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The Lancaster City Council met for its regular meeting on Wednesday, August 14, 2013, at 7:00 p.m. in the City Hall Meeting Room.  Members present were Mayor, Michael Olson; council members Luke Nordin, John Stenquist, Jim Hilman & Barron

Stenquist moved to approve the council minutes of the July 12, 2013 regular meeting, seconded by Barron and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the August 2013 bills to be paid.  Barron moved to approve the bills as presented for payment and the wire  $371,530.05 to Regions Bank to payoff the community center  construction loan from MN Rural Water, second by Nordin and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Barron reported that there has been some cleanup at the Leslie Tuura/David Woullet  property at 309 Central Avenue South.  Council will review the issue of cleanup at a later date.

Council requested by letter that Terry Kukowski, Fire Chief, appear at this meeting at 7:30 PM to discuss various fire department issues.  Kukowski did not appear, and Mayor Olson will follow up with additional correspondence to Kukowski requiring that he attend the next council meeting.

Barron moved to designate the Cerificate of Deposit in the amount of $7,215.00 for the final truck payment as required by USDA in the loan agreement, second by Nordin and carried.

 Council reviewed the correspondence from Widseth, Smith & Nolting regarding remaining items to be completed by Bordertown Construction.  Council is satisfied with work at this time and is okay with the list as presented.  Hilman moved to allow final payment of $34,419.00 to Bordertown Construction pending all final paperwork to be submitted to various agencies as required, second by Stenquist and carried.

Clerk reported that the liquor store furnace had an electrical problem and it and the air conditioner are not functioning.   This furnace is quite old and is in need of replacement.  Council discussed the quote from Progas in the amount of $10,500.00 for a new liquor store furnace and air conditioner and installation in the old women’s bathroom excluding electrical.  Barron moved to accept the quote, second by Hilman and carried.

Council received a quote of $19,900.00 from Jeff’s Refrigeration for a 5 door cooler and condenser including installation excluding electrical in the Liquor Store.  Stenquist moved  to accept the quote from Jeff’s Refrigeration, second by Barron and carried.

Barron moved to allow Nordin to hire and electrician to complete the necessary electrical work for the furnace and coolers as the air conditioner and cooler needs to be functioning as soon as possible, second by Hilman and carried.


Council reviewed the proposed 2014 budget, made some changes and directed the clerk to make the changes for the council next regular meeting. 

Clerk reported that MN Power has sent notice to city regarding a possible high voltage power line that could possibly go through city property to the Duluth area.

Clerk reported that USDA has changed the revolving loan reporting requirements to quarterly from an annual reporting.  The clerk gave the council a summary of the 7/1/13 report that was filed with the USDA regarding loan repayments and loan balances.

Council reviewed the July 2013 City and Liquor Store financial information. 

Hilman reported that the metal changeable sign that is on Casey Faken’s property is owned by the city.  Hilman also reported that the sign is in a state of disrepair and is not repairable.  Hilman and Olson will dispose of the sign at the landfill.

Andrew Gag, USDA, has requested that the city review and approve the Loan Resolution Security Agreement for the 2nd Community Center loan of $35,000.00.  Stenquist moved to approve the Loan Resolution and allow the Mayor and Clerk to sign, second by Barron and carried unanimously.

Clerk reported that the Lancaster School is requesting 2 “Children at Play” signs by the playground on 4th Street.   The Kittson County Highway Department will charge $200.00 for the signs and installation.  Hilman moved purchase and have the County install the signs, second by Nordin and carried. 

Council Adjourned as there was no further council business.

Carol Johnson,  Clerk/Treasurer








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