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The Lancaster City Council met for its Regular Meeting on Wednesday, February 8, 2023 at 7:00 P.M.  The following persons were present: Mayor, Mike Olson; Council members: Kathy Bernstrom,  Krista Matthew and John Stenquist.  Jackson Peterson was absent. 

Also present:  Anna Jauhola, Kittson County Enterprise reporter.

Stenquist moved to approve the January 11, 2023 Council Meeting Minutes, second by Matthew and carried.  A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the February 2023 bills presented and other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2023 Rates Fees & Appointments Schedule.  Stenquist moved to approve the bills, second by Matthew and carried.   An abstract of bills will be posted with the minutes and are available upon request.

Council reviewed items being worked on power cords for Community Center; water hydrant for Gazebo Park.  Matthew has met with the Lancaster PTCO and is working with them regarding plans for sports complex improvements.

Bernstrom moved to accept the Certificate of County Board of Classifications of Tax Forfeited lands (Original of Lancaster, Lots 7 & 8, Block 11) and allow council to execute document; second by Stenquist and carried.  Clerk reports that this is the property that the city has requested for the city fire department use.  County Board will be discussing the issue at their board meeting.

Clerk reported on the new laws from the Federal and State governments requiring the city to inventory city & private water lines for lead from the city side of delivery up to the water meter (not the interior of the residence).  The inventory is required to be completed by October 2024.   There will be 100% grants available for private individuals and 50% grants for city replacement of lines.

Council reviewed the year end report for the city revolving loan fund.

Council reviewed the city monthly financials.

Bernstrom moved to ad the Juneteenth (June 19) Holiday to the paid holidays for employees effective February 8, 2023 and have the clerk amend the Personnel Policy to reflect this, second by Stenquist and carried.

Bernstrom moved to closed the COVID/ARP fund as all state grant monies have been expended in 2022, second by Matthew and carried.

Olson discussed that the gas monitor for the confined space equipment approved at the last meeting should be of a better quality for calibration needs and that the fire department would then be able to also use the monitor.  The total overall cost would increase to $6050 not including shipping. Bernstrom moved to rescind the previous motion in January and allow the city portion of the overall cost of the confined space equipment be an amount not to exceed $6,100, second by Stenquist and carried.

Stenquist moved to allow the fire fund to share in ½ of the cost of the gas monitor/calibration bump station/calibration gas not to exceed  $1,553.00, second by Matthew and carried.

Mayor closed the meeting as there was no further business for council.

Carol Johnson, Clerk/Treasurer                 Approved:  Mike Olson, Mayor 
Approval Date:  March 13, 2024



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