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The Lancaster City Council met for its regular meeting on Wednesday, July 13, 2011, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson and Stenquist. Absent Swenson and Barron.

Stenquist moved to approve the minutes of the June 8, 2011 regular meeting, second by Olson and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the July 2011 Bills to be paid. Olson moved to approve the bills for payment, second by Stenquist and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Mayor reported on the June 21,2011 meeting with MN Department of Employment & Economic Security they have funded the Community Center Project grant up to the amount of $403,733.00  this is a 48% share of the construction costs.  The money will be available to the city through December 2014.  The council reviewed the grant agreement.  Olson moved to accept the grant and allow the mayor and clerk to execute the grant agreement, second by Stenquist and carried. None voting against.

The clerk reported that the Community Center Savings account balance is $12,717.50 as June 30, 2011.  Stenquist reported that there will be a Community Center Work Group meeting July 12, 2011, 7:00PM at the city hall with the Architect for the Community Center Project to discuss design and fixture needs for the Community Center.

Clerk reported that the cost of heating the Old Fire Hall for 1 year was $1890.00.  Bulk water receipts for 2010 were $994.00.  Maintenance has reported that the building is heated only because of the access to bulk water and the water pipes are in the building.  Sebenaler will give the council a cost estimate to insulate and house in the water pipes so that the water is accessible in the winter months.

Rice has received a request for agrilime at the sports complex, Olson will work on the request.  There have been complaints that the sports complex is not being cleaned up after softball games.  Olson will contact the person responsible for the softball team and inform them that the policy has been that teams using the fields are to clean up their garbage etc. after each game.

A request from the Kittson County Fairboard for the fair fireworks show/future carnival was received after the June meeting, the 2011 fair is already completed.  The council tabled the request to discuss an appropriation for 2012 fair.

Council reviewed the June City and Liquor Store financial information, Liquor Store Daily sales and Gambling Monthly receipts.

MN Department of Public Safety water report was received and no deficiencies were reported.

Council discussed the 2012 budget and directed the clerk to work on a draft proposal.

Council Adjourned as there was no further council business.


Carol Johnson



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