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The Lancaster City Council met for its Regular Meeting on Wednesday, July 12, 2017, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson; Sebenaler, Bowlin; Nordin and Hilman.

Bowlin moved to approve the Council minutes of the June 14, 2017 regular meeting second by Nordin and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the July 2017 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2017 Rates Fees & Appointments Schedule.  Sebenaler moved to approve the bills, second by Bowlin and carried unanimously.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

At 7:15PM Mayor Olson opened the Hearing for the Floodplain Three District Ordinance no members from the Public were present, Mayor asked for comments and none were received.  Mayor closed the hearing.   Nordin moved to adopt the Minnesota Floodplain Ordinance-Three District Ordinance Code Section 1002.1 of the Lancaster Ordinance Code Book, second by Hilman and carried.  Clerk will publish and post summary notification and at the time the ordinance will be in effect in Lancaster.

Kathy Hunter requested some small maintenance projects in the downtown gazebo park.  Mayor appointed Sebenaler; Hilman and Nordin to assist with the projects.

Council discussed with Zondagh residential water usage issues.

Council members Olson, Hilman and Bowlin will review bank statements from January 2017 through June 2017.

Council received correspondence from the League of MN Cities recognizing Senator Mark Johnson and Representative Dan Fabian for their support of matters of importance for cities.

Council discussed 2018 budgets and street paving needs.  At the next meeting council will work on the 2018 budget.

Clerk reported that the payoff amount for the 2nd Community Center loan is $34,845.54 including interest as of August 2017.   Hilman moved to pay of the 2nd Community Center loan on August 1, 2017 by electronic funds transfer, second by Bowlin and carried.  

Council reviewed the updated Employee Handbook with changes to hours required to work in order to qualify for benefits and updating overtime rules to meet Fair Labor Standards for governmental entities.  Bowlin moved adopt the new handbook, second by Nordin and carried.

Council members have each reviewed the Livable City Code of Ordinances.  Council all agreed that they should pursue the approval of this updated city ordinance code book.    The first step is to purchase the book and then proceed with deciding what previously approved ordinances should be added to the Livable City Code, then set a hearing date with final approval to follow later.  Nordin moved to purchase the code book, second by Sebenaler and carried.

Council also reviewed Council reviewed the June 2017 City and Liquor Store financial information.

Josh Whitlock, representing Whitminn, LLC requests that the city agree to a subordination of the city’s 1st position on the Whitminn building loan to United Valley Bank.  Bowlin moved to agree to the loan subordination and allow the Mayor and clerk to sign all subordination documents, second by Sebenaler and carried.  Nordin and Hilman abstained.

Council discussed mowing/trimming of brush on more trails in the Highway 59 Park.  Nordin moved to have more trails mowed not to exceed $500, second by Hilman and carried.

Council discussed purchasing additional plastic tables for events held at the Community Center.  These tables are for use at the community center and not to be loaned out.  Hilman moved to purchase 5 tables, second by Sebenaler and carried.

Clerk presented MN Department of Health water inspection report to the council.   No issues were reported.

Council received a notice from Barb O’Hara, Kittson County Environmental Services Office regarding the fact that open burning is unlawful and asking that the council remind the city residents.

The City Council would like to thank Paul Reddington for his donation of a U.S. Flag that was flown on a combat sortie over Afghanistan in Support of Operation Freedom Sentinel.  The flag will be displayed in the city hall.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                        Approved:  Mike Olson, Mayor

Approval Date:  8/9/2017



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