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The Lancaster City Council met for its Regular Meeting on Wednesday, July 11, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Swenson and Stenquist.   Absent Barron.


Dean Phillips met with the council to discuss zoning issues if he were to build a shop/house on the south side of Russell Phillips property.  Also, Phillips requested the information on purchasing a city lot as a second possibility.


Stenquist moved to approve the minutes of the June 13, 2012 second by Olson and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


Mayor Rice reminded the council about the Special Meeting/Hearing to consider a USDA loan for the purpose of  purchasing a fire truck July 16,2012 at 7:00PM in the city hall. 


Clerk reported that the council positions that will be on the general election ballot will be Mayor, 2 year term; and 2 council positions (Swenson and Olson), both of which are 4 year terms.


Clerk informed the council about a ballot initiative for this fall that would require all voters to show a valid photo ID to vote.  This would end mailed ballot voting that the city currently uses.  The city increased costs for all elections would be significant.


The council reviewed and discussed the food service bid for the community center kitchen and cleanup area which includes all equipment and shelving.  The low bid was Plexus Company dba Culinex in the amount of $93,578.26.  Olson moved to accept the bid and allow the Mayor and clerk to execute all documents pertaining to the contract, second by Stenquist and carried.


Clerk reported that the Community Center fund balance is $39,949.50 as of July 5, 2012.


Olson reported that the Fire Department has excess equipment that could be sold on bids if the council so wished.  Mike Faken will provide the list of equipment to the clerk for the councils review.


Council reviewed the June City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.  


Rice reported that the city’s new compost site & access work will soon be complete.  The old site will be barricaded and a sign placed to direct residents to the new site.


Mayor suggested that the city should budget each year for replacement of street signs for a number of years in order to meet the new federal sign retroreflectivity rules.


The Mayor obtained a quote from Knife River for paving a 100 foot by 25 foot section of 1st street between Kittson and Hawaii Avenue the amount is $15,450.00.  Knife River will be in our area July 30 to do other projects and that will save mobilization costs and this area should be repaired as soon as possible as there is only gravel filling the section at this time.  Swenson moved to accept the quote, second by Stenquist and carried.


Sebenaler reported that there have been some issues with noise etc. at the campgrounds.  All campers will be given a notice reminding them of the campground rules.


Anderson Sanitation has requested that the Liquor Store dumpster be repaired or upgraded as the current dumpster has many issues making in very hard to dump and move.  Rice will look into alternatives and pricing.


Clerk reported that there have been some complaints about properties with excess junk and long grass and weeds.  Mayor will contact the persons involved and inform them of the nuisance issue.


Council discussed the remodeling of the city hall and building a clerk’s office.  Rice and the clerk will work on some proposals.


Council Adjourned as there was no further council business.



Carol Johnson, Clerk/Treasurer







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