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The Lancaster City Council met for its Regular Meeting on Wednesday, August 10, 2016, at 7:00 p.m. in the City Hall Meeting Room.  The following members were present: Olson, Hilman, Sebenaler, Nordin.  Barron was absent.

Sebenaler moved to approve the council minutes of the July 13, 2016 regular meeting, seconded by Hilman and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the August 2016 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2016 Rates Fees & Appointments Schedule.  Sebenaler reported that the Anderson Construction bill is more than the$4000.00 estimate due to State of MN changes in the culvert heights.  Nordin moved to approve the bills, second by Hilman and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

At this time Casey Faken, Fire Chief and Tyler Swenson, Assistant Fire Chief were in attendance for the sale of the 2009 Polaris 6x6 and Litefoot Mattracks.  The only bid received was for the 2009 Polaris for $3257.00 from Larry Emery.  Nordin moved to accept the bid, second by Hilman and carried.

There was no bid for the Mattracks.  Sebenaler moved to allow the fire chief to sell the mattracks for no less than $1000.00, second by Nordin and carried.

Council discussed lease with option to purchase SCBA air packs and fill station for the fire department.   The interest rated varies from 3.67%-5.23% depending on the cost of equipment leased.  Council tabled the leasing option and will see if grant requests will help with the purchase.  Clerk reported that $1,200.00 was received for the SCBA air packs from the Hallock CHS-PFI Canola Plant and $1,000.00 from the Lancaster American Legion Post #214 Gambling fund.

The city attorney is working with the Barbara Hansson Heirs regarding probating and purchasing the property next to the fire department.

Kari Olson and Virginia Olson met with the council to request a $20,000.00 loan from the city revolving loan fund. Council reviewed the loan review documents from Northwest Regional Development Commission.  Hilman moved to loan $20,000.00 to Kari Olson and Virginia Olson for 15 years at 1% interest per annum, Olson’s will execute a mortgage, personal guarantees, Kari Olson to obtain life insurance and property and liability insurance with the city as a named insured; second by Nordin and carried.

Council discussed the 3 year land rent contract with Donald Burton that expires in 2016, tabled until next month.

Council discussed the 3 year garbage contract with Anderson Sanitation that expires in December 2016.   Sebenaler moved to request quotes from at least 3 garbage collection companies for 2017, 2018 & 2019 with the same contract terms as the current contract, second by Nordin and carried.

Council reviewed and discussed 2017 Budget proposal making some changes and will review the 2017 Budget with changes at the September meeting.

Clerk recommended changing the November Regular Council Meeting from November 9, 2016 to Thursday, November 10, 2016 in order to hold the Election Canvassing Board in conjunction with the council meeting to save money.  Hilman moved to change the regular council meeting to November 10, 2016 and hold the Canvassing Board on November 20, 2016 at 7:15PM, second by Sebenaler and carried.

Lancaster PTCO requests an appropriation for the new playground equipment at the school playground that is used as a community playground.  Hilman moved to make an appropriation of $500.00, second by Nordin and carried.

Council discussed the status of the Central Avenue road right-of-way action north of Alaska Street and that the city attorney reported that the action should be filed shortly.

Council reviewed the July 2016 City and Liquor Store financial information.

Council discussed the status of the Hunter/Lyberg Elevator and noted that some cleanup of the property has occurred but more items need to be addressed on this property.  The Woullet/Tuura building that was destroyed by fire has been buried and at this time no further action is needed.

Sebenaler will visit with property owner and Contract for Deed owner regarding land bordering the Lancaster Addition to Lancaster to see if a land trade is possible in order to make lots along 3rd Street in the addition a larger size.

City Auditor Gordan Dale proposed an audit fee of $5800.00 for the years of 2016, 2017 and 2018, this is a $300.00/year  increase from the previous agreement.  Motion by Hilman to contract with Gordon Dale for auditing the years of 2016, 2017 and 2018, second by Sebenaler and carried.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer                   Approved:  Mike Olson, Mayor

Approval Date: September 14, 2016



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