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The Lancaster City Council met for its Regular Meeting on Wednesday, July 13, 2016, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Barron, and Sebenaler.  Nordin absent.

Barron moved to approve the council minutes of the June 8, 2016 regular meeting, Special Meeting Minutes June 17, 2016 and Special Meeting Minutes June 21, 2016 seconded by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the July 2016 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2016 Rates Fees & Appointments Schedule.   Sebenaler moved to approve the bills, second by Barron and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Clerk reported that the only proposal for an Administrative Consultant for the implementation of the DEED Small Cities Grant is from Wynne Consulting, Inc. for a total cost of $74,625.  Sebenaler moved to accept the proposal from Wynne Consulting for $74,625 and allow Mayor and Clerk to sign contract, second by Barron and carried.

Ray Johnson and Galen & Julie Nordin have requested to purchase the lot and ½ directly behind their houses on 3rd Street as was offered to other persons building homes in the Lancaster Addition.  Barron moved to sell Ray Johnson Lot 1 and West ½ of Lot 2, Block 2 Lancaster Addition and Galen & Julie Nordin Lot 6 and West ½ of Lot 5, Block 2 Lancaster Addition for $500.00 for each parcel and city pays for deed drafting and deed tax, buyer’s pay for recording fees with no abstract to be provided, second by Hilman and carried.

At this time Casey Faken, Fire Chief and Tyler Swenson, Assistant Fire Chief were in attendance to request that city work to obtain the Barbara Hansson heirs.  Hilman moved to offer the heirs $5,000.00 to purchase the property and to pay attorney fees for the estate probate not to exceed a total cost of $10,000.00, second by Barron and carried.

Fire Chief also reported that Jim Scalese has not been able to meet attendance and training requirements for the fire department.  Sebenaler moved to terminate Jim Scales as a fireman, second by Barron and carried.

Fire Chief recommended that Brandon Wallenberg be hired as fireman.  Sebenaler moved to hire Brandon Wallenberg effective July 13, 2016 pending background check, second by Barron and carried.

Council discussed with Chief and Assistant the quoted cost of $65,115.00 for 6 air packs and a filling station.  Council discussed various options and pursuing grants.  Barron moved to make a request of the Lancaster American Legion Post #214, second by Hilman and carried.

Fire Chief requested to sell the 2009 Polaris 6x6 and Litefoot Mattracks.  Sebenaler moved to advertise these pieces of equipment for sale with bids to be reviewed at the August 10th , 2016 council meeting with the right to refuse any and all bids, second by Hilman and carried.

Fire Chief reports that if the equipment is sold the fire department would like to replace it with a midsize 4 wheeler for fighting grass fires.

Sebenaler moved to pass the resolution 2016-4 adopting the Kittson County All-Hazard Mitigation Plan, second by Hilman and carried.

Clerk reported that the community center could use 5 more chair dollies.  Barron moved to purchase 5 dollies at a cost not to exceed $250.00, second by Sebenaler and carried.

Northwest Regional Development Commission has request nomination of Mayor or Council Member to it’s board.   No member expressed ability to sit on this board.

Council discussed that a nonworking cooler that was removed from the Liquor Store and placed in storage has disappeared and the loss been reported to the sheriff’s office.

Barron requests to sell the Liquor Store portable bar.  Sebenaler moved to allow the Liquor Store Manager to sell the portable bar for no less than $3000.00 and if offers are less than that amount any other sale amount be brought before the council, second by Hilman and carried.

Council reviewed a quote for ground spray mosquito control from Northern Mosquito but at this time the council wishes to continue air spraying.

Kittson County Environmental Services Officer sent reminder to the council and city residents that open burning of garbage is not allowed by law.

The council received correspondence from the League of Minnesota Cities recognizing Representative, Dan Fabian as a Legislator of Distinction for 2016.

Council reviewed the June 2016 City and Liquor Store financial information.

Sebenaler presented new quotes for the 2 block sewer repair on Central Avenue from Lancaster Lumber intersection south to Zion Lutheran intersection.   The quotes were from Anderson Brothers Construction for $77,029.00 and Taggart Contracting, Inc for $79,550.00.  Hilman moved to accept the Anderson Brothers Construction quote of $77,029.00, second by Barron and carried.

Sebenaler presented a quote from Anderson Brothers Construction to clean approximately ½ mile of ditch along US Highway 59 for $4,000.00.  Barron moved to clean the ditch and hire Anderson Brothers Construction at the cost of $4,000.00, second by Sebenaler and carried.

Council discussed winter storage of the street sweeper.   Olson will look for a place to store the sweeper.

Council discussed the need to shape some of the gravel roads in town to help with drainage issues.

Council discussed Hunter/Lyberg Elevator and Woullet/Tuura lot both have received notices from the council to clean up hazard issues and at this point have been reported to the sheriff’s office for follow up.

Clerk reported that Mayor, Olson (2 year term) and Council members Hilman and Nordin (4 year terms each) positions are up for election this fall the filing period for each is August 2nd to August 16th, 2016.

Council discussed 2017 Budgeting issues and directed the clerk to present 2017 budget information at the August meeting.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer       Approved:  Mike Olson, Mayor      Approval Date: August 10, 2016




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