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The Lancaster City Council met for its Regular Meeting on Wednesday, December 12, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Olson, Swenson, Barron, Stenquist & Rice.


Olson moved to approve the minutes of the November 14, 2012 regular meeting, second by Barron and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.


The council reviewed the December 2012 Bills to be paid.  Stenquist moved to approve the bills including the Bordertown Construction, Inc bill for payment, second by Swenson and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.


George Zondagh, city maintenance, met with the council to discuss snow removal on the sidewalks infront of the new community center and various other properties that the city owns.  Zondagh would like to purchase a Ranger or 4 wheeler with a snow plow and winch to make removal faster as he has limited time remove snow before it gets packed by foot traffic.   Zondagh also stated that the ranger would be used for spraying and maintenance at the Lagoon and in various other places.    Zondagh had estimates for a 2003 Ranger with blade and winch of $6000.00 and an estimate for a 2008 Sportsman 4 wheeler of $4800.00.  Stenquist moved to allow Zondagh to purchase a Ranger or 4 wheeler with a blade and winch with a cost not to exceed $6500.00, second by Olson and carried.


Council discussed setting the final 2013 General Tax Levy.  The proposed general levy was set at  $78,000.00 with a total budget of  $236,652.00 .  Barron moved to set the final general at $78,000.00 and the total general budget at $236,652.00, second by Swenson and carried.                 

Council reviewed and discussed building and kitchen rental rates that Barron and the clerk proposed.  The council made some changes and will make a final decision at its Annual Meeting in January.


Council discussed the purchase of tables and chairs for the Community Center.  So far $1442.00 has been raised through donations for the tables and chairs.  There are some chairs at the Centennial Hall that might be suitable for use.  Barron moved to purchase tables and chairs as needed in an amount not to exceed $7,000.00 with the funds to be used from the Community Center Savings, second by Stenquist and carried.


Clerk presented the council with a proposal from Tom Sebenaler for removal of the old kitchen equipment from the city hall meeting room and removal of the east wall of the old kitchen to open that area into the Liquor Store in the amount of $2940.00 not including electrical work to be done by an electrician.  Stenquist moved to accept the proposal and to use Liquor Store funds for payment of this project, second by Swenson and carried


Barron moved to remove Gary Rice from all bank signature cards and add the Mayor elect, Mike Olson, effective January 7, 2013, second by Stenquist and carried.


Olson moved to allow the Mayor and Clerk to sign the audit engagement letter with Hoffman, Dale, Swenson and Associates, second by Stenquist and carried.


Barron moved to allow clerk to pay council per diems and fire chief salary for 2012, second by Stenquist and carried.


Clerk requested that council persons do the annual bank statement reviews.  Barron will review the UVB Liquor Store checking; Rice will review PSB City Accounts.


Barron moved to approve the invoice from Bordertown Construction Inc. in the amount of $200,800.00 and Culinex in the amount of $17879.73, pending approval from WSN, Inc. and USDA and NWCA, second by Stenquist and carried.


Olson moved to allow the Mayor and clerk to execute all documents for draw funds from the previously agreed upon MN Rural Water Community Center construction loan in the amount of $208.061.76, second by Stenquist and carried.


Clerk reported that North Kittson Rural Water will increase the cost of water it provides to the city 3% for 2013.  The council requested that the clerk provide the council with water/sewer rate increase proposals of 3% and 5% for the January 2013 meeting.


Council set the Liquor Store inventory for January 1, 2013 at 10:00AM.


Council reviewed the November City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.


Barron moved to approve the 3.2 off-sale liquor license renewal for Bernstrom Oil Co. effective January 1, 2013, second by Olson and carried.

Council Adjourned as there was no further council business.




Carol Johnson, Clerk/Treasurer







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