with the low quote because MN has already competitively bid the item, otherwise the city must go through the bidding process.  Olson move to allow the city to proceed with the purchase if the low quote company has bid with MN CPV, if the low quote is not a bidder with MN CPVto request bids  from at least 2 companies , second by Stenquist and carried.    Stenquist moved to obtain a loan from the USDA not to exceed $80,000.00 on the loan paperwork for the fire truck and allow the mayor and clerk to sign all documents, second by Swenson and carried.     The council reviewed the June 2012 Bills to be paid.  Olson moved to approve the bills for payment, second by Stenquist and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.   Council reviewed the state demographer population estimate of 338 and household estimate of 163.  This is an increase from the prior estimate.   City received notice from the State that Lane Nordin has applied for a daycare license for within the city limits.   Clerk reported that George Zondagh, Public Works Director, has passed the Wastewater operator license test.  Stenquist moved to allow the .50/hour raise (as agreed to in the hiring process) to Zondagh’s salary retroactive to the effective date of the license, second by Olson and carried.    Council reviewed Zondagh and Sebenalers time cards and feel that Sebenaler should carry on helping the Public Works Director on an as needed basis.   Olson moved to request $500 from the American Leqion Post #214 Gambling fund for Kitchen Equipment for the Community Center, second by Swenson and carried.   Rice reported that Lanvest will allow the city to purchase an Easement for the Community Center Storm Sewer for $500.00.  The city will run the storm sewer just north of the building owned by Lanvest that is leased by Prime Security Bank.  The city must return the property to the same condition and would agree to fix any damage to existing sewer and water lines into the Lanvest Property.  Stenquist moved to approve the Easement purchase for $500.00 and allow the Mayor and clerk to sign all documents pertaining to the Easement, second by Olson and carried.   The final contract for the community center construction has been presented to the city.  Olson moved to allow the Mayor and Clerk to execute the contract and any other paperwork regarding the community center construction, second by Swenson and carried.    Clerk presented the final paperwork from the MN Rural Water Finance Authority for the community center construction loan amount not to exceed $415,000.00.  The city must join the MN Rural Water Finance Authority Joint Powers board to obtain the loan.  The city attorney has prepared the City Resolution 2012-01 that approves and authorizes the city to receive financing from MN Rural Water Finance Authority and Join MN Rural Water Finance Authority Joint Powers Board and appoint a council representative to the Joint Powers Board.  Stenquist moved to approve Resolution 2012-01 and appoint John Stenquist as the Joint Powers Board representative, second by Stenquist and carried.  Resolution 2012-01 is attached to these minutes.   The low bid Food Service Contract from Culinex of Fargo, ND  was discussed and the council would like some additional information on possible lower cost alternatives.  The council has 60 days from the date of the bid to accepts or reject the bid.  The issue is tabled until the next meeting.  Rice will obtain  more information for the next council meeting.   Clerk reported that the Community Center Donations total $36,608.06 as of May 31, 2012.   Council reviewed the May City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.     Clerk reminded council that the Liquor Store Inventory is July 1, 2012 at 2:00PM.   Mayor reported that the Flags displayed on the street light poles are in poor condition, council directed Rice to order replacement flags.   Council Adjourned as there was no further council business.     Carol Johnson, Clerk/Treasurer             Other links: Lancaster Riverside Golf Course | Lancaster Public School Home | Contacts | Meeting Notices | Minutes | Rates & Fees | Community Center | Events | Pictures 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