LANCASTER CITY COUNCIL PROCEEDINGS

The Lancaster City Council met for its Regular Meeting on Wednesday, February 12, 2014, at 7:00 p.m. in the City Hall Meeting Room. Members present were Mayor, Michael Olson; council members John Stenquist, Jim Hilman; Luke Nordin and Mary Barron.

Nordin moved to approve the council minutes of the January 8, 2014 annual meeting, seconded by Hilman and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the February 2014 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2014 Rates, Fees & Appointments Schedule. Stenquist moved to approve the bills, second by Hilman and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Mayor will have the following information regarding the differences between a City Volunteer Fire Department and a Nonprofit Fire Department; rules and regulations for volunteer fire departments from the State Auditor and the League of Minnesota Cities mailed to the Fire Chief and Assistant Fire Chiefs.

Council completed the personal Annual Financial Disclosure form.

Clerk reported that Roxanne Kulyk has requested to use the community center and full kitchen while she is having repairs done to her restaurant. The restaurant provides senior meals to local seniors daily and she wishes to fulfill that commitment.

Council discussed letting Roxanne use the community center for a reduced rate per day. Stenquist moved to allow Roxanne to use the community center and kitchen for $80.00 per day with a fee of $30.00 cleaning fee at the end of the use of the center and that Roxanne must provide her own oil and coffee, second by Barron and carried.

Customers of Foxy Roxy’s Diner have requested that the council consider designating a handicapped parking spot close to the Diner. Barron moved to designate that the1st parking spot behind the stop sign on second street be reserved for handicapped parking, second by Nordin carried.

Roxanne Kulyk and Lynette Steyn met with the council to request a $25,000.00 loan from the City Revolving Loan Fund for repairs and an exhaust hood for Foxy Roxy’s Diner. The applicants are Roxanne Kulyk, Lynette Steyn and Clifford Steyn. The request is for a $25,000.00 loan for a period of 10 years (monthly payments) at 3% interest per year and the city would take 2^nd position on all equipment and inventory. The city attorney suggested that the city require Roxanne to add the city as a named insured to the extent of the amount owed to the city including interest, also that the promissory note serves as a personal guarantee by all parties signing. Barron moved to loan Roxanne Kulyk, Lynette Steyn and Clifford Steyn $25,000.00 for a period of 10 years (monthly payments) at 3% interest per year and the city would have 2^nd position on all equipment and inventory and that the city pays attorney fees; loan recipients pay 1% loan origination fee and any recording & UCC fees, second by Stenquist and carried.

Barron moved to make a request for a donation from the Lancaster American Legion Post #214 Gambling fund for equipment and a U.S. flag, second by Hilman and carried.

Clerk requested that she be allowed to write off $594.87 in Liquor Store bad checks. They are many years old and have been turned over to the sheriff’s office for possible collection. Hilman moved to allow $594.87 in bad checks be written off as bad debt expense, second by Nordin and carried.

Hilman moved to allow MoeCo Fire Extinguisher to install a K class fire extinguisher and service the community center, liquor and shop extinguishers each year for a cost of $232.49 in 2014, second by Barron and carried.

Council reviewed the January 2014 City and Liquor Store financial information and January daily sales averages for the liquor store and gambling monthly summary.

Nordin is working on receiving quotes for maintenance of the heating, air conditioning, exhaust fans and air balancing of the community center.

Maintenance needs a new printer/scanner. Hilman was directed to work with Zondagh on this.

Clerk was directed to look into the costs and different types of wireless speaker systems and the costs of having wireless internet for the community center and meeting room.

Clerk reported that the city computer and software needs to be updated due to reporting requirements that require newer software and that the city computer has had hardware problems. Barron moved to allow the clerk to purchase a new computer and the new MS office software required by the state the cost not to exceed $800.00, second by Stenquist and carried.

Carol Johnson, Clerk/Treasurer

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