Meeting Notices


Rates & Fees

Community Center





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The Lancaster City Council met for its annual meeting on Wednesday, January 13, 2010, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Nordin, Swenson and Stenquest.

Nordin moved to approve the minutes of the December 9, 2009 regular meeting, seconded by Olson and carried unanimously.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

Council reviewed the end of December 2009 bills paid and the January 2010 Bills to be paid. Stenquist moved to approve the bills for payment, second by Swenson and carried unanimously.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Dave Olin, MN State Representative, met with the council to hear about concerns and issues that the council may have for him. 

Council members expressed concern for any future cuts to Local Government Aid and Unallotment issues.  Council also discussed the proposed Community Center Project and the City’s request for the project to be included in the 2010 Legislative Bonding Bill.  Rice informed Mr. Olin that representative’s for the city would be in St. Paul on January 21 st to testify before the senate Bonding Committee.   Mr. Olin requested copies of the information to be presented so that he could present the House Committee with the same information.  Rice will provide Mr. Olin with this information.

Council reviewed the proposed 2010 rates and fees schedule.  Stenquist moved to adopt the following rates and fees, second by Olson and carried.


BUILDING RENTAL: New City Hall rent: Meetings, receptions, etc. $10, kitchen use additional $10 (exceptions are Senior Citizens, Lions Club, Royal Neighbors and other nonprofit organizations.  

Centennial Hall rent:  Closed Dec-March except by special permit from council; Meetings $10; kitchen use additional $10; heat use additional $25Dances, receptions & events charging admission $25; kitchen use additional $10; heat use additional $25 –

    REFUNDABLE DEPOSIT OF $75 for dances, etc.  (exceptions to these charges are the same as for the new city hall)               

NOTE:  Users of the above facilities are responsible for all damages to the premises during their use and the facility must be arranged and cleaned after use.  The deposit will be refunded if Centennial Hall is found acceptable after use.


Camping fees:     Daily-Non electric        6.00Electric     10.00   

                               Weekly-Non electric    40.00               Electric    50.00

                               Monthly-Non electric 120.00              Electric   150.00

Permits: Peddlers daily                                                         30.00

               Beer        3.2 daily                                                   10.00

                Restaurant 3.2 Beer & Wine On-Sale Annual 150.00

                Off sale  3.2 Annual                                              150.00

                Off Sale Intoxicating Liquor-set by statute      *240.00-increased 2008/restricted to 1 licensee in the city limits

On Sale Intoxicating Liquor                            *1760.00-restricted to 1 licensee in the city limits              

Acting Mayor if Mayor absent, Galen Nordin

Fire Chief     Terry Kukowski              250.00 yearly

Fire Relief Assoc. Annual Meeting will be held 3rd Monday of each February 8:00 PM at the Lancaster Fire Hall

Official Newspaper:  Kittson County Enterprise

Official Depositories:  Marshall Bank NA, Prime Security Bank & American Federal Bank

Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts &  meet payroll and all payroll expenses.

Responsibility areas:  City buildings – Galen Nordin   

                       City Services, City Employees & Equip –Leland Swenson

                       City Infrastructure-Gary Rice

                                       Liquor Store – John Stenquist   

                                       Park/Recreation – Michael Olson

Board Appointments: Lancaster EDA- Gary Rice & John Stenquist

                                       Kittson Co. Affordable Housing-Gary Rice

Council PerDiems   (this includes committees and other classes/meetings attended)

                Mayor – $70 per mtg.

                Council – $50 per mtg.

                Mileage – current IRS mileage rate

Clean Recycling Bin $35/month & $7.00/hr for downtown garbage can cleaning

Clerk $90/month for use of  clerk’s office, heat, electricity,phone & DSL

Equipment rates:  Payloader $125/hr.; John Deere Tractor & Rotary Mower $100/hr & Ford Mower $100/hr.-Min. 1 hr.

Insurance issues:  The city does NOT waive the monetary limits on municipal tort liability established by MN Statute 466.04.

Effective 1/1/10 Water:  Minimum 6000 gallons and less $37.00/qtr; $5.25/each 1000 gallons above minimum.

Sewer:  Min 6000 gal. & less $26.00, $2.55/each 1000 gallon of water used between 7000-50,000 gal. $2.10/each 1000 gallons of water used between 51,000-100,000 gallons; $1.65/each 1000 gallons of water used starting at 101,000 gallons.

Bulk Water rates $6.75/1000 Gallon-minimum of 2000 Gal/$13.50  --  Water Hookup/New account fee $30.

Insufficient Funds Check charges are $30.00/check and will be added to the customer’s water/sewer account

Interest rate on overdue accounts 10% per annum.

Special Assessments: eff. 1/1/10: New Water Hookups $4,000.00, 20 yr. assessment with 5% interest per year &

Effective 1/1/10 new Sewer Hookups $4,000.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council , and may at the councils discretion be charged higher Water & Sewer hookup fees.

                NOTE:  North Kittson Rural Water Special Assessments as applied to other city hookups also apply.

The mayor informed the council that the access road leading into the Podco, LLC south building is actually on city property and in order to make this an official street for city use and access the council would need to pass the resolution drafted by the city attorney  that would reserve a 50 foot width street starting from the city’s west property line and extending east the whole length of the city property along the south line.  This street would named Industrial Parkway if approved.  Olson moved to pass the attached resolution, second by Stenquist and carried unanimously. 

Council discussed Health Insurance costs if the city had eligible employees requesting insurance coverage.  Clerk reported that the prior coverage under Public Employees Ins. estimates that the same coverage would have increased 15020% from 2008.

Jennifer Rice requests that the council allow her to open the Liquor Store On-sale for the following Sunday’s:  January 24, February 7, and February 14th of 2010.  Stenquist moved to allow the Sunday open dates, second by Swenson and carried.

Rice reported the Kittson County EDA has worked out an agreement with Wynne Consulting so that individual cities that wish to contract for grant writing services may do so for $3,000.00 per city for the year 2010.  Olson moved to contract with Wynne  Consulting for 2010 grant writing, second by Nordin and carried.

Clerk reported that the Caribou 4-H club has made a donation to the city for the Community Center Fund in the amount of $190.25.  This money was raised by the club during the haunted house fund raiser. 

Council reviewed the December City and Liquor Store financial information.

Clerk presented the Audit Engagement letter with Hofman, Dale & Swenson, LLC to do the 2009 city audit per the prior 3 year contract.  Nordin moved to allow the Mayor and Clerk to sign the letter, second by Olson and carried.

The clerk has discussed the use of credit cards by the city with our auditor, Gordy Dale, he suggested that a credit card policy be developed.  The clerk presented the council with a proposed credit card use policy.  Some changes were made and the final policy will be reviewed in February. 

Rice informed the council that the Senate Bonding Committee wants representatives from the City of Lancaster to make a presentation regarding the Community Center Project to the committee in St. Paul on January 21st, 2010.  Stenquist and Rice would be willing to make the presentation with council approval.  Nordin moved to allow the Rice and Stenquist to travel to St. Paul and that the city will pay 2 days of Per Diem, Mileage, Hotel and Meals, second by Swenson and carried.

Maintenance person would like to know when the council wishes to turn off the Christmas lights in the downtown park.  The council wishes to keep the lights on through Knute, January 13th of each year.

Council Adjourned as there was no further council business.


Carol Johnson


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