Meeting Notices


Rates & Fees





Lancaster Sign






The Lancaster City Council met for its Annual Meeting on Wednesday, January 10, 2024 at 7:00 P.M.  The following persons were present: Mayor, Mike Olson; Council members: Kathy Bernstrom, Krista Matthew, Teri Halvorson and John Stenquist.  Also present Anna Jauhola, Kittson County Enterprise reporter, and Mendy Coffield.

Clerk presented all the council members with the City Code of Ethics Policy and had all council members present complete Financial Disclosures for 2024.

On a motion by Stenquist, to approve the following Rates and Fees schedule, second by Bernstrom and carried with none voting against the 2024 Rates and Fees schedule was adopted at the Lancaster City Council Annual Meeting on January 10, 2024.

Rates/fees set by this motion supersede any as set by Ordinance.

Acting Mayor to act if Mayor is absent: Kathy Bernstrom

Fire Chief:  Casey Faken   $1,800.00 annual salary

Assistant Fire Chiefs:  Tyler Swenson and Clark Weleski-no annual salary

Fire Dept. fire reporting clerk: Lindsey Groves $575 per year as independent contractor-uses own computer and sets own hours

Responsibility areas:  City buildings – Teri Halvorson
                       City Services, City Employees & Equip – Mike Olson
                       City Infrastructure-Mike Olson
                        Liquor Store – John Stenquist 
                        Park/Recreation – Krista Matthew
                        Fire Department – Mike Olson
                        Economic Development –Kathy Bernstrom                                          Emergency Management Director-Mike Olson        Reimbursement Rate -0- (LCC code)                      

Board Appointments: Lancaster EDA-City Council-no appointed at large members
                                       Kittson Co. Affordable Housing-Kathy Bernstrom
                                       Floodplain Board of Appeals/Adjustment-Mayor and Council
                                      Safety Committee member to NW Regional Safety Group-Clerk   


Council Per Diems   (this includes committees and other classes/meetings attended)
                Mayor – $150 per mtg.
                Council – $100 per mtg.
                Mileage – current IRS mileage rate
          Meals:  In State-Breakfast/Lunch/Dinner $15/$20/$28 Out State- B/L/D $20/$30/$40
                Hotels:  In State $175 Out State $250

Fire Service Charges:  $500.00 (minimum charge for first hour)- $1,000.00 (maximum fee).  Refer to current DNR rate schedule for equipment and labor costs to respond to state and federal calls for service.

Official Newspaper:  Kittson County Enterprise
Official Depositories:  United Valley Bank; American Federal Bank; Border State Bank and 4M Fund (MN Municipal Money Market fund)

Officials allowed to sign checks and Certificates of Deposits:  Mayor, Mike Olson; Acting Mayor, Kathy Bernstrom, and Clerk/Treasurer, Carol Johnson with a minimum of 2 signatures required on each check.

Designated Business Administrator with the authority to make Electronic Funds Transfers (EFT)-Clerk/Treas. Carol Johnson

Official Insurance Agent: Dan Sjostrand Agency

City Adopts the MN Historical Society and State Archive records retention guidelines.

BUILDING RENTAL RATES:  See rental rates sheet

Camping fees:      Tent Site              15.00
                            Daily water& electric          20.00
                            Weekly water & electric    120.00 
   Monthly water & electric 275.00  OR $1300 if paid in full by June 1st (covers May1st-Sept 30th camping season)

Permits: Peddlers daily                                50.00
             Beer        3.2 daily                         50.00
   Restaurant 3.2 Beer & Wine On-Sale Annual   250.00-effective licenses starting 1/1/2018 
                Off sale  3.2 Annual       250.00–effective licenses starting 1/1/2018

Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts & meet payroll and all payroll expenses.

1/10/2024 Council approved annual appropriation of $5,000.00 to Lancaster Business Association for Annual Events.

Mayor and or Clerk have preapproval to sign gambling bingo and raffle application requests for other in county entities that are holding events in the Community Center.

Public Works Equipment/man hour rates:  Payloader $150/hr.; John Deere Tractor & Woods Rotary Mower $150/hr.; JD Front Mount Mower $125/hr.; and Employee rate for all other issues not involving Equipment $45.00/hr.  All of these items will be billed at a minimum of 1 hour per time. NOT FOR GENERAL HIRE-ONLY IF CITY ABATEMENT NEEDED.

Water Rates:  Minimum 6000 gallons and less $68.00/quarter and  $7.50/each 1000 gallons used above the  minimum.

Sewer Rates:  (Based on gallons of  water used)  Minimum 6000 gallons & less $66.00/quarter and $7.00/each 1000 gallon of water used above the minimum.  Water Tower Paint/Maintenance fee per hookup $ 15.00/Quarter.

Industrial Party Special Sewer Rate:   (if water usage exceeds 30k) sewer rate is $18.80/1000 on all usage above 30k

Bulk Water rates:  $16.00/1000 Gallon-minimum of 2000 Gal/$32.00

New account fee: $35 (if water is currently on). Hookup fee:  $50.00.

Meter Damage fees:  $150.00 for inside water meter and $50 for outside meter reader.

Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account.

Interest rate on overdue accounts 10% per annum. Minimum fee $5.00/month.
Water Tower Paint fee:  $15.00 per quarter

Mosquito Spraying fee:  $10.50 per quarter

Special Assessments: eff. 1/1/17: New Water Hookups $4,500.00, 20 yr. assessment with 5% interest per year &

Effective 1/1/17 new Sewer Hookups $4,500.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council, and may at the council’s discretion be charged higher Water & Sewer hookup fees. EXTENSIONS CAN BE DENIED.  NOTE:  North Kittson Rural Water Special Assessments as applied to other city hookups also apply.


Stenquist moved to approve the December 13, 2023 Council Meeting Minutes, second by Bernstrom and carried.  A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the January 2024 bills and December 2023 Electronic Fund Transfers as  presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2024 Rates Fees & Appointments Schedule.  Matthew moved to approved bills, second by Halvorson and carried.   An abstract of bills will be posted with the minutes and are available upon request.

Mendy Coffield met with the council to discuss economic development, daycare and housing needs within the city.

Bernstrom moved to make application to the Lancaster Legion #214 in the amount of $3,000.00 for the fire department building fund, second by Stenquist and carried.

City received request from Rosie Steen Estate to execute 2 Satisfactions of Repayment Agreements for Agreements dated October 19, 2017 and October 21, 1999.   The estate would need to pay $8,092.66 for the balance of the unearned Rehab Grant dollars to the city for the 2017 Agreement, the 1999 Repayment Agreement requirements have been met.  Bernstrom moved to allow the Mayor to execute both Satisfactions upon receiving payment of $8.092.66, second by Stenquist and carried.

Council reviewed the 2024 Pay Equity report for the payroll period ended 12/31/2023.  Halvorson moved to accept the report as presented and allow submission, second by Matthew and carried.

Bernstrom moved to allow Mayor to execute the DNR Fire Contract Payment request of $13,750.00, second by Halvorson and carried.

Bernstrom moved to accept Brandon Wallenberg’s resignation from the Fire Department effective January 2, 2024, second by Matthew and carried.

Council discussed transferring $10,000.00 from the Liquor Store fund to make an extra payment on the USDA Community Center loan.  Matthew moved to transfer $10,000.00 from Liquor Store fund to Community Center Debt Service fund, second by Bernstrom and carried.

The city has received $990.00 in public donations earmarked to reduce the Community Center loan and previously transferred $3,000.00 from the Community Center 4M Fund.  Bernstrom moved to  make an additional payment to USDA in the amount of $13,990.00 for the Community Center Loan to be completed as soon as possible, second by Halvorson and carried.

Bernstrom moved to allow 4 barstools to be purchased for the Liquor Store in an amount not to exceed $1,200.00, second by Stenquist and carried.

Final year end Bank Statement reviews will be completed by Kathy Bernstrom and Teri Halvorson.

Council reviewed December Liquor Store and City financials.

Other items discussed: Possible Off Sale Liquor license to business; funds remaining for sports complex equipment; spring cleanup; water tower needs.

Fire department requests funds for turnout gear.  Bernstrom moved to allow not to exceed $6,000.00 for turnout gear expenditure, second by Stenquist and carried.

Mayor closed the meeting as there was no further business for council.

Carol Johnson, Clerk/Treasurer       Approved:  Mike Olson, Mayor
Approval Date: February 14, 2024





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